| Service | Microsoft Docs article | Related commit history on GitHub | Change details |
|---|---|---|---|
| SharePoint | Change Your Sharepoint Domain Name | https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/public/SharePoint/SharePointOnline/change-your-sharepoint-domain-name.md | Last updated 07/11/2018 Title: "Change your SharePoint domain name"-+ |
| SharePoint | Intro To File Collaboration | https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/public/SharePoint/SharePointOnline/intro-to-file-collaboration.md | Previously updated : 11/20/2019 Title: File collaboration in Microsoft 365 - SharePoint Last updated : 08/02/2023 + Title: Intro to file collaboration in Microsoft 365, powered by SharePoint When users keep files on their local device or on a network share, they're out o > [!NOTE] > If you're concerned about users signing in from kiosks or other shared, unmanaged devices, you might want to [enable idle session sign-out](sign-out-inactive-users.md). - - ### Enterprise-grade security -Files stored in SharePoint-powered storage locations in Microsoft 365 are [encrypted in transit and in rest](/microsoft-365/compliance/data-encryption-in-odb-and-spo). (You can [encrypt files by using your own key](/microsoft-365/compliance/controlling-your-data-using-customer-key) if you want.) Files are also [scanned for viruses](/office365/securitycompliance/virus-detection-in-spo). As an admin, you can use tools in Microsoft 365 to further secure and monitor files in the Microsoft cloud: +Files stored in SharePoint and OneDrive in Microsoft 365 are [encrypted in transit and in rest](/microsoft-365/compliance/data-encryption-in-odb-and-spo). (You can [encrypt files by using your own key](/microsoft-365/compliance/controlling-your-data-using-customer-key) if you want.) Files are also [scanned for viruses](/office365/securitycompliance/virus-detection-in-spo). As an admin, you can use tools in Microsoft 365 to further secure and monitor files: - **Microsoft Purview Data loss prevention policies**. Warn or prevent users from sharing files that have specific labels outside the organization. [See Learn about data loss prevention](/microsoft-365/compliance/dlp-learn-about-dlp) Files stored in SharePoint-powered storage locations in Microsoft 365 are [encry - **Reports**. Monitor activity and usage in SharePoint and OneDrive. [See Which activity reports are available in the admin center](/office365/admin/activity-reports/activity-reports?view=o365-worldwide#which-activity-reports-are-available-in-the-admin-center&preserve-view=true) -- **Microsoft 365 Advanced Threat Protection (ATP)**. Protect against sharing malicious files. [More info](/office365/securitycompliance/atp-for-spo-odb-and-teams)+- **Microsoft 365 Advanced Threat Protection (ATP)**. [Protect against malicious files](/office365/securitycompliance/atp-for-spo-odb-and-teams). - **Files Restore**. If a location is affected by malicious software, or someone deletes important files, you can [restore a document library](https://support.office.com/article/317791c3-8bd0-4dfd-8254-3ca90883d39a) to an earlier point in time. Files stored in SharePoint-powered storage locations in Microsoft 365 are [encry ### Secure sharing outside the organization -SharePoint powers secure file sharing in Microsoft 365. You can specify if you want people outside the organization to be able to access files without authenticating (by signing in or providing a verification code). You can even block external sharing altogether. We recommend using the most permissive sharing option that you can for each set of content. If you heavily restrict sharing and it blocks user productivity, users will typically find other ways to collaborate that provide you less oversight and control. For more info, see [Control sharing](deploy-file-collaboration.md#control-sharing). -- +SharePoint powers secure file sharing in Microsoft 365. You can specify if you want people outside the organization to be able to access files without authenticating (signing in or providing a verification code). You can even block external sharing altogether. We recommend using the most permissive sharing option that you can for each set of content. If you heavily restrict sharing and it blocks user productivity, users will typically find other ways to collaborate that provide you less oversight and control. For more info, see [Control sharing](deploy-file-collaboration.md#control-sharing). ### Real-time collaboration and version management -When users store Office files in the Microsoft 365 cloud, they can avoid the hassle of managing changes in different copies of files. Instead, they can collaborate on a single version by using either the desktop apps or the web versions of Office. People don't even need to have the Office desktop apps installed to edit Office files. [Learn more about document collaboration and coauthoring](https://support.office.com/article/EE1509B4-1F6E-401E-B04A-782D26F564A4). When multiple users edit an Office file at the same time, a notification will show them that other people are working in the file and they can see where in the file others are working. +When users store Office files in Microsoft 365, they can avoid the hassle of managing changes in different copies of files. Instead, they can collaborate on a single version by using either the desktop apps or the web versions of Office. People don't even need to have the Office desktop apps installed to edit Office files. [Learn more about document collaboration and coauthoring](https://support.office.com/article/EE1509B4-1F6E-401E-B04A-782D26F564A4). When multiple users edit an Office file at the same time, a notification will show them that other people are working in the file and they can see where in the file others are working.  Version history is also on by default, so users can view earlier changes and rol ### Intelligence that helps users discover files -When users in the organization regularly store files in the Microsoft 365 cloud, they can quickly find recent files and other files that might be of interest. For example, they can discover files that coworkers or frequent collaborators are working on. [More info](https://support.office.com/article/46f92806-b52c-4187-b60e-b3bf8d25f73e) -- +When users in the organization regularly store files in Microsoft 365, they can quickly find recent files and other files that might be of interest. For example, they can [discover files that coworkers or frequent collaborators are working on](https://support.office.com/article/46f92806-b52c-4187-b60e-b3bf8d25f73e). ## Key features Most of the file collaboration features in Microsoft 365 are available to you re - Modern attachments -- A hub for teamwork: Microsoft Teams- - Access to all files in OneDrive - Syncing for offline access Most of the file collaboration features in Microsoft 365 are available to you re ### A hub for teamwork: Microsoft Teams -In the past, users would have to frequently switch between tools to collaborate. For example, users would write a document in Word. Then they would switch to Outlook to share the document as an attachment. Or they would open a browser to upload the document to a SharePoint site. In Microsoft 365, users can use Teams to chat, make calls, and have online meetings. They don't have to leave Teams to view or even edit the files they share. [Learn more](https://support.office.com/article/9b200289-dbac-4823-85bd-628a5c7bb0ae). +In the past, users would have to frequently switch between tools to collaborate. For example, users would write a document in Word. Then they would switch to Outlook to share the document as an attachment. Or they would open a browser to upload the document to a SharePoint site. In Microsoft 365, users can use Teams to chat, make calls, and have online meetings. They don't have to leave Teams to view or even edit the files they share. [Learn more about file collaboration in Teams](https://support.office.com/article/9b200289-dbac-4823-85bd-628a5c7bb0ae).  > [!NOTE]-> When a user attaches a file to a chat, it's automatically uploaded to the user's individual library in OneDrive. When a user attaches a file to a Teams channel, it's automatically uploaded to the library for that team. Files shared with Viva Engage groups are now also saved in SharePoint. +> When a user attaches a file to a chat, it's automatically uploaded to the user's OneDrive. When a user attaches a file to a Teams channel, it's automatically uploaded to the SharePoint library for that team. Files shared with Viva Engage groups are also saved in SharePoint. ### Access to all files in OneDrive -When your users use OneDrive, they can access their SharePoint or Microsoft Teams files [on the web](https://support.office.com/article/9275de7b-0b0b-40ee-8fa2-b17d1b0727d0#web_app) or [in the mobile app](https://support.office.com/article/9275de7b-0b0b-40ee-8fa2-b17d1b0727d0#mobile_app) without leaving OneDrive. [Learn more](https://support.office.com/article/9275de7b-0b0b-40ee-8fa2-b17d1b0727d0) +When your users use OneDrive, they can access their SharePoint or Microsoft Teams files [on the web](https://support.office.com/article/9275de7b-0b0b-40ee-8fa2-b17d1b0727d0#web_app) or [in the mobile app](https://support.office.com/article/9275de7b-0b0b-40ee-8fa2-b17d1b0727d0#mobile_app) without leaving OneDrive. Because individual libraries in OneDrive are powered by SharePoint, users can easily move files between locations. For example, if a user drafts a file in their individual library in OneDrive, and later wants a team to own the file, the user can simply move the file to the team's library. - - ### Sync for offline access -With the [OneDrive sync app](https://onedrive.live.com/about/download/), users can sync files between their computer and the Microsoft 365 cloud. When users add, change, or delete a file or folder locally, the file or folder is added, changed, or deleted in the cloud and vice versa. Users can work with synced files directly in File Explorer and the apps they use. Whenever the user is online, any changes that they or other users make will sync automatically. With Files On-Demand (available with Windows 10 and Mac), users can easily browse and organize files in OneDrive and SharePoint by using File Explorer or Finder, but the files don't take up space on the local computer. [Learn more about Files On-Demand](https://support.office.com/article/0e6860d3-d9f3-4971-b321-7092438fb38e). -- +With the [OneDrive sync app](https://onedrive.live.com/about/download/), users can sync files between their computer and Microsoft 365. When users add, change, or delete a file or folder locally, the file or folder is added, changed, or deleted in Microsoft 365 and vice versa. Users can work with synced files directly in File Explorer and the apps they use. Whenever the user is online, any changes that they or other users make will sync automatically. With Files On-Demand, users can easily browse and organize files in OneDrive and SharePoint by using File Explorer or Finder, but the files don't take up space on the local computer. [Learn more about Files On-Demand](https://support.office.com/article/0e6860d3-d9f3-4971-b321-7092438fb38e). ### Modern attachments in Outlook If your users are used to sharing files as attachments in Outlook, they can use ### Integrate with Microsoft Office -In the Office apps, users can easily [open files saved in the Microsoft cloud](https://support.office.com/article/97f087d8-3136-4485-8e86-c5b12a8c4176) and [save documents to OneDrive](https://support.office.com/article/b9e0c0a9-2bd7-42cf-9178-24d60c51ac75). [Learn more](https://support.office.com/article/ea3807bc-2b73-406f-a8c9-a493de18258b). When users comment on an Office document and use the **@** sign with someone's name, the person mentioned receives mail with a link to the comment. Clicking the link brings them into the document and into the conversation. +In the Office apps, users can easily [open files saved in Microsoft 365](https://support.office.com/article/97f087d8-3136-4485-8e86-c5b12a8c4176) and [save documents to OneDrive](https://support.office.com/article/b9e0c0a9-2bd7-42cf-9178-24d60c51ac75). [Learn more about working together on Office documents](https://support.office.com/article/ea3807bc-2b73-406f-a8c9-a493de18258b). When users comment on an Office document and use the **@** sign with someone's name, the person mentioned receives mail with a link to the comment. Clicking the link brings them into the document and into the conversation.  You can choose one or more of the following options, depending on the number and - **SharePoint Migration Tool**. To migrate SharePoint Server sites and content, you can use the SharePoint Migration Tool. For info, see [Overview of the SharePoint Migration Tool](/sharepointmigration/introducing-the-sharepoint-migration-tool). - **Known Folder Move**. If your users save most of their files to their Desktop, Documents, and Pictures folders, you can seamlessly move them to OneDrive using [Known Folder Move](/onedrive/redirect-known-folders) so users can continue working in the locations they're used to. -  - **FastTrack migration benefit**. FastTrack provides you with a set of best practices, tools, resources, and experts. Guidance includes migrating content from file shares, Box, or Google Drive source environments, and introducing capabilities at the pace that works for you. The FastTrack data migration benefit will also perform specific data migration activities on your behalf if you have 500 or more licenses. See more details in the [FastTrack Center Benefit Overview](/fasttrack/data-migration/). To get started, go to [FastTrack.Microsoft.Com](https://www.microsoft.com/fasttrack/), review resources, and submit a request for assistance. -### Hybrid --If your organization uses SharePoint Server, setting up a hybrid environment can help you move to the cloud at your own pace. Hybrid features let you tie the two environments together in a variety of ways to make a more seamless user experience. You can consolidate search results between SharePoint Server and Microsoft 365, consolidate user profiles in Microsoft 365, and migrate your users' individual storage to OneDrive. [Get started exploring hybrid](../SharePointServer/hybrid/hybrid.md). --### Auditing and reporting --In the <a href="https://go.microsoft.com/fwlink/?linkid=2185219" target="_blank">SharePoint admin center</a>, you can see [SharePoint activity and usage reports](get-started-new-admin-center.md), and go to the Microsoft 365 admin center for details. -- - ### Multi-geo If you're a multinational organization with data residency requirements, you can use Multi-Geo in Microsoft 365 to specify where files are stored. For info, see [Multi-Geo Capabilities in OneDrive and SharePoint in Microsoft 365](/office365/enterprise/multi-geo-capabilities-in-onedrive-and-sharepoint-online-in-office-365/). Microsoft Search helps users find files within modern SharePoint sites and from As a Global Administrator or SharePoint Administrator for your organization, you have a couple of options for managing SharePoint sites and settings: -- **SharePoint admin center**. In the SharePoint admin center, you can create and delete sites, manage site settings, and manage organization-level settings for SharePoint and OneDrive. The <a href="https://go.microsoft.com/fwlink/?linkid=2185220" target="_blank">**Active sites** page</a> of the SharePoint admin center lets you view the SharePoint sites in your organization, including communication sites, Teams private and shared channel sites, and sites that belong to Microsoft 365 Groups. It also lets you sort and filter sites, search for a site, and create new sites. [Get started with the SharePoint admin center](./get-started-new-admin-center.md).+- **SharePoint admin center**. In the SharePoint admin center, you can create and delete sites, manage site settings, and manage organization-level settings for SharePoint and OneDrive. The <a href="https://go.microsoft.com/fwlink/?linkid=2185220" target="_blank">**Active sites** page</a> of the SharePoint admin center lets you view the SharePoint sites in your organization, including communication sites, Teams private and shared channel sites, and sites that belong to Microsoft 365 Groups. It also lets you sort and filter sites, search for a site, and create new sites.  - **Microsoft PowerShell**. The SharePoint Online Management Shell is a PowerShell module that lets you run command-line operations. It makes performing batch operations more efficient, and is the only way to perform some management tasks in SharePoint and OneDrive. [Get started with the SharePoint Online Management Shell](/powershell/sharepoint/sharepoint-online/connect-sharepoint-online?view=sharepoint-ps&preserve-view=true). -## Prerequisites --**Purchase and assign licenses**. SharePoint comes with Microsoft 365 plans and Office 365 plans. It also comes as a standalone plan. For more info about the features available in each plan, see the [SharePoint service description](/office365/servicedescriptions/sharepoint-online-service-description/sharepoint-online-service-description). Some security features, such as Azure Information Protection, require an E3 or E5 plan. Cloud App Security, Advanced Threat Protection, Customer Lockbox, Customer Key, eDiscovery (Premium). For info, [see Office 365 platform service description](/office365/servicedescriptions/office-365-platform-service-description/office-365-platform-service-description). --**Assign the SharePoint Administrator role**. Users assigned this role will have access to the <a href="https://go.microsoft.com/fwlink/?linkid=2185219" target="_blank">SharePoint admin center</a> and can change organization-level SharePoint and OneDrive settings, create and delete sites, and change site owners and other site settings. [Learn more about the SharePoint Administrator role](./sharepoint-admin-role.md). --**Estimate and test your network bandwidth**. Before you roll out Microsoft 365 in your organization, make sure that your network is set up for optimum performance. [Network planning and performance tuning](/office365/enterprise/network-planning-and-performance). Before you deploy the sync app, make sure you also [estimate the bandwidth users will need for syncing](/onedrive/network-utilization-planning). --## Limitations --- For info about SharePoint limits, see the [SharePoint service description](/office365/servicedescriptions/sharepoint-online-service-description/sharepoint-online-limits).--- For info about file name, size, and type limits when using the OneDrive sync app, see [Invalid file names and file types](https://support.office.com/article/64883a5d-228e-48f5-b3d2-eb39e07630fa).--## Manage feature changes --- To learn about features coming soon, see the [Microsoft 365 Roadmap](https://www.microsoft.com/microsoft-365/roadmap).--- To keep on top of the latest SharePoint features rolling out, refer to the [Message Center](/office365/admin/manage/message-center?view=o365-worldwide&preserve-view=true).--## Plan user adoption --User adoption is important to the overall success of any rollout. To maximize your investment, you need to maximize your user engagement. To do that, start by focusing on three critical success factors: --- **Stakeholders.** Securing the participation and buy-in of key people within your organization is critical to successful user adoption. This support can come from business-focused leaders, IT leadership, or anyone else who has a vested interest in seeing Microsoft 365 file collaboration succeed in your organization. It's important to have both executive or business leader support and product champions to help carry the knowledge to their peers. Whether you're formally delegating the product champion role or allowing it to grow organically, champions are mission-critical to user adoption.--- **Scenarios.** Identify and define your business scenarios and how those scenarios align with the benefits of file collaboration in Microsoft 365. Work with your key stakeholders to identify the goals of the business scenarios, and then match those goals against usage scenarios. For example, a business goal may be to maximize user productivity; a key usage scenario enabling that goal would be using OneDrive to access files from mobile devices, PCs, and Macs. For help with this process, see the [Office 365 Productivity Library](https://support.office.com/article/d8ab82a5-5f02-4439-816b-4a5d35133e48).--- **Awareness and training.** Creating awareness through awareness campaigns such as announcements, launch events, newsletters, town hall meetings, contests, and giveaways is a critical path to maximizing adoption. In addition, providing users with knowledge through classroom-style sessions and self-help guides helps them feel empowered to use OneDrive and Office 365. For more information about user communication and training on Office 365, see the [Plan your Office 365 Launch: Communication and Training Guide](https://aka.ms/commandtraining).--Many resources are available from Microsoft to help you drive user adoption within your environment. For more information about a recommended Microsoft 365 user adoption strategy, see the [Microsoft 365 End User Adoption Guide](https://adoption.microsoft.com/files/assets/M365AdoptionGuide.pdf). You can also contribute to or comment on adoption-related ideas in the [Driving Adoption Tech Community](https://techcommunity.microsoft.com/t5/Driving-Adoption/ct-p/DrivingAdoption). - ## Configure settings To prepare for file collaboration in Microsoft 365, configure the following settings. ### Create sites -When a Microsoft 365 group is created from anywhere within Microsoft 365, a SharePoint site is automatically created. You can let all users create groups, only some users, or you can block group creation and manage it centrally in your IT department. For info, see [Manage who can create Office groups](/office365/admin/create-groups/manage-creation-of-groups). You can also use a naming policy for groups and set an expiration period so that groups that are no longer being used will be deleted. For more info, see [Plan for governance in Microsoft 365 Groups](/office365/admin/create-groups/plan-for-groups-governance?view=o365-worldwide&preserve-view=true). If you allow users to create groups, you can also allow them to create team sites from the SharePoint start page and from OneDrive and manage default site settings. For info, see [Manage site creation](manage-site-creation.md). +When a Microsoft 365 group is created from anywhere within Microsoft 365, a SharePoint site is automatically created. You can let all users create groups, only some users, or you can block group creation and manage it centrally in your IT department. For info, see [Manage who can create Office groups](/microsoft-365/solutions/manage-creation-of-groups). You can also use a naming policy for groups and set an expiration period so that groups that are no longer being used will be deleted. For more info, see [Plan for governance in Microsoft 365 Groups](/microsoft-365/solutions/collaboration-governance-overview). If you allow users to create groups, you can also allow them to create team sites from the SharePoint start page and from OneDrive and manage default site settings. For info, see [Manage site creation](manage-site-creation.md). - + ### Sharing -To set up external sharing in your organization, you need to make sure that settings across multiple admin centers are set the way you want. Sharing with people outside your organization is enabled by default in SharePoint, OneDrive, and Teams. [Collaborate with guests in a team](/microsoft-365/solutions/collaborate-as-team). Set the external sharing level and the default sharing link type. --Sharing with people outside your organization in shared channels in Teams requires additional configuration. See [Collaborate with external participants in a channel](/microsoft-365/solutions/collaborate-teams-direct-connect) for information. +To set up external sharing in your organization, you need to make sure that settings across multiple admin centers are set the way you want. Sharing with people outside your organization is enabled by default in SharePoint, OneDrive, and Teams. See [Collaborate with guests in a team](/microsoft-365/solutions/collaborate-as-team) and [Collaborate with external participants in a channel](/microsoft-365/solutions/collaborate-teams-direct-connect) for information about configuring sharing settings.  -### Security --- Design and deploy retention labels and DLP policies to protect sensitive and highly confidential files. [Learn how](/microsoft-365/compliance/protect-sharepoint-online-files-with-office-365-labels-and-dlp).--- Block or limit access from unmanaged devices, sign out inactive users on unmanaged devices, or allow access from only specific IP address ranges. For info about setting up identity and device-access policies to protect content, see [Policy recommendations for securing SharePoint sites and files](/microsoft-365/enterprise/sharepoint-file-access-policies). -- - ### Storage By default, file storage for team sites is managed automatically. If you prefer to control storage manually, see [Manage site storage limits](manage-site-collection-storage-limits.md). For info about setting the default storage space for individual libraries in OneDrive, see [Set the default storage space for OneDrive users](/onedrive/set-default-storage-space). For information about the amount of storage that comes with your plan, see [SharePoint limits](/office365/servicedescriptions/sharepoint-online-service-description/sharepoint-online-limits). - - ### Specify team site libraries to sync automatically -To let users easily access team site files from File Explorer (as they might have previously accessed network file shares), you can specify particular team site libraries to sync on your users' computers automatically. To do this, use the OneDrive Group Policy object "[Configure team site libraries to sync automatically](/onedrive/use-group-policy#configure-team-site-libraries-to-sync-automatically)." Your users need to be running Windows 10 and OneDrive Files On-Demand must be enabled. +To let users easily access team site files from File Explorer (as they might have previously accessed network file shares), you can specify particular team site libraries to sync on your users' computers automatically. To do this, use the OneDrive Group Policy object "[Configure team site libraries to sync automatically](/onedrive/use-group-policy#configure-team-site-libraries-to-sync-automatically)." ++## Related topics +[Invalid file names and file types](https://support.office.com/article/64883a5d-228e-48f5-b3d2-eb39e07630fa) |
| SharePoint | Use Group Policy | https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/public/SharePoint/SharePointOnline/use-group-policy.md | For more information, see [Redirect and move Windows known folders to OneDrive]( > [!IMPORTANT] > [Azure Active Directory Authentication Library](/azure/active-directory/develop/active-directory-authentication-libraries) (ADAL) is enabled automatically when the sync user is provisioned via `SilentAccountConfig`; so you don't have to enable it separately.+> +> The *Silently sign in users to the OneDrive sync app with their Windows credentials* feature works for computers that are joined to Azure Active Directory (Azure AD). If you enable this setting, users who are signed in on a PC that's joined to Azure AD can set up the sync app without entering their account credentials. Users will still be shown OneDrive Setup so that they can select folders to sync and change the location of their OneDrive folder. If a user is using the previous OneDrive for Business sync app (Groove.exe), the new sync app attempts to take over syncing the user's OneDrive from the previous app, and preserves the user's sync settings. This setting is frequently used together with [Set the maximum size of a user's OneDrive that can download automatically](use-group-policy.md#set-the-maximum-size-of-a-users-onedrive-that-can-download-automatically) on PCs that don't have Files On-Demand and with [Set the default location for the OneDrive folder](use-group-policy.md#set-the-default-location-for-the-onedrive-folder). |
| SharePoint | Use Silent Account Configuration | https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/public/SharePoint/SharePointOnline/use-silent-account-configuration.md | The most common reason for SilentAccountConfig to fail is the credentials aren't If you have a computer, you think should work with SilentAccountConfig, you can manually verify that SSO is working correctly to ensure that the environment is configured correctly. -1. Temporarily force ADAL on by running this command: +1. Temporarily force Azure Active Directory Authentication Library (ADAL) on by running this command: ```console reg add HKCU\Software\Microsoft\OneDrive /v EnableADAL /t REG_DWORD /d 1 /f |