| Service | Microsoft Docs article | Related commit history on GitHub | Change details |
|---|---|---|---|
| SharePoint | Brand Center Overview | https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/public/SharePoint/SharePointOnline/brand-center-overview.md | After you finish setting up your SharePoint brand center, you can control who ca The SharePoint brand center includes two levels of management: the Microsoft 365 Admin Center and the Brand Center associated SharePoint site. Within the Microsoft 365 Admin Center, the global administrator has control over the enablement of the Brand Center and easy access to the associated site with management in the SharePoint Admin Center. -From the Brand center associated site, [SharePoint site owners](/sharepoint/site-permissions#site-owners) and above (./site-permissions) can update the site permissions in the SharePoint Admin Center such as adding more brand managers to the experience. You can do this by adding members to the site ownersΓÇÖ group. Within the app itself, the brand managers are able to upload and manage their organizationΓÇÖs brand assets. +From the Brand center associated site, [SharePoint site owners](/sharepoint/site-permissions#site-owners) and [above](/sharepoint/site-permissions) can update the site permissions in the SharePoint Admin Center such as adding more brand managers to the experience. You can do this by adding members to the site ownersΓÇÖ group. Within the app itself, the brand managers are able to upload and manage their organizationΓÇÖs brand assets. |Who?|Where?|What?| |-||--| |
| SharePoint | Customize Sss | https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/public/SharePoint/SharePointOnline/customize-sss.md | The SharePoint Success Site is prepopulated with web parts and content to guide Before getting started customizing, ensure that the SharePoint Success Site has been set up by your SharePoint administrator. You need to be a Site owner or Site member for **both** Microsoft 365 learning pathways *and* the SharePoint Success Site in order to have permission to make site customizations. -If you're not sure your tenant has the site, contact your SharePoint administrator to verify that the SharePoint Success Site been provisioned and ask for the Microsoft 365 learning pathways and SharePoint Success Site URLs. If you're the Global Administrator (formerly called the Tenant admin) and Microsoft 365 learning pathways hasn't been provisioned, see the [provisioning guidance](./provision-sss.md#provision-the-sharepoint-success-site-1). +If you're not sure your tenant has the site, contact your SharePoint administrator to verify that the SharePoint Success Site has been provisioned and ask for the Microsoft 365 learning pathways and SharePoint Success Site URLs. If you're the Global Administrator (formerly called the Tenant admin) and Microsoft 365 learning pathways hasn't been provisioned, see the [provisioning guidance](./provision-sss.md#provision-the-sharepoint-success-site-1). **Who has permissions to customize the site template?** -- Global Administrators and SharePoint Administrators-- SharePoint Site owner or Site member level permissions+[Site member level permissions](site-permissions.md#site-members) and [above](site-permissions.md) can customize the site template. **Who can create custom playlists and hide or show content in M365 learning pathways?** -- The Site collection administrator for Microsoft 365 learning pathways-- SharePoint Site owner or Site member permissions for Microsoft 365 learning pathways+[Site member level permissions](site-permissions.md#site-members) and [above](site-permissions.md) can create custom playlists and hide or show content in M365 learning pathways. **Who has permissions to use the SharePoint Success Site as a user?** |
| SharePoint | Delete Site Collection | https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/public/SharePoint/SharePointOnline/delete-site-collection.md | description: "In this article, you'll learn how to delete SharePoint sites in th # Delete a site -When you, as a Global Administrator or SharePoint Administrator in Microsoft 365, delete a site (previously called a "site collection"), it's retained as a deleted site for 93 days. Deleting a site deletes everything within it, including: +When you, as a [SharePoint Administrator](/sharepoint/site-permissions#site-admins) and [above](/sharepoint/site-permissions) in Microsoft 365, delete a site (previously called a "site collection"), it's retained as a deleted site for 93 days. Deleting a site deletes everything within it, including: - Document libraries and files. You should notify the site admins and any subsite owners before you delete a sit ## Delete a site in the new SharePoint admin center -By using the <a href="https://go.microsoft.com/fwlink/?linkid=2185219" target="_blank">SharePoint admin center</a>, you can delete both classic and modern sites. Both Global Administrators and SharePoint Administrators can now delete sites that belong to Microsoft 365 groups. Deleting these sites will delete the group and all its resources, including the Outlook mailbox and calendar, and any Teams channels. +By using the <a href="https://go.microsoft.com/fwlink/?linkid=2185219" target="_blank">SharePoint admin center</a>, you can delete both classic and modern sites. As a [SharePoint Administrator](/sharepoint/site-permissions#site-admins) and [above](/sharepoint/site-permissions) in Microsoft 365, you can now delete sites that belong to Microsoft 365 groups. Deleting these sites will delete the group and all its resources, including the Outlook mailbox and calendar, and any Teams channels. 1. Go to <a href="https://go.microsoft.com/fwlink/?linkid=2185220" target="_blank">**Active sites** in the SharePoint admin center</a>, and sign in with an account that has [admin permissions](./sharepoint-admin-role.md) for your organization. |
| SharePoint | Delve For Office 365 Admins | https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/public/SharePoint/SharePointOnline/delve-for-office-365-admins.md | For more info on disabling Delve, see [What is the effect of enabling or disabli ### Control access to documents in Delve -Users can limit their Delve experience to only show profile information by turning off **Show documents in Delve** under **Settings** > **Feature settings** in Delve. As an admin, you can also remove documents from Delve through the item insights privacy settings.For more info on item insights privacy settings, see [Customizing item insights privacy in Microsoft Graph (preview)](/graph/insights-customize-item-insights-privacy). +Users can limit their Delve experience to only show profile information by turning off **Show documents in Delve** under **Settings** > **Feature settings** in Delve. As an admin, you can also remove documents from Delve through the item insights privacy settings. For more info on item insights privacy settings, see [Customizing item insights privacy in Microsoft Graph (preview)](/graph/insights-customize-item-insights-privacy). ## Introducing Delve in your organization <a name="BKMK_DelveIntroduce"> </a> There are a few things you should check if one or more users in your organizatio ##### Check that you're using a subscription that supports Delve -1. Sign in to https://admin.microsoft.com as a Global Administrator or SharePoint Administrator. (If you see a message that you don't have permission to access the page, you don't have Microsoft 365 admin permissions in your organization.) +1. Sign in to https://admin.microsoft.com as a as a [SharePoint Administrator](/sharepoint/site-permissions#site-admins) and [above](/sharepoint/site-permissions). (If you see a message that you don't have permission to access the page, you don't have Microsoft 365 admin permissions in your organization.) > [!NOTE] > If you have Office 365 operated by 21Vianet (China), sign in at https://login.partner.microsoftonline.cn/. Then select the Admin tile to open the admin center. There are a few things you should check if one or more users in your organizatio ##### Check that you've assigned the correct user licenses -1. Sign in to https://admin.microsoft.com as a Global Administrator or SharePoint Administrator. (If you see a message that you don't have permission to access the page, you don't have Microsoft 365 admin permissions in your organization.) +1. Sign in to https://admin.microsoft.com as a as a [SharePoint Administrator](/sharepoint/site-permissions#site-admins) and [above](/sharepoint/site-permissions). (If you see a message that you don't have permission to access the page, you don't have Microsoft 365 admin permissions in your organization.) > [!NOTE] > If you have Office 365 operated by 21Vianet (China), sign in at https://login.partner.microsoftonline.cn/. Then select the Admin tile to open the admin center. |
| SharePoint | Export And Import Search Settings | https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/public/SharePoint/SharePointOnline/export-and-import-search-settings.md | description: "Learn how to export and import customized search configuration set # Export and import customized search configuration settings -As a Global Administrator or SharePoint Administrator in Microsoft 365, you can export and import customized search configuration settings between tenants, site collections, and sites. The settings that you export and import include all customized query rules, result sources, result types, ranking models and site search settings. It's also possible to export customized search configuration settings from a Search service application and import the settings to tenants, site collections, or sites. You can't export the default configuration settings. +As a [SharePoint Administrator](/sharepoint/site-permissions#site-admins) and [above](/sharepoint/site-permissions) in Microsoft 365, you can export and import customized search configuration settings between tenants, site collections, and sites. The settings that you export and import include all customized query rules, result sources, result types, ranking models and site search settings. It's also possible to export customized search configuration settings from a Search service application and import the settings to tenants, site collections, or sites. You can't export the default configuration settings. ## Overview <a name="__toc351540657"> </a> |
| SharePoint | Intranet Governance | https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/public/SharePoint/SharePointOnline/intranet-governance.md | You can easily [hide the option to create a new site](./manage-site-creation.md) If you enable self-service site provisioning, you want to consider providing site designs that embed your best practices so that new site owners start with a ΓÇ£templateΓÇ¥ that aligns to your governance guidelines. You'll also want to track new sites in the Admin Center so that you can follow up with new site owners to provide the information that they need to be successful after the site has been created. -In addition to providing a process to provision new sites, you'll also want to think about a process to provision new [hubs](./planning-hub-sites.md) and associated hubs. Hubs must be provisioned by the Global Administrator or SharePoint Administrator so you need to think about how you'll plan and govern the creation of new hubs. +In addition to providing a process to provision new sites, you'll also want to think about a process to provision new [hubs](./planning-hub-sites.md) and associated hubs. Hubs must be provisioned by a [SharePoint Administrator](/sharepoint/site-permissions#site-admins) or [above](/sharepoint/site-permissions), so you need to think about how you'll plan and govern the creation of new hubs. When an intranet site is no longer needed, there may be cases where your records management process prohibits deletion of the site and/or content. Another key governance decision is planning how you'll delete or decommission intranet sites in the context of both legal holds and records management requirements. Learn more about [Microsoft Purview compliance documentation](/microsoft-365/compliance), including [records management](/microsoft-365/compliance/records-management) and [eDiscovery (Premium)](/microsoft-365/compliance/overview-ediscovery-20). Your intranet measurement plan should be aligned to the criteria for success def Look for metrics that are more than just page views. Just because a page is viewed doesn't mean it's adding value to users. Instead, look at metrics that measure business value. For example, are you seeing fewer support tickets related to expense processing because your intranet was updated to include better and more up-to-date content about expense reports? Are you seeing fewer help desk calls regarding how to upload documents because you have updated your training content and made it more accessible? Are HR representatives spending more time on unique issues because the HR content is organized more effectively? -If your initial design plan identified key business outcomes or surveyed users to ensure they had easy access to the information they need for their job, repeat the process after you have deployed or updated your intranet to identify the business impact of your intranet update or investment. Supplement this data with qualitative feedback from site owners and users to create a comprehensive assessment of the effectiveness of your intranet and your governance plan. Don't be afraid to decommission content or sites that are no longer relevant. You can optimize your intranet value by using metrics to identify duplicate, out-dated, and irrelevant content and sites. +If your initial design plan identified key business outcomes or surveyed users to ensure they had easy access to the information they need for their job, repeat the process after you have deployed or updated your intranet to identify the business impact of your intranet update or investment. Supplement this data with qualitative feedback from site owners and users to create a comprehensive assessment of the effectiveness of your intranet and your governance plan. Don't be afraid to decommission content or sites that are no longer relevant. You can optimize your intranet value by using metrics to identify duplicate, outdated, and irrelevant content and sites. |
| SharePoint | Intro To File Collaboration | https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/public/SharePoint/SharePointOnline/intro-to-file-collaboration.md | Microsoft Search helps users find files within modern SharePoint sites and from ## Management options -As a Global Administrator or SharePoint Administrator for your organization, you have a couple of options for managing SharePoint sites and settings: +As a [SharePoint Administrator](/sharepoint/site-permissions#site-admins) and [above](/sharepoint/site-permissions) for your organization, you have a couple of options for managing SharePoint sites and settings: - **SharePoint admin center**. In the SharePoint admin center, you can create and delete sites, manage site settings, and manage organization-level settings for SharePoint and OneDrive. The <a href="https://go.microsoft.com/fwlink/?linkid=2185220" target="_blank">**Active sites** page</a> of the SharePoint admin center lets you view the SharePoint sites in your organization, including communication sites, Teams private and shared channel sites, and sites that belong to Microsoft 365 Groups. It also lets you sort and filter sites, search for a site, and create new sites. |
| SharePoint | Let Users Create Modern Site Pages | https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/public/SharePoint/SharePointOnline/let-users-create-modern-site-pages.md | description: "In this article, you'll learn how to allow or prevent users from a # Allow users to create modern pages -Using modern pages in Microsoft SharePoint is a great way to share ideas using images, Office files, video, and more. Users can [Add a page to a site](https://support.office.com/article/b3d46deb-27a6-4b1e-87b8-df851e503dec) quickly and easily, and modern pages look great on any device. +Using modern pages in Microsoft SharePoint is a great way to share ideas using images, Office files, video, and more. Users can [Add a page to a site](https://support.office.com/article/b3d46deb-27a6-4b1e-87b8-df851e503dec) quickly and easily, and modern pages look great on any device. -If you're a Global Administrator or SharePoint Administrator in Microsoft 365, you can allow or prevent users from creating modern pages. You can do this at the organization level by changing settings in the <a href="https://go.microsoft.com/fwlink/?linkid=2185219" target="_blank">SharePoint admin center</a>. If you allow the creation of site pages as the organization level, you can turn it on or off at the site level by using PowerShell. Site owners can also [turn it on or off at the site level](https://support.office.com/article/787F3BA1-9DF6-480A-AB4C-9F4525490CB9). +If you're a [SharePoint Administrator](/sharepoint/site-permissions#site-admins) and [above](/sharepoint/site-permissions) in Microsoft 365, you can allow or prevent users from creating modern pages. You can do this at the organization level by changing settings in the <a href="https://go.microsoft.com/fwlink/?linkid=2185219" target="_blank">SharePoint admin center</a>. If you allow the creation of site pages as the organization level, you can turn it on or off at the site level by using PowerShell. Site owners can also [turn it on or off at the site level](https://support.office.com/article/787F3BA1-9DF6-480A-AB4C-9F4525490CB9). > [!NOTE]-> If you want to prevent members from creating or modifying any SharePoint pages on a site, go to Site Pages, select **Settings**  > **Library settings** > **Permissions for this document library**, and then set the Members group to Read. +> If you want to prevent members from creating or modifying any SharePoint pages on a site, go to Site Pages, select **Settings**  > **Library settings** > **Permissions for this document library**, and then set the Members group to Read. -## Change page creation settings at the organization level +## Change page creation settings at the organization level 1. Go to <a href="https://go.microsoft.com/fwlink/?linkid=2185072" target="_blank">**Settings** in the SharePoint admin center</a>, and sign in with an account that has [admin permissions](./sharepoint-admin-role.md) for your organization. > [!NOTE] > If you have Office 365 operated by 21Vianet (China), [sign in to the Microsoft 365 admin center](https://go.microsoft.com/fwlink/p/?linkid=850627), then browse to the SharePoint admin center and open the Settings page.- + 2. Select **Pages**.- + 3. Select or clear **Allow users to create new modern pages**. > [!NOTE]- > Preventing users from creating modern pages hides the following options:<br>- On the Site Pages and Site contents pages > **New** > **Page**.<br>- **Settings**  > **Add a page**.<br>Users can still add pages from other modern pages, either from the New menu or from modern webparts (such as News). + > Preventing users from creating modern pages hides the following options:<br>- On the Site Pages and Site contents pages > **New** > **Page**.<br>- **Settings**  > **Add a page**.<br>Users can still add pages from other modern pages, either from the New menu or from modern webparts (such as News). -4. You can also select to allow or prevent commenting on modern pages. If you allow commenting, it can be turned on or off at the page level. +4. You can also select to allow or prevent commenting on modern pages. If you allow commenting, it can be turned on or off at the page level. - + ## Prevent users from creating modern pages on a specific site by using PowerShell If you allow the creation of site pages as the organization level, you can turn it off at the site level by using PowerShell. If you allow the creation of site pages as the organization level, you can turn 1. [Download the latest SharePoint Online Management Shell](https://go.microsoft.com/fwlink/p/?LinkId=255251). > [!NOTE]- > If you installed a previous version of the SharePoint Online Management Shell, go to Add or remove programs and uninstall "SharePoint Online Management Shell." + > If you installed a previous version of the SharePoint Online Management Shell, go to Add or remove programs and uninstall "SharePoint Online Management Shell." ++2. Install the [SharePoint Online Client Components SDK](https://www.microsoft.com/en-us/download/details.aspx?id=42038). -2. Install the [SharePoint Online Client Components SDK](https://www.microsoft.com/download/details.aspx?id=42038). - 3. Connect to SharePoint as a [Global Administrator or SharePoint Administrator](./sharepoint-admin-role.md) in Microsoft 365. To learn how, see [Getting started with SharePoint Online Management Shell](/powershell/sharepoint/sharepoint-online/connect-sharepoint-online).- + > [!NOTE]- > Read [About Execution Policies](/powershell/module/microsoft.powershell.core/about/about_execution_policies) and make sure you run the SharePoint Online Management Shell as an administrator and the correct execution policy to run unsigned scripts. + > Read [About Execution Policies](/powershell/module/microsoft.powershell.core/about/about_execution_policies) and make sure you run the SharePoint Online Management Shell as an administrator and the correct execution policy to run unsigned scripts. -4. Copy the following code and paste it into a text editor, such as Notepad. - +4. Copy the following code and paste it into a text editor, such as Notepad. + ```PowerShell # Load SharePoint Online Client Components SDK Module Import-Module 'C:\Program Files\Common Files\microsoft shared\Web Server Extensions\16\ISAPI\Microsoft.SharePoint.Client.dll' If you allow the creation of site pages as the organization level, you can turn ``` 5. Save the text file, and then change its extension. In this example, we name it SitePagesOut.ps1.- + > [!NOTE]- > You can use a different file name, but you must save the file as an ANSI-encoded text file whose extension is .ps1. + > You can use a different file name, but you must save the file as an ANSI-encoded text file whose extension is .ps1. 6. Change to the directory where you saved the file.- + 7. Run the following command:- + ``` ./SitePagesOut.ps1 ``` -8. The script will prompt you for a **SiteUrl** and **WebUrl**. - - If you have a site such as "https://contoso.sharepoint.com/sites/marketing/northwindcompete" - +8. The script will prompt you for a **SiteUrl** and **WebUrl**. ++ If you have a site such as "<https://contoso.sharepoint.com/sites/marketing/northwindcompete>" + For the **SiteUrl** you would enter: `https://contoso.sharepoint.com/sites/marketing`- + And for the **WebUrl** you would enter `sites/marketing/northwindcompete`- + ## Allow users to create modern pages on a specific site by using PowerShell -If you prevented users from creating modern pages on a site, follow these steps to allow it again. +If you prevented users from creating modern pages on a site, follow these steps to allow it again. 1. [Download the latest SharePoint Online Management Shell](https://go.microsoft.com/fwlink/p/?LinkId=255251).- -2. Install the [SharePoint Client Components SDK](https://www.microsoft.com/download/details.aspx?id=42038). - +++2. Install the [SharePoint Client Components SDK](https://www.microsoft.com/en-us/download/details.aspx?id=42038). ++ 3. Connect to SharePoint as a [Global Administrator or SharePoint Administrator](./sharepoint-admin-role.md) in Microsoft 365. To learn how, see [Getting started with SharePoint Online Management Shell](/powershell/sharepoint/sharepoint-online/connect-sharepoint-online).- + > [!NOTE]- > Read [About Execution Policies](/powershell/module/microsoft.powershell.core/about/about_execution_policies) and make sure you run the SharePoint Online Management Shell as an administrator and the correct execution policy to run unsigned scripts. - -4. Copy the following code and paste it into a text editor, such as Notepad. - + > Read [About Execution Policies](/powershell/module/microsoft.powershell.core/about/about_execution_policies) and make sure you run the SharePoint Online Management Shell as an administrator and the correct execution policy to run unsigned scripts. ++4. Copy the following code and paste it into a text editor, such as Notepad. + ```PowerShell # Load SharePoint Online Client Components SDK Module Import-Module 'C:\Program Files\Common Files\microsoft shared\Web Server Extensions\16\ISAPI\Microsoft.SharePoint.Client.dll' If you prevented users from creating modern pages on a site, follow these steps ``` 5. Save the text file, and then change its extension. In this example, we name it SitePagesIn.ps1.- + > [!NOTE]- > You can use a different file name, but you must save the file as an ANSI-encoded text file whose extension is .ps1. + > You can use a different file name, but you must save the file as an ANSI-encoded text file whose extension is .ps1. 6. Change to the directory where you saved the file.- + 7. Run the following command:- + ```powershell ./SitePagesIn.ps1 ``` -8. The script will prompt you for a **SiteUrl** and **WebUrl**. - - If you have a site such as "https://contoso.sharepoint.com/sites/marketing/northwindcompete" - +8. The script will prompt you for a **SiteUrl** and **WebUrl**. ++ If you have a site such as "<https://contoso.sharepoint.com/sites/marketing/northwindcompete>" + For the **SiteUrl** you would enter: `https://contoso.sharepoint.com/sites/marketing`- - And for the **WebUrl** you would enter `sites/marketing/northwindcompete` + And for the **WebUrl** you would enter `sites/marketing/northwindcompete` |
| SharePoint | Lists Custom Template | https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/public/SharePoint/SharePointOnline/lists-custom-template.md | description: "Add and remove custom templates and change who has permission to a # Creating custom list templates -As a Global Administrator or SharePoint Administrator in Microsoft 365, you can provide custom list templates for users in your organization. When users create new lists, they can select from these templates alongside the built-in templates from Microsoft. This feature enables your organization to create repeatable list solutions (in SharePoint, Teams, and within the Lists app itself). +As a [SharePoint Administrator](/sharepoint/site-permissions#site-admins) and [above](/sharepoint/site-permissions) in Microsoft 365, you can provide custom list templates for users in your organization. When users create new lists, they can select from these templates alongside the built-in templates from Microsoft. This feature enables your organization to create repeatable list solutions (in SharePoint, Teams, and within the Lists app itself). > [!NOTE] > Custom list templates are only available in [targeted release](/microsoft-365/admin/manage/release-options-in-office-365). |
| SharePoint | Manage Authoritative Pages | https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/public/SharePoint/SharePointOnline/manage-authoritative-pages.md | description: "You can influence the pages or documents that should appear at the [!INCLUDE[appliesto-2013-2016-2019-SUB-xxx-md](../SharePointServer/includes/appliesto-2013-2016-2019-SUB-xxx-md.md)] -As a Global Administrator or SharePoint Administrator in Microsoft 365, you can influence the pages or documents that should appear at the top of your list of search results by identifying high-quality pages, also known as authoritative pages. Authoritative pages link to the most relevant information. A typical example of an authoritative page could be the home page of your company portal. +As a [SharePoint Administrator](/sharepoint/site-permissions#site-admins) and [above](/sharepoint/site-permissions) in Microsoft 365, you can influence the pages or documents that should appear at the top of your list of search results by identifying high-quality pages, also known as authoritative pages. Authoritative pages link to the most relevant information. A typical example of an authoritative page could be the home page of your company portal. Authoritative pages only work for **classic** search and only for web parts that use the **default** ranking model. |
| SharePoint | Manage Lock Status | https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/public/SharePoint/SharePointOnline/manage-lock-status.md | description: "This article contains information about how to use the lock state # Lock and unlock sites -As a Global Administrator or SharePoint Administrator in Microsoft 365, you can block access to a site or make a site read-only by using Microsoft PowerShell to change the lock state of the site. +As a [SharePoint Administrator](/sharepoint/site-permissions#site-admins) and above (./site-permissions) in Microsoft 365, you can block access to a site or make a site read-only by using Microsoft PowerShell to change the lock state of the site. > [!NOTE] > You can't set the lock state on the root site. |
| SharePoint | Manage Query Rules | https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/public/SharePoint/SharePointOnline/manage-query-rules.md | description: "Improve search results by creating and managing query rules. Query # Manage query rules -As a Global Administrator or SharePoint Administrator in Microsoft 365, you can improve search results in the classic search experience by creating and managing query rules. Query rules help searches respond to the intent of users. +As a [SharePoint Administrator](/sharepoint/site-permissions#site-admins) and above (./site-permissions) in Microsoft 365, you can improve search results in the classic search experience by creating and managing query rules. Query rules help searches respond to the intent of users. In a query rule, you specify conditions and associated actions. When a query meets the conditions in a query rule, the search system performs the actions specified in the rule to improve the relevance of the search results. This could be by narrowing results or changing the order in which results are displayed. When the query rule condition is met, an associated action could be to show a specific item at the top of the search results. Say you have an intranet site where all company events are maintained in a library, and you want to promote a first-aid seminar. To do this, you create a query rule that boosts the first-aid seminar to the top of the search results when someone searches for "seminar" or "event." |
| SharePoint | Manage Result Sources | https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/public/SharePoint/SharePointOnline/manage-result-sources.md | description: "Result sources limit searches to certain content or to a subset of Result sources limit searches to certain content or to a subset of search results. You can also use result sources to send queries to external providers such as Bing. -A Global Administrator or SharePoint Administrator can manage result sources for all site collections and sites in the tenant. A site collection administrator or a site owner can manage result sources for a site collection or a site, respectively. +A [SharePoint Administrator](/sharepoint/site-permissions#site-admins) and above (./site-permissions) can manage result sources for all site collections and sites in the tenant. A site collection administrator or a site owner can manage result sources for a site collection or a site, respectively. SharePoint has both a classic and a modern search experience. The modern search experience gets results from the default result source. If you change the default result source, this impacts both the classic and modern search experiences. [Learn more about the differences between the classic and modern search experiences in SharePoint](differences-classic-modern-search.md). |
| SharePoint | Manage Search Center | https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/public/SharePoint/SharePointOnline/manage-search-center.md | These pages are located in the **Pages** library, and they contain predefined We |videoresults.aspx <br/> |If you have an Enterprise Search Center, this is the search results page for the **Videos** search vertical. <br/> | |advanced.aspx <br/> |This is the search page where users can apply some restrictions to their search phrases ΓÇö for example, they can limit the search to an exact phrase. <br/> | -As a Global Administrator or SharePoint Administrator, you can also create your own search pages and add them to the Enterprise Search Center as search verticals, see [Add a search vertical to the Search Navigation Web Part](search-navigation-web-part.md#add-a-search-vertical-to-the-search-navigation-web-part). +As a [SharePoint Administrator](/sharepoint/site-permissions#site-admins) and above (./site-permissions), you can also create your own search pages and add them to the Enterprise Search Center as search verticals, see [Add a search vertical to the Search Navigation Web Part](search-navigation-web-part.md#add-a-search-vertical-to-the-search-navigation-web-part). ## About the Web Parts used on Search Center pages |
| SharePoint | Manage Search The Admin Center | https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/public/SharePoint/SharePointOnline/manage-search-the-admin-center.md | description: "Use the search page in the classic SharePoint admin center to cust # SharePoint classic search administration overview -As a Global Administrator or SharePoint Administrator in Microsoft 365, you can customize and impact the search experiences for your users. You can define searchable managed properties in the search schema, identify high-quality pages to improve relevance, manage query rules and result sources, and remove individual results. You can also evaluate any changes by viewing reports about usage and search. +As a [SharePoint Administrator](/sharepoint/site-permissions#site-admins) and above (./site-permissions) in Microsoft 365, you can customize and impact the search experiences for your users. You can define searchable managed properties in the search schema, identify high-quality pages to improve relevance, manage query rules and result sources, and remove individual results. You can also evaluate any changes by viewing reports about usage and search. The changes you make from the search administration page are valid for the whole tenant, but you can also customize search on site collection level and on site level. |
| SharePoint | Manage Security Groups | https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/public/SharePoint/SharePointOnline/manage-security-groups.md | description: "Learn how to manage security groups for sharing files and folders # Allow only members in specific security groups to share SharePoint and OneDrive files and folders externally -As a SharePoint Administrator or Global Administrator in Microsoft 365, you can restrict external sharing of SharePoint and OneDrive content so that only users in specific security groups can share externally. Note that the people in these security groups must be allowed to invite guests in the [Microsoft Entra guest invite settings](/azure/active-directory/external-identities/external-collaboration-settings-configure). +As a [SharePoint Administrator](/sharepoint/site-permissions#site-admins) and above (./site-permissions) in Microsoft 365, you can restrict external sharing of SharePoint and OneDrive content so that only users in specific security groups can share externally. Note that the people in these security groups must be allowed to invite guests in the [Microsoft Entra guest invite settings](/azure/active-directory/external-identities/external-collaboration-settings-configure). 1. Go to <a href="https://go.microsoft.com/fwlink/?linkid=2185222" target="_blank">**Sharing** in the SharePoint admin center</a>, and sign in with an account that has [admin permissions](./sharepoint-admin-role.md) for your organization. |
| SharePoint | Manage Site Collection Administrators | https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/public/SharePoint/SharePointOnline/manage-site-collection-administrators.md | description: "Learn how global and SharePoint admins can add and remove site adm # Manage site admins -This article describes how Global Administrators and SharePoint Administrators in Microsoft 365 can add and remove site admins (previously called "site collection admins"). If you're an owner of a communication site, or a site that belongs to a Microsoft 365 group, see [Manage your SharePoint site settings](https://support.office.com/article/8376034d-d0c7-446e-9178-6ab51c58df42#__BKMKMngSitePermissions) for info about giving people access to your site. If you're an admin for a classic site, see [Manage your SharePoint site settings](https://support.office.com/article/8376034d-d0c7-446e-9178-6ab51c58df42#id0eaabaaa=server). +This article describes how a [SharePoint Administrator](/sharepoint/site-permissions#site-admins) and above (./site-permissions) in Microsoft 365 can add and remove site admins (previously called "site collection admins"). If you're an owner of a communication site, or a site that belongs to a Microsoft 365 group, see [Manage your SharePoint site settings](https://support.office.com/article/8376034d-d0c7-446e-9178-6ab51c58df42#__BKMKMngSitePermissions) for info about giving people access to your site. If you're an admin for a classic site, see [Manage your SharePoint site settings](https://support.office.com/article/8376034d-d0c7-446e-9178-6ab51c58df42#id0eaabaaa=server). > [!NOTE]-> If you're a Global Administrator and want info about assigning other users the SharePoint Administrator role in Microsoft 365, see [Assigning admin permissions](/office365/admin/add-users/assign-admin-roles). +> If you're a Global Administrator and want info about assigning other users the SharePoint Administrator role in Microsoft 365, see [Assigning admin permissions](/office365/admin/add-users/assign-admin-roles).Microsoft recommends that you use roles with the fewest permissions. Using lower permissioned accounts helps improve security for your organization. Global Administrator is a highly privileged role that should be limited to emergency scenarios when you can't use an existing role. ## Add or remove site admins in the new SharePoint admin center |
| SharePoint | Manage Site Collection Storage Limits | https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/public/SharePoint/SharePointOnline/manage-site-collection-storage-limits.md | description: "In this article, you'll learn how to use the SharePoint admin cent # Manage site storage limits in SharePoint in Microsoft 365 -The amount of SharePoint space your organization has is based on your number of licenses (see [SharePoint Limits](/office365/servicedescriptions/sharepoint-online-service-description/sharepoint-online-limits)). If you're a Global Administrator in Microsoft 365, you can [Add storage space for your subscription](/office365/admin/subscriptions-and-billing/add-storage-space) if you run out. +The amount of SharePoint space your organization has is based on your number of licenses (see [SharePoint Limits](/office365/servicedescriptions/sharepoint-online-service-description/sharepoint-online-limits)). If you're a Global Administrator in Microsoft 365, you can [Add storage space for your subscription](/office365/admin/subscriptions-and-billing/add-storage-space) if you run out. ++> [!IMPORTANT] +> Microsoft recommends that you use roles with the fewest permissions. Using lower permissioned accounts helps improve security for your organization. Global Administrator is a highly privileged role that should be limited to emergency scenarios when you can't use an existing role. ## View the total and available storage space for your organization The amount of SharePoint space your organization has is based on your number of ## Set automatic or manual site storage limits <a name="__toc365547981"> </a> -By default, your SharePoint storage is available in a central pool from which all sites can draw. You, as a Global Administrator or SharePoint Administrator, don't need to divvy up storage space or reallocate space based on usage. That's all handled automatically: sites use what they need when they need it. If you previously set storage limits manually and switch to using pooled storage, SharePoint resets all the limits to 25 TB (25600 GB). (Note that the total storage for your organization might be less than 25 TB.) +By default, your SharePoint storage is available in a central pool from which all sites can draw. You, as a [SharePoint Administrator](/sharepoint/site-permissions#site-admins) and above (./site-permissions), don't need to divvy up storage space or reallocate space based on usage. That's all handled automatically: sites use what they need when they need it. If you previously set storage limits manually and switch to using pooled storage, SharePoint resets all the limits to 25 TB (25600 GB). (Note that the total storage for your organization might be less than 25 TB.) If you prefer to fine-tune the storage space allocated to each site, you can set your storage management option to "manual" and specify individual site storage limits. |
| SharePoint | Manage Site Creation | https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/public/SharePoint/SharePointOnline/manage-site-creation.md | description: "In this article, you'll learn how to allow or prevent users from c # Manage site creation in SharePoint -As a Global Administrator or SharePoint Administrator in Microsoft 365, you can let your users create and administer their own SharePoint sites, determine what kind of sites they can create, and specify the location of the sites. By default, users can create communication sites and [Microsoft 365 group-connected team sites](https://support.office.com/article/b565caa1-5c40-40ef-9915-60fdb2d97fa2). +As a [SharePoint Administrator](/sharepoint/site-permissions#site-admins) and above (./site-permissions) in Microsoft 365, you can let your users create and administer their own SharePoint sites, determine what kind of sites they can create, and specify the location of the sites. By default, users can create communication sites and [Microsoft 365 group-connected team sites](https://support.office.com/article/b565caa1-5c40-40ef-9915-60fdb2d97fa2). > [!NOTE] > Disabling site creation for users does not remove their ability to create Microsoft 365 groups or resources, such as Microsoft Teams, which rely on a group. When a Microsoft 365 group is created, a SharePoint site is also created. To restrict creation of Microsoft 365 groups and the resources that rely on groups see [Manage who can create Microsoft 365 Groups](/office365/admin/create-groups/manage-creation-of-groups). |
| SharePoint | Manage User Profiles | https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/public/SharePoint/SharePointOnline/manage-user-profiles.md | description: Use the SharePoint admin center to create and edit custom user prop # Manage user profiles in the SharePoint admin center -This article is for Global Administrators and SharePoint Administrators in Microsoft 365. +This article is for [SharePoint Administrators](/sharepoint/site-permissions#site-admins) and above (./site-permissions) in Microsoft 365. - If you're running SharePoint Server, see [Administer the User Profile service in SharePoint Server](../SharePointServer/administration/user-profile-service-administration.md). |
| SharePoint | Managed Metadata | https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/public/SharePoint/SharePointOnline/managed-metadata.md | If your organization wants to use managed term sets to implement formal taxonomi ### Managing terms, term sets, and groups <a name="__toc262648181"> </a> -The Term Store management tool provides a tree control that you can use to perform most tasks. Your user role for this tool determines the tasks that you can perform. To work on global terms in the Term Store management tool, you must be a Global Administrator or SharePoint Administrator in Microsoft 365, or a Term Store Administrator in SharePoint. To work on terms for a site, you can be a designated Group Manager or Contributor for term sets. +The Term Store management tool provides a tree control that you can use to perform most tasks. Your user role for this tool determines the tasks that you can perform. To work on global terms in the Term Store management tool, you must be a [SharePoint Administrator](/sharepoint/site-permissions#site-admins) and [above](/sharepoint/site-permissions) in Microsoft 365, or a Term Store Administrator in SharePoint. To work on terms for a site, you can be a designated Group Manager or Contributor for term sets. For more information, see [Create and manage groups and term sets](set-up-new-group-for-term-sets.md). |
| SharePoint | Modern Root Site | https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/public/SharePoint/SharePointOnline/modern-root-site.md | When Microsoft SharePoint is set up for an organization, a root (or top-level) s ## What's the root site? -The root site for your organization is one of the sites that's provisioned automatically when you purchase and set up a Microsoft 365 or Microsoft 365 plan that includes SharePoint. The URL of this site is typically *contoso*.sharepoint.com, the default name is "Communication site," and the owner is Company Administrator (all Global Administrators in the organization). The root site can't be connected to a Microsoft 365 group. +The root site for your organization is one of the sites that's provisioned automatically when you purchase and set up a Microsoft 365 or Microsoft 365 plan that includes SharePoint. The URL of this site is typically *contoso*.sharepoint.com, the default name is "Communication site," and the owner is Company Administrator (all Global Administrators in the organization). The root site can't be connected to a Microsoft 365 group. + > [!WARNING]-> The root (top-level) site for your organization can't be deleted. If you're a Global Administrator or SharePoint Administrator in Microsoft 365, you can replace the root site with a different site. +> The root (top-level) site for your organization can't be deleted. If you're a [SharePoint Administrators](/sharepoint/site-permissions#site-admins) and above (./site-permissions) in Microsoft 365, you can replace the root site with a different site. +> +> Microsoft recommends that you use roles with the fewest permissions. Using lower permissioned accounts helps improve security for your organization. Global Administrator is a highly privileged role that should be limited to emergency scenarios when you can't use an existing role. ## Replace your root site |
| SharePoint | Notifications | https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/public/SharePoint/SharePointOnline/notifications.md | description: "Allow users to receive notifications about SharePoint site activit # Control notifications in the SharePoint mobile app -By default, SharePoint mobile app users can receive notifications about site activity. The service sends these notifications through the Firebase Cloud Messaging service for Android or the Apple Push Notification service for iOS. As a Global Administrator or SharePoint Administrator in Microsoft 365, you can turn off these notifications for all users for compliance purposes. If you allow these notifications, users can select to turn them off. +By default, SharePoint mobile app users can receive notifications about site activity. The service sends these notifications through the Firebase Cloud Messaging service for Android or the Apple Push Notification service for iOS. As a [SharePoint Administrators](/sharepoint/site-permissions#site-admins) and [above](/sharepoint/site-permissions) in Microsoft 365, you can turn off these notifications for all users for compliance purposes. If you allow these notifications, users can select to turn them off. Currently, notifications are sent for the following activities: |
| SharePoint | Open Term Store Management Tool | https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/public/SharePoint/SharePointOnline/open-term-store-management-tool.md | description: "Learn how to open the Term Store Management Tool from the Site Set # Open the Term Store Management Tool -If you're a Global Administrator or SharePoint Administrator in Microsoft 365, you can access the Term Store Management Tool from the SharePoint admin center. +If you're a [SharePoint Administrators](/sharepoint/site-permissions#site-admins) and above (./site-permissions) in Microsoft 365, you can access the Term Store Management Tool from the SharePoint admin center. 1. Open the SharePoint admin center. 2. In the left navigation, under **Content services**, choose <a href="https://go.microsoft.com/fwlink/?linkid=2185073" target="_blank">**Term store**</a>. |
| SharePoint | Override Default Search Center | https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/public/SharePoint/SharePointOnline/override-default-search-center.md | description: "Learn how to specify how search should behave for a site collectio # Specify search settings for a site collection or a site -As a Global Administrator or SharePoint Administrator, you can specify how search should behave for a classic site collection or a site. The shared Search Box at the top of most classic pages uses these search settings. Any settings you specify on site collection level applies to all sites within that site collection, unless you specify other settings for the site. +As a [SharePoint Administrators](/sharepoint/site-permissions#site-admins) and above (./site-permissions), you can specify how search should behave for a classic site collection or a site. The shared Search Box at the top of most classic pages uses these search settings. Any settings you specify on site collection level applies to all sites within that site collection, unless you specify other settings for the site. You can specify where searches should go for your classic site collection or site by specifying the URL of your Search Center. For example, if you have created an Enterprise Search Center on your site where users can search everything in your company, you can enter the URL of that site here. If you do not enter a Search Center URL, searches will go to the default Search Center, available at \<host_name\>/search/. |
| SharePoint | Overview Sss | https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/public/SharePoint/SharePointOnline/overview-sss.md | Answer: The Global Administrator (formerly called the Tenant admin) are required **Question: Who has permission to customize the site template?** -Answer: The Global Administrator (formerly called the Tenant admin) or Site owner permissions. +Answer: The [SharePoint site owner](/sharepoint/site-permissions#site-owner) and above (./site-permissions). **Question: Who can create custom playlists and hide or show content in M365 learning pathways?** -Answer: The Site collection administrator and Site owner permissions of M365 learning pathways. +Answer: The [SharePoint site owner](/sharepoint/site-permissions#site-owner) and above (./site-permissions). M365 learning pathways. **Question: Who has permissions to use the SharePoint Success Site as a user?** |
| SharePoint | Planning Hub Sites | https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/public/SharePoint/SharePointOnline/planning-hub-sites.md | At their core, the three types of building blocks share a common structure. For |**Content authors** <br/> |**All members are content authors** who jointly create and edit content. <br/> |**Small number of content authors** and a much larger number of content readers or consumers. <br/> |**Hub site owner** defines the shared experiences for hub navigation and theme. **Hub site members** create content on the hub site as with any other SharePoint site. Owners and members of the sites associated with the parent hub create content on individual sites. <br/> | |**Governance** <br/> (as allowed for your organization based on the settings in the Security & Compliance center) <br/> |Norms typically **determined by the team**. Practices are aligned in the best way to get work done. <br/> |Policies often **determined by the organization** to ensure consistency of experience and effective management of organizational information. <br/> |Governance **determined by each owner of the associated site based on the type of site and organizational policies**. The best experience for visitors is achieved when everyone has at least read permissions for associated sites (but this is not required). <br/> | |**Permissions** <br/> |Microsoft 365 group, plus SharePoint groups and permission levels <br/> |SharePoint group <br/> |Same as original site type. Hub sites do not alter an associated site's permissions - but you may add a "reader" group to the hub to make it easier to provide read access to associated sites. For more information, see: [Hub permissions](https://support.microsoft.com/office/set-up-your-sharepoint-hub-site-e2daed64-658c-4462-aeaf-7d1a92eba098#bkmk_managesiteassociationapprovals). <br/> |-|**Created by** <br/> |**Site owner** (unless this has been disabled in your organization) or **admin**. <br/> |**Site owner** (unless this has been disabled in your organization) <br/> |**Global Administrator** or **SharePoint Administrator** in Microsoft 365 <br/> | +|**Created by** <br/> |**Site owner** (unless this has been disabled in your organization) or **admin**. <br/> |**Site owner** (unless this has been disabled in your organization) <br/> |[SharePoint site administrators](/sharepoint/site-permissions#site-admins) and [above](/sharepoint/site-permissions) in Microsoft 365 <br/> | |**Examples** <br/> | - Project team working together to complete deliverables and manage tasks. <br/> - Holiday party planning committee planning the annual get-together. <br/> - HR performance management team. <br/> - Executive committeeΓÇödifferent leadership groups within the organization. <br/> - Extranet site to work with Partner A. <br/> | - Travel team publishing guidelines about corporate travel. <br/> - Policies and procedures. <br/> - Micro-site for a new corporate initiative. <br/> - Resources for the sales team for a product or service. <br/> | - HR hub that provides a connection and roll-up for all HR functions, such as benefits, compensation, performance management, talent acquisition, and a manager portal. <br/> - Sales hub providing enterprise resources for the Sales organization and connecting regional sales team and communication sites. <br/> - Location-specific hub that groups the communication and team sites for a specific location (for example, the New York office). <br/> | ## What should be a hub site? A good practice is to start with a consistent approach for all functions that ha ## How should I organize my hub site? -Hub sites provide two primary organizational experiences that you should think about as part of the hub planning process. Though creating a hub site must be done by the Global Administrator or SharePoint Administrator in Microsoft 365, planning, managing, and organizing the hub site is the responsibility of the hub site owner. The organizing concepts for hubs are: +Hub sites provide two primary organizational experiences that you should think about as part of the hub planning process. Though creating a hub site must be done by [SharePoint site administrators](/sharepoint/site-permissions#site-admins) and [above] in Microsoft 365, planning, managing, and organizing the hub site is the responsibility of the hub site owner. The organizing concepts for hubs are: - Association Use hub sites when they align with your business outcomes and solve a need for y [!INCLUDE[discussionforums.md](includes/discussionforums.md)] -**Principal - +**Principal +- LinkedIn: [http://www.linkedin.com/in/susanhanley](http://www.linkedin.com/in/susanhanley) +- Website: [www.susanhanley.com](http://www.susanhanley.com) |
| SharePoint | Provision Sss Lookbook | https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/public/SharePoint/SharePointOnline/provision-sss-lookbook.md | description: "Provision the SharePoint Success Site from the look book." # Provision the SharePoint Success Site from the look book +> [!IMPORTANT] +> Look book currently is unavailable, please following [steps here](/sharepoint/provision-sss#provision-the-sharepoint-success-site-to-your-tenant-from-the-learning-pathways-administrative-page) to provision the SharePoint Success Site. + You can provision the SharePoint Success Site after you confirm that you *and* your tenant meet the following [prerequisites](./provision-sss.md#meet-the-requirements): - You're using Global Administrator credentials. You can provision the SharePoint Success Site after you confirm that you *and* y - You're an administrator of the App Catalog. - Your tenant is provisioned with Microsoft 365 learning pathways version 4.0 or later. +> [!IMPORTANT] +> Microsoft recommends that you use roles with the fewest permissions. Using lower permissioned accounts helps improve security for your organization. Global Administrator is a highly privileged role that should be limited to emergency scenarios when you can't use an existing role. ## Start provisioning from the look book If your tenant is already provisioned with Microsoft 365 learning pathways version 4.0 *or later*, you can provision the SharePoint Success Site from the look book. If you aren't sure what version of Microsoft 365 learning pathways is installed on your tenant, review the [prerequisites](./provision-sss.md#meet-the-requirements). Then provision the SharePoint Success Site. -1. Go to the [look book](https://lookbook.microsoft.com/details/0b860749-56a0-4c4c-992c-536d56d9accf), and then select **Add to your tenant**. +1. Go to the [look book], and then select **Add to your tenant**.  Answer: The Global Administrator (formerly called the tenant admin). **Who has permission to customize the site template?** -Answer: The Global Administrator (formerly called the tenant admin) or a user who has site-owner permissions. +Answer: A user who has [SharePoint site owner](/sharepoint/site-permissions#site-owners) and [above](/sharepoint/site-permissions). **Who can create custom playlists and hide or show content in Microsoft 365 learning pathways?** -Answer: The site-collection administrator and users who have site-owner permissions for Microsoft 365 learning pathways. +Answer: A user who has [SharePoint site owner](/sharepoint/site-permissions#site-owners) and [above](/sharepoint/site-permissions) permissions for Microsoft 365 learning pathways. **Who has permissions to use the SharePoint Success Site as a user?** |
| SharePoint | Provision Sss | https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/public/SharePoint/SharePointOnline/provision-sss.md | description: "Provision the SharePoint Success Site" Start the SharePoint Success Site provisioning process by understanding the prerequisites. We recommend provisioning the SharePoint Success Site from the Microsoft 365 learning pathways administration page by following the instructions in this article. Global Administrator (sometimes called tenant administrator) credentials are required to start the provisioning process for the SharePoint Success Site. +> [!IMPORTANT] +> Microsoft recommends that you use roles with the fewest permissions. Using lower permissioned accounts helps improve security for your organization. Global Administrator is a highly privileged role that should be limited to emergency scenarios when you can't use an existing role. + Before getting started, [watch the provisioning instructional video](https://www.youtube.com/watch?v=HZjxBAKVnJs&feature=youtu.be), follow all steps in the process, and make sure you've met the requirements for provisioning. ## Meet the requirements It's likely that the content pack hasn't been fully installed. You must return t **Question: Who has permission to customize the site template?** -Answer: The Global Administrator or a site owner. +Answer: A [SharePoint site owner](/sharepoint/site-permissions#site-owners) and [above](/sharepoint/site-permissions). **Question: Who can create custom playlists and hide or show content in Microsoft 365 learning pathways?** |
| SharePoint | Refinement Web Part | https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/public/SharePoint/SharePointOnline/refinement-web-part.md | The Refinement Web Part filters search results into categories called refiners. By default, the Refinement Web Part is used on all default search vertical pages in the Enterprise Search Center, which are the search results pages for **Everything**, **People**, **Conversations**, and **Videos**. -As a Global Administrator or SharePoint Administrator in Microsoft 365, you can change how the Refinement Web Part is set up. You can: +As a user who has [SharePoint site administrator](/sharepoint/sharepoint-admin-role) or [above](/sharepoint/site-permissions) permissions in Microsoft 365, you can change how the Refinement Web Part is set up. You can: - Filter search results from a different Search Results Web Part.- - Specify which refiners to show.- + > [!NOTE]- > Any managed properties that you want to use as refiners must be set to refinable and queryable in the search schema. Also, the content source that contains the managed properties must have been crawled before the properties can be used as refiners. + > Any managed properties that you want to use as refiners must be set to refinable and queryable in the search schema. Also, the content source that contains the managed properties must have been crawled before the properties can be used as refiners. - Change the display template for a refiner.- - Change display names for refiners. - Add counts to refiners. |
| SharePoint | Remove Hub Site | https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/public/SharePoint/SharePointOnline/remove-hub-site.md | description: "In this article, you learn about how to remove (unregister) a hub # Unregister a site as a hub site -If you're a Global Administrator or SharePoint Administrator in Microsoft 365, you can make a hub site no longer a hub site (unregister it as a hub site). Make sure you do this before you delete the hub site. When you unregister a hub site, the associated sites won't automatically disassociate from the hub site. Disassociating a site removes the hub site navigation bar from the top of the site. The look that the site inherited from the hub site stays the same and features such as additional navigation links, applications, or custom lists with specific columns that were added as part of the inherited hub site design will remain. Any hub-site-related web parts added to the home page will only show information from the site instead of from sites associated with the hub. +If you're a user who has [SharePoint administrator](/sharepoint/site-permissions#site-admins) or [above](/sharepoint/site-permissions) permissions in Microsoft 365, you can make a hub site no longer a hub site (unregister it as a hub site). Make sure you do this before you delete the hub site. When you unregister a hub site, the associated sites won't automatically disassociate from the hub site. Disassociating a site removes the hub site navigation bar from the top of the site. The look that the site inherited from the hub site stays the same and features such as additional navigation links, applications, or custom lists with specific columns that were added as part of the inherited hub site design will remain. Any hub-site-related web parts added to the home page will only show information from the site instead of from sites associated with the hub. ## Unregister a hub site in the new SharePoint admin center 1. Go to <a href="https://go.microsoft.com/fwlink/?linkid=2185220" target="_blank">**Active sites** in the SharePoint admin center</a>, and sign in with an account that has [admin permissions](./sharepoint-admin-role.md) for your organization. ->[!NOTE] ->If you have Office 365 operated by 21Vianet (China), [sign in to the Microsoft 365 admin center](https://go.microsoft.com/fwlink/p/?linkid=850627), then browse to the SharePoint admin center and open the Active sites page. + > [!NOTE] + > If you have Office 365 operated by 21Vianet (China), [sign in to the Microsoft 365 admin center](https://go.microsoft.com/fwlink/p/?linkid=850627), then browse to the SharePoint admin center and open the Active sites page. 2. Select the site, select **Hub** on the command bar, and then select **Unregister as hub site**. |
| SharePoint | Remove Search Results | https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/public/SharePoint/SharePointOnline/remove-search-results.md | description: "As a search administrator, you can temporarily remove items from t # Remove search results -As a Global Administrator or SharePoint Administrator in Microsoft 365, you can temporarily remove items from search results with immediate effect. The items that you can remove can be documents or pages that you don't want users to see. An example of this could be a Word document containing an invitation to an event that has been canceled, but the organizer has not removed the document from the site yet. Removing a result removes it from both classic and modern search results. +As a user who has [SharePoint administrator](/sharepoint/site-permissions#site-admins) or [above](/sharepoint/site-permissions) permissions in Microsoft 365, you can temporarily remove items from search results with immediate effect. The items that you can remove can be documents or pages that you don't want users to see. An example of this could be a Word document containing an invitation to an event that has been canceled, but the organizer has not removed the document from the site yet. Removing a result removes it from both classic and modern search results. > [!IMPORTANT] > This is only a quick fix! Unless you delete the items or change the permissions of items manually, they will show up again in your search results after the next crawl. 1. Go to <a href="https://go.microsoft.com/fwlink/?linkid=2185077" target="_blank">**More features** in the SharePoint admin center</a>, and sign in with an account that has [admin permissions](./sharepoint-admin-role.md) for your organization. ->[!NOTE] ->If you have Office 365 operated by 21Vianet (China), [sign in to the Microsoft 365 admin center](https://go.microsoft.com/fwlink/p/?linkid=850627), then browse to the SharePoint admin center and open the More features page. + > [!NOTE] + > If you have Office 365 operated by 21Vianet (China), [sign in to the Microsoft 365 admin center](https://go.microsoft.com/fwlink/p/?linkid=850627), then browse to the SharePoint admin center and open the More features page. 2. Under **Search**, select **Open**. |
| SharePoint | Restricted Access Control | https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/public/SharePoint/SharePointOnline/restricted-access-control.md | Previously updated : 07/17/2024 Last updated : 07/18/2024 Title: "Restrict SharePoint site access with Microsoft 365 groups and Entra security groups" The configured learn more link is launched when the user selects the **Know more ## Restricted site access policy insights -As an IT administrator, you can view the following reports to gain more insight on SharePoint and OneDrive sites protected with restricted site access policy: +As an IT administrator, you can view the following reports to gain more insight about SharePoint sites protected with restricted site access policy: - Sites protected by restricted site access policy (RACProtectedSites) - Details of access denials due to restricted site access (ActionsBlockedByPolicy) You can run the following commands in SharePoint PowerShell to generate, view, a | Action | PowerShell command | Description | ||||-|Generate report |`Start-SPORestrictedAccessForSitesInsights -RACProtectedSites`| Generates a list of site protected by restricted site access policy| -|View report |`Get-SPORestrictedAccessForSitesInsights -RACProtectedSites -ReportId <Report GUID>` | The report shows the top 100 sites with the highest page views that are protected by the policy.| +|Generate report |`Start-SPORestrictedAccessForSitesInsights -RACProtectedSites`| Generates a list of sites protected by restricted site access policy| +|View report |`Get-SPORestrictedAccessForSitesInsights -RACProtectedSites -ReportId <Report GUID>`| The report shows the top 100 sites with the highest page views that are protected by the policy.| |Download report |`Get-SPORestrictedAccessForSitesInsights -RACProtectedSites -ReportId <Report GUID> -Action Download`| This command must be run as an administrator. The downloaded report is located on the path where the command was run.| |Percentage of site protected with restricted site access report|`Get-SPORestrictedAccessForSitesInsights -RACProtectedSites -ReportId <Report GUID> -InsightsSummary`|This report shows the percentage of sites that are protected by the policy out of the total number of sites| You can run the following commands to create, fetch, and view report for access |||| |Create access denials report |`Start-SPORestrictedAccessForSitesInsights -ActionsBlockedByPolicy`| Creates a new report for fetching access denial details| |Fetch access denials report status |`Get-SPORestrictedAccessForSitesInsights -ActionsBlockedByPolicy`| Fetches the status of the generated report.|-|Last 100 access denials in the past 28 days report |`Get-SPORestrictedAccessForSitesInsights -ActionsBlockedByPolicy -ReportId <Report ID> -Content AllDenials`| Gets a list of the most recent 100 access denials that occurred in the past 28 days| -|Top 100 users denied access report| `Get-SPORestrictedAccessForSitesInsights -ActionsBlockedByPolicy -ReportId <Report ID> -Content TopUsers`|Gets a list of the top 100 users who received the most access denials| +|Latest access denials in the past 28 days|`Get-SPORestrictedAccessForSitesInsights -ActionsBlockedByPolicy -ReportId <Report ID> -Content AllDenials`| Gets a list of the most recent 100 access denials that occurred in the past 28 days| +|View list of top users who were denied access| `Get-SPORestrictedAccessForSitesInsights -ActionsBlockedByPolicy -ReportId <Report ID> -Content TopUsers`|Gets a list of the top 100 users who received the most access denials| |View list of top sites that received the most access denials|`Get-SPORestrictedAccessForSitesInsights -ActionsBlockedByPolicy -ReportId <Report ID> -Content TopSites`| Gets a list of the top 100 sites that had the most access denials|-|Distribution of access denials across different types of sites report|`Get-SPORestrictedAccessForSitesInsights -ActionsBlockedByPolicy -ReportId <Report ID> -Content SiteDistribution`|This command must be run as an administrator in order to download the report. Shows the distribution of access denials across different types of sites| +|Distribution of access denials across different types of sites|`Get-SPORestrictedAccessForSitesInsights -ActionsBlockedByPolicy -ReportId <Report ID> -Content SiteDistribution`|Shows the distribution of access denials across different types of sites| > [!NOTE]-> To view up to 10,000 denials, you must download the reports. The downloaded reports will be located on the path from where command was run. +> To view up to 10,000 denials, you must download the reports. Run the download command as an administrator and the downloaded reports will be located on the path from where command was run. ## Auditing |
| SharePoint | Site Access Review | https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/public/SharePoint/SharePointOnline/site-access-review.md | Previously updated : 07/17/2024 Last updated : 07/18/2024 Title: "Initiate site access reviews for data access governance reports" To use the site access review feature, you must fulfill the following prerequisi 1. Select a report and choose the sites you want to review. :::image type="content" source="./media/data-access-governance/initiate-site-access-review.png" alt-text="Screenshot that shows Initiate site access review for sites listed within DAG report" lightbox="./media/data-access-governance/initiate-site-access-review.png":::- + 1. Select **Initiate site access review**. 1. Add comments in the provided section to give context to site owners.- + :::image type="content" source="./media/data-access-governance/comments-site-access-review.png" alt-text="Screenshot that shows provide comments for context setting for site owners":::- + 1. Select **Send** to initiate the review request. ### Track initiated site access reviews To see a list of all initiated site access reviews, select the **My review requests** tab from the data access governance landing page. When you initiate a site access review, it remains in a pending state until the site owner completes the review. Once the site owner completes the review, the status and comments are updated with the name of the reviewer and time and date of completion. A review can be marked as failed if site access review couldn't determine a valid email ID for the site owner to deliver the site access review. When you initiate a review, site owners receive an email for each site that requ :::image type="content" source="./media/data-access-governance/email-eeeu-files-folders-lists.png" alt-text="Screenshot that shows Email received by site owners for oversharing via EEEU" lightbox="./media/data-access-governance/email-eeeu-files-folders-lists.png"::: -> [!NOTE] -> In the screenshot, the link says "View shared items" since the review was initiated for a site from "Content shared with 'Everyone except external users'" report. - #### Review 'Everyone except external users' site access review requests (for site owners) Site owners can review and manage access in two main areas: For site owners handling multiple reviews: - The gear icon on the site home page: 1. Select **Site settings**. 1. Select **Site reviews**.- :::image type="content" source="./media/data-access-governance/site-review-from-gear-icon.png" alt-text="Screenshot that shows path to site review page from site home page under gear icon" lightbox="./media/data-access-governance/site-review-from-gear-icon.png":::- 1. View all pending site access reviews. 1. Complete reviews as necessary. |
| SharePoint | Turn External Sharing On Or Off | https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/public/SharePoint/SharePointOnline/turn-external-sharing-on-or-off.md | search.appverid: - SPO160 - MET150 ms.assetid: 6288296a-b6b7-4ea4-b4ed-c297bf833e30-description: "Learn how global and SharePoint administrators can change the organization-level sharing settings for SharePoint and OneDrive in Microsoft 365." +description: "Learn how SharePoint administrators can change the organization-level sharing settings for SharePoint and OneDrive in Microsoft 365." # Manage sharing settings for SharePoint and OneDrive in Microsoft 365 -This article describes how global administrators and SharePoint administrators in Microsoft 365 can change their organization-level sharing settings for SharePoint and OneDrive. (If you want to share a file or folder, read [Share SharePoint files or folders](https://support.office.com/article/1fe37332-0f9a-4719-970e-d2578da4941c) or [Share OneDrive files and folders](https://support.office.com/article/9fcc2f7d-de0c-4cec-93b0-a82024800c07).) +This article describes how SharePoint administrators in Microsoft 365 can change their organization-level sharing settings for SharePoint and OneDrive. (If you want to share a file or folder, read [Share SharePoint files or folders](https://support.office.com/article/1fe37332-0f9a-4719-970e-d2578da4941c) or [Share OneDrive files and folders](https://support.office.com/article/9fcc2f7d-de0c-4cec-93b0-a82024800c07).) For end-to-end guidance around how to configure guest sharing in Microsoft 365, see: - [Set up secure collaboration with Microsoft 365](/microsoft-365/solutions/setup-secure-collaboration-with-teams) |
| SharePoint | User External Sharing Settings | https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/public/SharePoint/SharePointOnline/user-external-sharing-settings.md | After you set the organization-wide sharing settings for Microsoft SharePoint an > [!TIP] > Instead of changing the external sharing setting for an individual user's OneDrive, you might want to block external sharing of sensitive information with [Microsoft Purview data loss prevention](/purview/dlp-learn-about-dlp). -1. Sign in to https://admin.microsoft.com as a Global Administrator. +1. Sign in to https://admin.microsoft.com. 2. In the left pane, select **Users** \> **Active users**. |