| Service | Microsoft Docs article | Related commit history on GitHub | Change details |
|---|---|---|---|
| SharePoint | Audience Profile | https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/public/SharePoint/SharePointOnline/audience-profile.md | Understanding the size of your audience will help you narrow down what Microsoft | :- | :- |:- | :- | | Specific teams, roles, regions, departments, and projects | 300 to 20,000 | Send an email <br> Publish SharePoint news <br> Post in a Teams channel <br> Schedule a Teams meeting <br> Post in a Yammer community <br> Host a Teams live event <br> Host a Yammer live event| | Entire departments or regions |5,000 to 20,000 | *All of the above, in addition to:* <br><br> Stream channel or live event in Stream |-| **All employees** | Up to 25,000 | *All of the above* | +| **All employees** | Up to 25,000 | *All of the above, in addition to:* <br><br> Use Viva Connections to bring news, events, and tools into one place | | | 25,000 to 100,000 | Microsoft 365 live events* <br> Publish SharePoint news <br> Send an email <br> *Live events with up to 100,000 attendees can be planned through the [Microsoft 365 live events assistance program](https://resources.techcommunity.microsoft.com/live-events/assistance/) | Learn more about how to [manage Microsoft 365 Groups](/admin/create-groups/offic For communication that takes place in SharePoint, youΓÇÖll have access to a feature called [audience targeting](https://support.microsoft.com/office/target-content-to-a-specific-audience-on-a-sharepoint-site-68113d1b-be99-4d4c-a61c-73b087f48a81). Audience targeting helps the most relevant content get to the right audiences. By enabling audience targeting, specific content will be prioritized to specific audiences using Microsoft 365 Groups through SharePoint web parts, page libraries, and navigational links. <br> -  +  [Audience targeting](https://support.microsoft.com/office/target-content-to-a-specific-audience-on-a-sharepoint-site-68113d1b-be99-4d4c-a61c-73b087f48a81) can be applied to many components in SharePoint and can be especially helpful: <br> |
| SharePoint | Build Learning And Training Experiences For Employees | https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/public/SharePoint/SharePointOnline/build-learning-and-training-experiences-for-employees.md | localization_priority: Priority - Strat_SP_modern - M365-collaboration-- m365solution-spcomms+- m365solution-corpcomms - m365solution-scenario search.appverid: - SPO160 description: "Learn how to build a learning and training experience for employee Learn how to build a training and learning experience that will keep employees and team members up to date with important skills and proficiencies required for professional success. -Organizations can provide an end-to-end training and learning experience that provides the tools needed to ensure all employees have access to developmental material needed for the highest level of proficiency in any field. --This article will show you how to create a training solution, starting with planning your experience, building your experience, then launching an end-to-solution that includes a durable training site, online learning, virtual training events, promotion, and tracking insights and feedback to improve your experience overtime. +This article will show you how to create a training solution that includes a durable training site, online learning, virtual training events, promotion, and tracking insights and feedback to improve your experience overtime. **Create a learning and training experience by:** - Taking inventory of all organizational needs, learning objectives and goals, and identifying important timelines- - Choosing the best tools that fit your organization's learning and training goals and objectives- - Keeping employees up to date about important learning and training due dates and opportunities- - Launching an accessible and scalable experience by ensuring employees know how to access modules, courses, and resources and asking for feedback to make improvements along the way -Get started planning, building, and launching a training and learning experience with Microsoft 365 tools. + ## Overview of creating a training and learning experience for employees |Plan|Build|Launch|-|||| -|||| -|- Understand your organizational needs <br> - List all learning objectives <br> - Categorize by department, areas of expertise, and skill levels <br> - Identify timelines <br> - Define goals and outcomes|- Choose the best tools for your training and learning experience <br> - Make sure all tools and experiences are accessible by all employees <br> - Create a place where employees with similar learning objectives can connect|- Set realistic timelines and dates for completion <br> - Notify employees of upcoming training and learning opportunities and initiatives <br> - Gather insights from each platform used to measure overall effectiveness of training and learning experience| +|::|::|::| +|||| +|- Understand your organizational needs <br> - List all learning objectives <br> - Personalize the experience based on role and career stage <br> - Identify timelines <br> - Define goals and outcomes|- Choose the best tools for your training and learning experience <br> - Ensure tools and resources can be accessed by everyone <br> - Create a place where employees with similar learning objectives can connect|- Set realistic deadlines <br> - Notify employees of upcoming training and learning opportunities and initiatives <br> - Gather insights from each platform used to measure overall effectiveness of training and learning experience| ## Plan a training and learning experience + **Planning considerations:** - For some professions and disciplines, federal or state mandates may be in place requiring specific learning and training. Be sure to keep up with these dates to inform your organization's practice. Get started planning, building, and launching a training and learning experience - Depending on the organization, employees may be working across multiple regions and time zones. For live learning events, choose times that accommodate most employees. ++|||| +|::|::|::|::| |Step 1: Understand your organizational needs|Step 2: List and categorize all learning objectives|Step 3: Define goals and outcomes|Step 4: Review Microsoft 365 Learning and Training tools|-|:|:|:|:| -|||| ### Step 1: Understand your organizational needs Every organization has its own variation of technical and soft skills that need ### Step 4: Review Microsoft 365 Learning and Training tools -- **Use Viva Learning to curate learning experiences.** Use Viva Learning to curate learning modules for each employee that helps orient them on organizational needs, team needs, and the tools that they will be working with daily.+- **Use Viva Learning to curate learning experiences.** Use [Viva Learning to curate learning modules](/viva/learning) for each employee that helps orient them on organizational needs, team needs, and the tools that they will be working with daily. - **Create a learning and development landing page using SharePoint.** Create a SharePoint communication site using the [Learning Central SharePoint Communication site template](https://support.microsoft.com/office/use-the-sharepoint-learning-central-site-template-8a38c30a-746c-4081-8781-3679d6a3c0f6). Use the site to direct employees to events, news, and information about required learning and extra-curricular resources. Build out the learning and training experience one platform at a time. The tools ## Review learning and training tools -### Use Viva Learning (Preview) to curate learning experiences -- +### Use Viva Learning to curate learning experiences -Viva Learning (Preview) is an application for Microsoft Teams that allows users to discover, recommend, and access learning modules from different platforms to help users gain knowledge in any specific focus area. Viva Learning (Preview) pulls content from LinkedIn Learning, Microsoft Learn, Microsoft 365 Training, and other partners. Use Viva Learning to curate learning modules for each employee that helps orient them on organizational needs, team needs, and the tools that they will be working with daily. + -In Viva Learning (Preview), managers of an organization or team can assign learning and track the learning progress of each module. The Viva Learning (Preview) home view aggregates a variety of information, including assigned content from learning management systems, recommended learnings, trending content, and learning provider content libraries. +[Viva Learning is an application for Microsoft Teams.](/viva/learning/overview-viva-learning) that allows users to discover, recommend, and access learning modules from different platforms to help users gain knowledge in any specific focus area. Viva Learning pulls content from LinkedIn Learning, Microsoft Learn, Microsoft 365 Training, and other partners. Use Viva Learning to curate learning modules for each employee that helps orient them on organizational needs, team needs, and the tools that they will be working with daily. -Learn more about [Viva Learning (Preview)](https://www.microsoft.com/en-us/microsoft-viva/learning/?ef_id=21e9ec552f93177bad868d00eec92fd8:G:s&OCID=AID2200888_SEM_21e9ec552f93177bad868d00eec92fd8:G:s&msclkid=21e9ec552f93177bad868d00eec92fd8) +In Viva Learning, managers of an organization or team can assign learning and track the learning progress of each module. The Viva Learning home view aggregates a variety of information, including assigned content from learning management systems, recommended learnings, trending content, and learning provider content libraries. Learn more about [Viva Learning](https://www.microsoft.com/en-us/microsoft-viva/learning/?ef_id=21e9ec552f93177bad868d00eec92fd8:G:s&OCID=AID2200888_SEM_21e9ec552f93177bad868d00eec92fd8:G:s&msclkid=21e9ec552f93177bad868d00eec92fd8) ### Create a learning and development landing page using SharePoint - + Create an internal communication site that acts as a home for the learning and training experience. This site should lay out resources, deliverables, and learning objectives in and organized way. This site should also contain the most up-to-date information to ensure the employee has everything needed to be successful. Try organizing action items on this site in a way that signals priority. List the things that need to be finished first at the top. This will help employees organize their learning and training to the best of their ability. -Microsoft offers a new customizable [Learning Central SharePoint communication site template](https://support.microsoft.com/office/use-the-sharepoint-learning-central-site-template-8a38c30a-746c-4081-8781-3679d6a3c0f6) that can help get you started. --Get started with [SharePoint site templates](https://support.microsoft.com/office/apply-and-customize-sharepoint-site-templates-39382463-0e45-4d1b-be27-0e96aeec8398#ID0EDBH=Communication_site_templates). +Microsoft offers a new customizable [Learning Central SharePoint communication site template](https://support.microsoft.com/office/use-the-sharepoint-learning-central-site-template-8a38c30a-746c-4081-8781-3679d6a3c0f6) that can help get you started. Get started with [SharePoint site templates](https://support.microsoft.com/office/apply-and-customize-sharepoint-site-templates-39382463-0e45-4d1b-be27-0e96aeec8398#ID0EDBH=Communication_site_templates). ### Use Teams to hold live learning events - + Many learning experiences require hands-on training. Some experiences are better held in live environments where employees can ask questions and get guidance in real time. With the emergence of virtual work, having face time with other people in the organization is still important in making sure employees can communicate with learning instructors and other peers and ask top-of-mind questions. Use Microsoft Teams to administer live learning and training experiences. Make this live event fun and engaging by giving employees an opportunity to communicate with each other in the Teams chat box or allow employees to ask questions on camera or through the moderated Q&A in Teams live events. -Record each session so employees can review the learning material later, or so future employees can experience the session as well. Make this recording available through the SharePoint Learning and Training site or through the Viva Learning platform. --Learn more about [Teams live events](/microsoftteams/teams-live-events/what-are-teams-live-events). +Record each session so employees can review the learning material later, or so future employees can experience the session as well. Make this recording available through the SharePoint Learning and Training site or through the Viva Learning platform. Learn more about [Teams live events.](/microsoftteams/teams-live-events/what-are-teams-live-events). ### Provide an opportunity for employees to learn from each other in communities on Yammer - + Give employees that have similar learning objectives the opportunity to connect with each other and build a supportive virtual community in Yammer. Yammer is a platform that connects leaders, communicators, and employees to build communities, share knowledge, and engage across the organization. Yammer allows you to set up a community specifically for employees within the same or similar disciplines. -Naturally, employees come across information at different times in their learning and training process. Creating a space where new employees can build a community for themselves gives them the opportunity to share information as they come across it. In this virtual space, new employees can share resources, share ideas, and get to know each other. It also helps them build internal bonds that can last over the course of their career. --Learn more about building communities in [Yammer](/yammer/get-started-with-yammer/newyammer-faq). +Naturally, employees come across information at different times in their learning and training process. Creating a space where new employees can build a community for themselves gives them the opportunity to share information as they come across it. In this virtual space, new employees can share resources, share ideas, and get to know each other. It also helps them build internal bonds that can last over the course of their career. Learn more about building communities in [Yammer](/yammer/get-started-with-yammer/newyammer-faq). ### Make sure all tools and experiences are accessible -Ensure each learning and training experience is accessible by [incorporating best practices across all selected Microsoft 365 tools](https://www.microsoft.com/microsoft-365/business/accessibility-tools). Make sure everything in your learning and training experience is visible and labeled properly. Make proper use of alternative text for images and graphics. Incorporate [transcripts](https://support.microsoft.com/office/view-live-transcription-in-a-teams-meeting-dc1a8f23-2e20-4684-885e-2152e06a4a8b) in videos and training material. +Ensure each learning and training experience is accessible by [incorporating accessibility best practices across all relevant Microsoft 365 tools](https://www.microsoft.com/microsoft-365/business/accessibility-tools). Make sure everything in your learning and training experience is visible and labeled properly. Use alternative text for images and graphics. Incorporate [transcripts](https://support.microsoft.com/office/view-live-transcription-in-a-teams-meeting-dc1a8f23-2e20-4684-885e-2152e06a4a8b) in videos and training material. Share this experience with the right people. Make sure employees know how to access all the tools needed in the learning experience. Use all sharing options including email, Teams messages, Yammer posts, SharePoint web parts, Viva Learning, and [Viva Connections](/sharepoint/viva-connections-overview) to build awareness and increase accessibility. Ensure every employee and instructor has access to all tools and resources. Consider the unique needs of everyone involved in making sure the learning and training experience is successful. Stay informed about the specific time zones of every stakeholder to make sure all timelines and deliverables are feasible for everyone involved. -Lastly, make the starting point and finish line clear. Review your experience to ensure employees know exactly where to start and when the experience has been completed successfully. This can be done within the experience, or by planning to generate an email through [Outlook](https://support.microsoft.com/outlook) that lets them know when they have finished each learning objective and if anything else is required of them. +Lastly, make the starting point and ending point for each training opportunity. Review your experience to ensure employees know exactly where to start and when the experience has been completed successfully. This can be done within the experience, or by planning to generate an email through [Outlook](https://support.microsoft.com/outlook) that lets them know when they have finished each learning objective and if anything else is required of them. ## Launch a training and learning experience Build awareness of upcoming training by sending an email in Outlook or by adding Gather insights from each platform along the way. Use these insights to inform managers, team leads, and other stakeholders. Look for insights such as live event attendance, audience reach, site traffic, module completion, and more. -Maintain your experience by updating things frequently, providing the most up-to-date and relevant information across all platforms. Learn more about [maintaining your SharePoint communication sites](https://support.microsoft.com/office/manage-your-sharepoint-communication-site-21761aac-f7f7-4499-b0ca-cf283477c32f) and keeping [news posts updated](https://support.microsoft.com/office/create-and-share-news-on-your-sharepoint-sites-495f8f1a-3bef-4045-b33a-55e5abe7aed7). +Maintain your experience by updating things frequently, providing the most up-to-date and relevant information across all platforms. Learn more about [maintaining your SharePoint communication sites](https://support.microsoft.com/office/manage-your-sharepoint-communication-site-21761aac-f7f7-4499-b0ca-cf283477c32f) and keeping [SharePoint news posts updated](https://support.microsoft.com/office/create-and-share-news-on-your-sharepoint-sites-495f8f1a-3bef-4045-b33a-55e5abe7aed7). Ask for feedback on the learning and training experience often using [Microsoft Forms](https://support.microsoft.com/forms). Use this feedback to determine what needs to be improved or altered for the next learning and training experience.+++## More Resources ++[Corporate communications overview](corporate-communications-overview.md) ++[Overview of Viva Learning](/viva/learning/overview-viva-learning) ++[Use the SharePoint Learning central site template](https://support.microsoft.com/office/use-the-sharepoint-learning-central-site-template-8a38c30a-746c-4081-8781-3679d6a3c0f6) |
| SharePoint | Choose Communication Method | https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/public/SharePoint/SharePointOnline/choose-communication-method.md | Now that you understand the communication tools available and how to determine y | Icon | Scenario | Goal | Requirements | Optional apps and tools | | ::|:- |:-|:-|:-|-|  |Microsoft Teams, SharePoint, SharePoint home site, Global navigation enabled |Yammer | -| |SharePoint |Microsoft Teams, Yammer, Stream | -| |Microsoft Teams and/or Yammer |SharePoint, Stream | -|  |SharePoint | Microsoft Teams, Yammer, Outlook | -|  |SharePoint, Yammer and/or Microsoft Teams | Microsoft Teams, Yammer, Outlook, Stream | -|  |SharePoint, Yammer and/or Microsoft Teams |Outlook, Stream | -|  |SharePoint, Viva Learning, and Teams |Outlook, Yammer | +|  |Microsoft Teams, SharePoint, SharePoint home site, Global navigation enabled, Viva Connections |Yammer, Viva Learning, Viva Insights, Viva Topics | +| |SharePoint |Microsoft Teams, Yammer, Stream | +| |Microsoft Teams and/or Yammer |SharePoint, Stream | +|  |SharePoint | Microsoft Teams, Yammer, Outlook | +|  |SharePoint, Yammer and/or Microsoft Teams | Microsoft Teams, Yammer, Outlook, Stream | +|  |SharePoint, Yammer and/or Microsoft Teams |Outlook, Stream | +|  |SharePoint, Viva Learning, and Teams |Outlook, Yammer | ## Get started planning for your scenario Many communication solutions will follow a similar path to get started ΓÇô plan, build, and launch. Follow best practices and considerations to ensure your communication solution meets your organizationΓÇÖs goals. |
| SharePoint | Corporate Communications Overview | https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/public/SharePoint/SharePointOnline/corporate-communications-overview.md | Learn how to plan your communication strategy by reviewing common communication This poster illustrates how Contoso keeps employees informed and engaged across popular communication scenarios. Contoso uses a variety of M365 apps, including a new offering, Viva Connections. - +[ ](media/corporate-communication-relecloud.png#lightbox) + [Download the PDF version of this poster](https://download.microsoft.com/download/0/3/4/034fbee5-ecf4-4559-86d3-815e898f21ea/contoso-corporate-communication-poster.pdf) or [download this poster as a Visio file](https://download.microsoft.com/download/0/3/4/034fbee5-ecf4-4559-86d3-815e898f21ea/contoso-corporate-communication-poster.vsdx) to make custom edits for your organization. <br> This poster illustrates how Contoso keeps employees informed and engaged across ### End-user guidance and support-Give end users a head start by helping them use and engage using popular M365 communication apps that may be a part of your solution. Consider using existing training playlists in [Microsoft 365 Learning Pathways](/office365/customlearning/) to help end users learn more about M365 apps like Teams and SharePoint. Or, help train people at your organization who will be managing corporate communications using [Microsoft Learn training modules](/learn/). +Give end users a head start by helping them use and engage using popular M365 communication apps that may be a part of your solution. Consider using existing training playlists in [Microsoft 365 Learning Pathways](/office365/customlearning) to help end users learn more about M365 apps like Teams and SharePoint. Or, help train people at your organization who will be managing corporate communications using [Microsoft Learn training modules](/learn). | Logo | Communication app | Guidance | | :: | :-- | :-- |-| | **Teams** | [Learn more about teams and channels](https://support.microsoft.com/office/first-things-to-know-about-teams-and-channels-5e4fd702-85f5-48d7-ae14-98821a1f90d3) <br> [Tips for meetings in Teams](https://support.microsoft.com/office/tips-for-teams-meetings-23dd847d-52a6-4325-b0dd-9d8f2b29af50) <br> [Share content in Teams meetings](https://support.microsoft.com/office/share-content-in-a-meeting-in-teams-fcc2bf59-aecd-4481-8f99-ce55dd836ce8) <br> [Use @mention's to get someone's attention](https://support.microsoft.com/office/use-mentions-to-get-someone-s-attention-in-teams-eb4f059d-320e-454e-b111-03361d4d6855)| +| | **Teams** | [Learn more about teams and channels](https://support.microsoft.com/office/first-things-to-know-about-teams-and-channels-5e4fd702-85f5-48d7-ae14-98821a1f90d3) <br> [Tips for meetings in Teams](https://support.microsoft.com/office/tips-for-teams-meetings-23dd847d-52a6-4325-b0dd-9d8f2b29af50) <br> [Share content in Teams meetings](https://support.microsoft.com/office/share-content-in-a-meeting-in-teams-fcc2bf59-aecd-4481-8f99-ce55dd836ce8) <br> [Use @mention's to get someone's attention](https://support.microsoft.com/office/use-mentions-to-get-someone-s-attention-in-teams-eb4f059d-320e-454e-b111-03361d4d6855)| | | **Teams live events** | [Attend a live event in Teams](https://support.microsoft.com/office/attend-a-live-event-in-teams-a1c7b989-ebb1-4479-b750-c86c9bc98d84) <br> [Participate in a live event Q&A](https://support.microsoft.com/en-us/office/participate-in-a-q-a-in-a-live-event-in-teams-01d57b8c-23b9-4cff-adc0-4e57618b59b4) <br> [Use live captions in a live event](https://support.microsoft.com/office/use-live-captions-in-a-live-event-1d6778d4-6c65-4189-ab13-e2d77beb9e2a) |-| | **SharePoint** | [Get started with SharePoint](https://support.microsoft.com/office/get-started-with-sharepoint-909ec2f0-05c8-4e92-8ad3-3f8b0b6cf261) <br> [Upload, view, and share files](https://support.microsoft.com/office/upload-view-and-remove-project-files-or-documents-bf64f2b5-c32c-4ee9-9c1c-452f22ef832f) | -| | **Yammer** | [Introduction to Yammer](https://support.microsoft.com/office/welcome-to-new-yammer-8c749c30-2d17-4153-a3cc-37a70f254681) <br> [Join a Yammer community](https://support.microsoft.com/office/join-and-create-a-community-in-yammer-56aaf591-1fbc-4160-ba26-0c4723c23fd6) <br> [Use reactions in Yammer](https://support.microsoft.com/office/use-reactions-in-new-yammer-02b05cf1-e920-4891-a5a4-0f181948adad) <br> [Use topics and hashtags in Yammer](https://support.microsoft.com/office/use-topics-and-hashtags-in-yammer-98c0a0bb-aad0-45d3-88f1-4f6d12bb1772) <br> [Use Q&A in a Yammer community](https://support.microsoft.com/office/use-questions-and-answers-in-a-yammer-community-a4f1b722-d1bf-42be-a592-7288c7c0b895) <br> [Pin, report, and close conversations](https://support.microsoft.com/office/pin-close-and-report-conversations-in-yammer-62a5fbc2-ff1b-4418-9334-d2b4b17062cb) | +| | **SharePoint** | [Get started with SharePoint](https://support.microsoft.com/office/get-started-with-sharepoint-909ec2f0-05c8-4e92-8ad3-3f8b0b6cf261) <br> [Upload, view, and share files](https://support.microsoft.com/office/upload-view-and-remove-project-files-or-documents-bf64f2b5-c32c-4ee9-9c1c-452f22ef832f) | +| | **Yammer** | [Introduction to Yammer](https://support.microsoft.com/office/welcome-to-new-yammer-8c749c30-2d17-4153-a3cc-37a70f254681) <br> [Join a Yammer community](https://support.microsoft.com/office/join-and-create-a-community-in-yammer-56aaf591-1fbc-4160-ba26-0c4723c23fd6) <br> [Use reactions in Yammer](https://support.microsoft.com/office/use-reactions-in-new-yammer-02b05cf1-e920-4891-a5a4-0f181948adad) <br> [Use topics and hashtags in Yammer](https://support.microsoft.com/office/use-topics-and-hashtags-in-yammer-98c0a0bb-aad0-45d3-88f1-4f6d12bb1772) <br> [Use Q&A in a Yammer community](https://support.microsoft.com/office/use-questions-and-answers-in-a-yammer-community-a4f1b722-d1bf-42be-a592-7288c7c0b895) <br> [Pin, report, and close conversations](https://support.microsoft.com/office/pin-close-and-report-conversations-in-yammer-62a5fbc2-ff1b-4418-9334-d2b4b17062cb) | | | **Yammer live events** | [Attend a live event in Yammer](https://support.microsoft.com/office/attend-a-live-event-in-new-yammer-41f1afe3-2a8e-4998-a25b-843d96791b10) | -| | **Outlook** | [Set up email on a mobile device](https://support.microsoft.com/office/set-up-office-apps-and-email-on-a-mobile-device-7dabb6cb-0046-40b6-81fe-767e0b1f014f) <br> [Use @mention's to get someone's attention](https://support.microsoft.com/office/use-mentions-to-get-someone-s-attention-90701709-5dc1-41c7-aa48-b01d4a46e8c7) | -| |**Stream** | [Introduction to Microsoft Stream](https://support.microsoft.com/office/what-is-microsoft-stream-025ee4bc-e519-45ca-a157-05bc5bad616c) <br> [Follow channels in Stream](https://support.microsoft.com/office/follow-channels-efe86a71-dbbe-47c9-8517-56470eabd5c5) | +| | **Outlook** | [Set up email on a mobile device](https://support.microsoft.com/office/set-up-office-apps-and-email-on-a-mobile-device-7dabb6cb-0046-40b6-81fe-767e0b1f014f) <br> [Use @mention's to get someone's attention](https://support.microsoft.com/office/use-mentions-to-get-someone-s-attention-90701709-5dc1-41c7-aa48-b01d4a46e8c7) | +| |**Stream** | [Introduction to Microsoft Stream](https://support.microsoft.com/office/what-is-microsoft-stream-025ee4bc-e519-45ca-a157-05bc5bad616c) <br> [Follow channels in Stream](https://support.microsoft.com/office/follow-channels-efe86a71-dbbe-47c9-8517-56470eabd5c5) | +| |**Viva** | [Introduction to Microsoft Viva](https://support.microsoft.com/topic/introducing-microsoft-viva-3c1012cb-6c85-4d49-bd7f-b18a6e7873e0) <br> [Get started with Viva Connections](https://support.microsoft.com/office/viva-connections-on-your-desktop-3da30f39-684a-4bde-bb81-2e1407d59b52) | Give end users a head start by helping them use and engage using popular M365 co | Files and content management in OneDrive | Access files from any device, at any time. Engage with intelligent video and create visually striking content in minutes. | M365 E5 <br> M365 E3 | | Live events in Yammer |Product and host a live event for people inside your organization. Keep the conversation going with live and moderated Q&A. | M365 E5 <br> M365 E3 | | Live events in Microsoft Teams | Host and record public or private live events. Decide how you want event attendees to participate. | M365 E5 <br> M365 E3 |-| Viva Connections | Microsoft Viva Connections is your gateway to a modern engagement experience designed to keep everyone engaged and informed. | M365 E5 <br> M365 E3 | +| Microsoft Viva | Bring together organizational news, tools, knowledge, learning, and insights with a full employee experience suite. | [Learn more](https://www.microsoft.com/microsoft-viva/pricing) | <br> |
| SharePoint | Distribute Corporate News To Your Organization | https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/public/SharePoint/SharePointOnline/distribute-corporate-news-to-your-organization.md | description: "Learn how to distribute news within your organization." # Distribute corporate news to your organization -When you have organization-level announcements, CEO messages, philanthropic highlights, quarterly growth reports, or any other important stories that you want to share with your entire organization, you can create an organization news site where ΓÇ£officialΓÇ¥ or authoritative news can be posted and then distributed to your organization. News can be distributed on the SharePoint start page, on your home site, or on any page of a site where you want the news to be displayed. ItΓÇÖs also tightly integrated into Viva Connections for Teams Desktop and in the Viva Connections Feed where people can engage with corporate news wherever they are. +When you have organization-level announcements, CEO messages, philanthropic highlights, quarterly growth reports, or any other important stories that you want to share with your entire organization, you can create an organization news site where ΓÇ£officialΓÇ¥ or authoritative news can be posted and then distributed to your organization. -When news is distributed from an organization news site, it gets special visual treatment (see the **"NEWS @ CONTOSO"** color block below). +News can be distributed on the SharePoint start page, on your home site, or on any page of a site where you want the news to be displayed. ItΓÇÖs also tightly integrated into Viva Connections for Teams Desktop and in the Viva Connections Feed where people can engage with corporate news wherever they are. ++ - +When news is distributed from an organization news site, it gets special visual treatment (see the **"NEWS @ CONTOSO"** color block below). ## Places news is distributed -News is distributed across SharePoint, Teams, and through Viva Connections. +News is distributed across SharePoint, Microsoft Teams, and [Viva Connections](/viva/connections/viva-connections-overview). - + | Location |Details | ||| News is distributed across SharePoint, Teams, and through Viva Connections. |**Viva Connections Dashboard** | Add one or more cards that highlight news from the organization or different departments. Decide your audiences and where and when you want to share the news. |**Email in Outlook** | News digest automatically sent with your branding. | ->[!NOTE] -> Viva Connections is in Public preview and will become more widely available to customers this Fall. [Viva Connections](viva-connections-overview.md) is one of four [Microsoft Viva](https://www.microsoft.com/microsoft-viva) modules. -- ## Steps to distribute organization news - + **To distribute news across your organization, follow these steps:** News is distributed across SharePoint, Teams, and through Viva Connections. 1. [Add the news web part on your home site or other sites where you want your news to appear](#use-the-news-web-part-to-distribute-news-on-the-sites-you-want), and set options for your news posts, like ordering, audience targeting, and more. 1. [Boost news for greater discoverability](#boost-news-for-greater-discoverability). 1. [Send news in email](#send-news-in-email).-1. [Use Viva Connections to spread news in Teams](#use-viva-connections-for-teams-desktop-to-display-news-in-teams): If youΓÇÖre using Viva Connections for Teams Desktop, news that you add to your home site will be available in Teams. -1. [Spread news on the Viva Connections mobile app](#display-news-in-the-viva-connections-teams-mobile-app): Add one or more cards to your dashboard that opens a news story. Additionally, if you have the Feed enabled for your app, news will automatically display there, based on relevance to each user. +1. [Display SharePoint news in Teams using Viva Connections](#display-sharepoint-news-in-teams-using-viva-connections): If youΓÇÖre using Viva Connections for Teams Desktop, news that you add to your home site will be available in Teams. +1. [Create a personalized news stream on in the Teams mobile app](#create-a-personalized-news-stream-on-in-the-teams-mobile-app): Add one or more cards to your dashboard that opens a news story. Additionally, if you have the Feed enabled for your app, news will automatically display there, based on relevance to each user. ## Decide your audience To enable and specify the site for organization news, a SharePoint administrator For more information see [Create an organization news site](/sharepoint/organization-news-site). ++ ## Create news posts on sites - + Create news posts on your organization news site. Anyone with permission to create pages on the site can author news posts. A news post is actually a SharePoint modern page with special properties that allow the post to be distributed as news. To learn how to create a news post, see [Create and share news on your SharePoin To learn how to turn a page into a news post, see [Change a SharePoint modern page into a news post or create a modern page from a news post](https://support.microsoft.com/office/change-a-sharepoint-modern-page-into-a-news-post-or-create-a-modern-page-from-a-news-post-746884bc-33b4-4132-a3c1-9bf67af6eb7e). ++ ## Use the news web part to distribute news on the sites you want - + SharePoint news will automatically show on SharePoint Start page, and in the Viva Connections feed. If you want news to show on the page of a specific site (like on a home site), add the news web part to that page. With the news web part, you choose your organization site as the source of your To learn how to use the news web part on a SharePoint page, see [Use the News web part on a SharePoint page](https://support.microsoft.com/office/use-the-news-web-part-on-a-sharepoint-page-c2dcee50-f5d7-434b-8cb9-a7feefd9f165). ++ ## Boost news for greater discoverability - + Boost important news and announcements from your organization to prioritize their visibility and to increase readership. Boosted news posts display with a lightning bolt icon. You can order your boosted news to determine which shows first, and you can set an expiration date for the boosting of individual posts. Boost important news and announcements from your organization to prioritize thei To learn more boosting news, see [Boost news from organization news sites](https://support.microsoft.com/office/boost-news-from-organization-news-sites-46ad8dc5-8f3b-4d81-853d-8bbbdd0f9c83). ++ ## Send news in email - + Many organizations send "newsletters" in email. With auto-news digest, emails are sent automatically to users with stories that are relevant to them that they may not have viewed yet. You can customize these emails with your own branding. -To learn more about the automatic news digest feature, see [Automatically sending news post digests with branding](https://support.microsoft.com/office/automatically-sending-news-post-digests-with-branding-b930b579-0de5-4c67-86f0-de64b87c45e3). +- To learn more about the automatic news digest feature, see [Automatically sending news post digests with branding](https://support.microsoft.com/office/automatically-sending-news-post-digests-with-branding-b930b579-0de5-4c67-86f0-de64b87c45e3). +- You can also manually curate a news digest and send it when you want. To learn how, see [Create and send a news digest](https://support.microsoft.com/en-us/office/create-and-send-a-news-digest-42efc3c6-605f-4a9a-85d5-1f9ff46019bf?ui=en-US&rs=en-US&ad=US). +- To learn about email notification settings, see [SharePoint email notifications](https://support.microsoft.com/office/sharepoint-email-notifications-5bd63d8a-d43e-48cc-82b3-03a7687d5dc4). ++## Display SharePoint news in Teams using Viva Connections ++[Viva Connections](/viva/connections/viva-connections-overview) is an employee experience app in Microsoft Teams. Use Viva Connections to engage and empower frontline workers and information workers across your organization. Viva Connections integrates Microsoft 365 apps and tools to create experiences that meet users where they are, keeps them updated on news and announcements, and provides access to resources from a desktop or mobile device. -You can also manually curate a news digest and send it when you want. To learn how, see [Create and send a news digest](https://support.microsoft.com/en-us/office/create-and-send-a-news-digest-42efc3c6-605f-4a9a-85d5-1f9ff46019bf?ui=en-US&rs=en-US&ad=US). + -To learn about email notification settings, see [SharePoint email notifications](https://support.microsoft.com/office/sharepoint-email-notifications-5bd63d8a-d43e-48cc-82b3-03a7687d5dc4). +When you use Viva Connections for Teams Desktop, your home site in Teams displays news just like it does when viewed in SharePoint. To learn about adding Viva Connections, see [Add Viva Connections for Microsoft Teams desktop](viva-connections-overview.md). -## Use Viva Connections for Teams Desktop to display news in Teams +## Create a personalized news stream on in the Teams mobile app - +[Viva Connections](/viva/connections/viva-connections-overview) is a customizable app in Microsoft Teams that gives everyone a personalized destination to discover relevant news, conversations, and the tools they need to succeed. In the Viva Connections app, users will see a [personalized Feed](/viva/connections/faqs-viva-connections-feed) with relevant information from across their organization. -When you use Viva Connections for Teams Desktop, your home site in Teams displays news just like it does when viewed in SharePoint. Coming in fall 2021, you'll be able to use the Viva Connections Feed web part in a Viva Connections Dashboard which will show news post within the feed. The Feed web part can be added to any SharePoint page. + -To learn about adding Viva Connections, see [Add Viva Connections for Microsoft Teams desktop](viva-connections-overview.md). +The Feed automatically balances fresh and engaging content with corporate communications to keep users interested, while also ensuring that they see the most important messages. The Feed can also be incorporated into the home site to create a desktop view by using the [Feed web part](/viva/connections/use-feed-web-part-for-viva-connections). ++**Ways to influence the order of content in the Feed:** ++1. **Promote important and ΓÇÿofficialΓÇÖ communications** - [Use News boost](https://support.microsoft.com/office/boost-sharepoint-news-from-organization-news-sites-46ad8dc5-8f3b-4d81-853d-8bbbdd0f9c83) to raise the visibility of crucial news posts. +2. **Highlight Yammer community discussions** - Feature posts in public [Yammer communities](https://support.microsoft.com/office/join-and-create-a-community-in-yammer-56aaf591-1fbc-4160-ba26-0c4723c23fd6) that youΓÇÖd like seen by the entire organization. +3. **Publish from official news sources** - Official news sources are news posts published from SharePoint sites that are [official news sites]/sharepoint/organization-news-site). News from these types of sites will be prioritized in the Feed. +4. **Use Video news links in SharePoint** - Videos are an engaging way to reach users in your organization. Official organizational news sites have the option to post a [Video news post](/viva/connections/video-news-links) that will take priority over other content in the Feed. -## Display news in the Viva Connections Teams mobile app - -Arriving in fall 2021 is the Viva Connections mobile app. In this app, users will see a Feed that is personalized with relevant content for them, including news. The Feed automatically balances fresh and engaging content with corporate communications to keep users interested, while also ensuring that they see the most important messages. The Feed requires usage of modern SharePoint, and either SharePoint news or a Yammer community or, for the best experience, both. -You can also add one or more cards to your dashboard that opens a news story. ### More Resources -[Learn how to plan for your communication scenario](plan-communication-strategy.md) +[Learn how to plan for your communication scenario](plan-communication-strategy.md) ++[Create an official organizational news site in SharePoint](/sharepoint/organization-news-site) ++[Overview of Viva Connections](/viva/connections/viva-connections-overview) |
| SharePoint | Hold Town Hall Using Yammer | https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/public/SharePoint/SharePointOnline/hold-town-hall-using-yammer.md | Get started preparing and implementing a town hall that is on demand, secure, ac - Sharing information in a meaningful and engaging format - Building trust and connections across an organization - Broadcasting to large groups of people at one time-- Expanding community and employee engagement through shared experiences - Keeping the conversation going in channels related to the town hall - Using live event analytics to understand event reach and engagement-- Connecting employees and teams through hybrid work+- Connecting teams in hybrid work environments - + -|Plan|Promote|Produce|Host -|:|:|:|:| -||||| -|- Define audience profile and scope audience size <br> - Align with stakeholders and define messaging <br> - Define and speaking order <br> - Consider multi-geo and multi-lingual options <br> - Review Microsoft 365 tools to help produce and host the live event <br> - Plan and organize pre- and post-event communication and promotion strategies|- Identify channels where the town hall can be promoted <br> - Consider where an event recording can be stored and can be accessed across the organization|- Identify and assign the roles and tasks <br> - Review the set-up checklist <br> - Prepare to moderate live Q&A <br> - View attendee insights <br> - Measure engagement|- Share the recording to communication channels (Yammer homepage, Outlook, Teams, Viva Connections Feed, and Feed web part in SharePoint) <br> - Make the recording sharable for employees <br> - View Attendee insights <br> - Measure engagement| +|Phase | Tasks | +| :-: |:-| +| **Plan** | - Define audience profile and scope audience size <br> - Align with stakeholders and define messaging <br> - Consider multi-geo and multi-lingual options <br> - Review Microsoft 365 tools to help produce and host the live event <br> - Plan and organize pre and post-event communication and promotion strategies | +| **Promote** | - Identify channels where the town hall can be promoted <br> - Use multiple channels to reach different audiences <br> - Consider where the event recording will be stored and so it can be accessed by everyone | +| **Produce** | - Identify and assign roles and tasks <br> - Review the set-up checklist <br> - Prepare to moderate live questions and answers <br>| +| **Host** | - Host the live event and manage engagement in the Yammer feed <br> - Make the recording sharable for employees | +| **Share** | - Share the recording to communication channels (Yammer, Outlook, Teams, and SharePoint news) <br> - View Attendee insights to measure engagement | -## Plan a town hall +## Plan the town hall message and content Since town halls reach broad and diverse audiences, you'll want to consider the needs and preferences of your audience and make sure content can be accessed before, during, and after the event. - + **Planning considerations:** Since town halls reach broad and diverse audiences, you'll want to consider the - Event Q&A can take place in a Yammer community, so people who couldn't attend can still benefit from the information shared. - Promoting the town hall event will be most successful by diversifying the different channels that are currently being used by your audience. -### Learn about your audience -+### A. Learn about your audience Invest in learning what's most important to your audience. Knowing your audience will help you determine how to effectively deliver your message, what speakers will resonate with your audience, how to moderate the town hall, and how to structure the town hall. [Learn more about how to scope and define your audience.](audience-profile.md) -### Ensure content is accessible to everyone --Town halls are designed to reach the entire organization or large groups within it. Make sure the event's target audience has access to the tools they need to consume the content. +### B. Ensure content is accessible to everyone +Town halls are designed to reach the entire organization or large groups within it. Make sure the event's target audience has access to the tools they need to consume the content. - Plan to record town hall events. When a live event is recorded, it will automatically be added to Microsoft Stream. Learn how to enable [autogenerate captions](/stream/portal-autogenerate-captions). The live event can also be saved to the Yammer home page. - If your organization operates across multiple geographic regions, make sure the time zone the event takes place in allows for most people to attend live. - Yammer supports live events and town halls in many languages across multiple platforms.-- Ensure attendees have mobile access to the town hall via the Yammer app or Viva Connections (link).--### Define the town hall message +- Consider posting the event recording as a [Video news link in SharePoint](/viva/connections/video-news-links) so it automatically displays in the [Viva Connections Feed](/viva/connections/viva-connections-overview#viva-connections-feed) in Microsoft Teams. +### C. Define the town hall message Craft a message that's well organized, detailed, and to the point. To engage your audience and make sure the messages in the town hall are understood by everyone: -- Make the presentation visual. Use PowerPoint to create a visual display of your message to keep your audience connected. Organizations have the option of [broadcasting a live event in Yammer using Teams](https://support.microsoft.com/office/broadcast-a-live-event-in-classic-yammer-using-teams-333a5ea6-c73e-4717-8c53-7ea8f8de2724). Learn to [configure desktop sharing in Microsoft Teams](/microsoftteams/configure-desktop-sharing) to display your PowerPoint deck during your town hall. (fact check)+- Make the presentation visual to create the most engagement. Use PowerPoint to create a visual display of your message to keep your audience connected. Organizations have the option of [broadcasting a live event in Yammer using Teams](https://support.microsoft.com/office/broadcast-a-live-event-in-classic-yammer-using-teams-333a5ea6-c73e-4717-8c53-7ea8f8de2724). Learn to [configure desktop sharing in Microsoft Teams](/microsoftteams/configure-desktop-sharing) to display your PowerPoint deck during your town hall. - Provide town hall objectives to attendees beforehand. Share these objectives via email or the event SharePoint site. - Only share the most relevant information. Ensure the most important information is highlighted to reserve time and to keep your audience engaged. -### Decide the live event speakers and structure -+### D. Decide the live event speakers and structure Invite speakers who align with the message of the town hall. If the intent of your event is to report on quarterly earnings, recruit people from the finance department who can speak to insights and answer questions. - Develop the schedule and time limits for the town hall. - Assign roles to moderators and brief them on key tasks. If you plan to use live Q&A during the event, prepare speakers with a list of known concerns or questions.-- Test equipment beforehand. Make sure each speaker and moderator knows how to use the tools used to conduct the town hall. This can range from how to share their screen, access the Q&A box,locate incoming comments, and [more](https://support.microsoft.com/office/drive-engagement-in-a-classic-yammer-live-event-c0244ad8-6dcb-419c-add9-2e4a00543412?ui=en-us&rs=en-us&ad=us).--### Review Microsoft 365 town hall tools +- Test equipment beforehand. Make sure each speaker and moderator knows how to use the tools used to conduct the town hall. This can range from how to share their screen, [managing live questions and answers](https://support.microsoft.com/office/new-yammer-live-event-faq-ec9deff2-3181-4300-a204-c809729e4dff),and [more engagement opportunities](https://support.microsoft.com/office/drive-engagement-in-a-classic-yammer-live-event-c0244ad8-6dcb-419c-add9-2e4a00543412). -Conduct a scalable town hall that engages your audience before, during, and after your event with Microsoft 365 tools. -- --### Use Yammer to host your town hall event +### E. Use Yammer to host your town hall event Yammer enables people to connect with each other across an entire organization. It helps unite people who don't often interact and gives them the ability to discover content and meet and engage with organization leaders. Get started with [organizing live events in Yammer](https://teamworktools.azurewebsites.net/yammer/How%20to%20host%20a%20live%20event%20in%20Yammer%20Playbook.pdf) > [!NOTE] > To host a live event in Yammer, your organization must have **Enforce Office 365 identity** selected, and you must be using Microsoft 365 connected Yammer groups. For more information, see [Enforce Office 365 identity for Yammer users](/yammer/configure-your-yammer-network/enforce-office-365-identity) and [Yammer and Microsoft 365 groups](/yammer/manage-yammer-groups/yammer-and-office-365-groups). -## Promote the town hall and manage engagement +## Promote the town hall Promote the town hall before the event date where your target audience usually gets announcements and updates. Then [manage engagement during the during the town hall](#host-a-town-hall-in-yammer) and [after the town hall.](#post-event-engagement) -**Promote in Yammer** +#### Promote in Yammer - + Drive pre-event awareness in Yammer. When holding a town hall in Yammer, audience engagement begins as soon as the event has been created. Attendees can promote and discover the upcoming event through the event banner (when in the live feed), event notifications, and by accessing the Event tab on mobile. In the Yammer Home Feed, attendees can set up notifications that let them know when the event is live. An Event banner appears when the event is live, allowing them to attend the town hall immediately from anywhere. -**Promote in SharePoint** +#### Promote in SharePoint - + -Inform and prepare your audience for your event by creating a [SharePoint communications site](https://support.microsoft.com/office/plan-your-sharepoint-communication-site-35d9adfe-d5cc-462f-a63a-bae7f2529182) using the [Events template](https://support.microsoft.com/office/use-the-sharepoint-event-planning-site-template-9464fe53-c85c-4e3b-94d9-0e70a45b08c6). Include instructions for attending and any other necessary top-of-mind items. +Inform and prepare your audience for your event by creating a [SharePoint communications site](https://support.microsoft.com/office/plan-your-sharepoint-communication-site-35d9adfe-d5cc-462f-a63a-bae7f2529182) using the [Events template](https://support.microsoft.com/office/use-the-sharepoint-event-planning-site-template-9464fe53-c85c-4e3b-94d9-0e70a45b08c6). Include instructions for attending and any other resources like pre-reads or news links. -**Promote in Outlook** +#### Promote in Outlook Invite all attendees to the event with a calendar invite via email in Outlook. Provide detailed information such as a link to the SharePoint event site, the Yammer meeting link, and the Yammer event page. -Include objectives or talking points in the invite as well. This will help attendees prepare questions to ask during the event. --Yammer live events are also integrated with Outlook so that event organizers can add other event stakeholders. +Include objectives or talking points in the invite. This will help attendees prepare questions to ask during the event. Yammer live events are also integrated with Outlook so that event organizers can add other event stakeholders who will help with the event's production. -**Promote in Viva Connections** +#### Promote in Viva Connections - +Viva Connections is an app in Microsoft Teams and is built on the existing capabilities of Microsoft 365. It allows organizations to customize employee experiences that centralize important information, tools, and resources on both desktop and mobile devices. -Viva Connections is a digital platform built on the existing capabilities of Microsoft 365. It allows organizations to customize employee experiences and gain access to the most important information, tools, and resources on both desktop and mobile devices. --The Viva Connections home page features a feed and dashboard you can use to promote your event. Learn more about [Viva Connections](https://www.microsoft.com/microsoft-viva/connections). By publishing news posts in SharePoint to promote your event, users will learn about it wherever the Viva Connections Feed is available in your organization. +The Viva Connections home page features the Feed and Dashboard web parts that can be used to promote your event. Learn more about [Viva Connections](/microsoft-viva/connections). Use SharePoint news posts and [video news links](/viva/connections/video-news-links) to promote the event and to share the event recording after the event. Then, event content will display prominently in the [Viva Connections Feed](/viva/connections/viva-connections-overview#viva-connections-feed). ## Produce and host a town hall -*Review live event roles* +Depending on the kind of event, live events can be run by one person, or as a team. Some of these roles may be played by the same person. A practice run with everyone for the live event will help make everyone feel confident and prepared during the event. Testing equipment, screensharing, and practicing the flow of multiple presenters or hand-offs is important to walk through prior to the event to +ensure smooth transitions. A run through with the latest content, notes or demo environments is key to make sure everyone is on the same page. -|Icon|Role|Role description|Role details -||||| -||**Producer**|To run a town hall successfully, you will need one or more producers. A producer can schedule, organize, and manipulate the screen while in the live event. This person is responsible for choosing the speakers and granting all attendees the proper permissions and licenses. In many cases, the producer is also a presenter or speaker.|- Schedule, Edit, or Cancel the event <br> -Organize the event <br> -Send out invitations to attendees <br> -Prepare Moderators and Speakers <br> -Grant all attendees the proper permissions and licenses <br> -Manipulate the screen while in the live event| -||**Moderator**|The producer will also need to include one or more moderators who are responsible for driving engagement in the Yammer event by keeping track of questions and comments from audience members and by offering technical support when needed.|- Keep track of questions and comments from Audience members <br> -Offer Technical Support to Audience members in need <br> -Ensure all attendees are following rules of Conduct <br> -Add comments, questions, polls <br> -Respond to Posts as needed <br> - Organize Posts <br> -Highlight the best answers to questions in the chat <br> -Help speakers manage time| -||**Speaker**|Consider each speaker the main attraction. This is the person delivering the message. Your town hall can feature more than one speaker. This can include the leader of an organization, a department, or even a subject matter expert. Your town hall can have more than one speaker.|- Prepare presentations <br> - Prepare by testing audio and video quality before the presentation <br> - Configure the event streaming as needed <br> - Keep track of time| -||**Event attendee**|Each audience member attends town halls to gain insight or understanding of the talking point(s) of each speaker. Encourage audience engagement by taking advantage of the built-in Q&A and the open form conversation feature on Yammer.|- Attend the town hall <br> - Ask the moderator questions <br> - Engage in related conversation with other audience members| +|Role|Description|Role details | +|::|:|:| +|**Producer**|To run a town hall successfully, you will need one or more producers. A producer can schedule, organize, and manipulate the screen while in the live event. This person is responsible for choosing the speakers and granting all attendees the proper permissions and licenses. In many cases, the producer is also a presenter or speaker.|- Schedule, Edit, or Cancel the event <br> -Organize the event <br> -Send out invitations to attendees <br> -Prepare Moderators and Speakers <br> -Grant all attendees the proper permissions and licenses <br> -Manipulate the screen while in the live event| +|**Moderator**|The producer will also need to include one or more moderators who are responsible for driving engagement in the Yammer event by keeping track of questions and comments from audience members and by offering technical support when needed.|- Keep track of questions and comments from Audience members <br> -Offer Technical Support to Audience members in need <br> -Ensure all attendees are following rules of Conduct <br> -Add comments, questions, polls <br> -Respond to Posts as needed <br> - Organize Posts <br> -Highlight the best answers to questions in the chat <br> -Help speakers manage time| +|**Speaker**|Consider each speaker the main attraction. This is the person delivering the message. Your town hall can feature more than one speaker. This can include the leader of an organization, a department, or even a subject matter expert. Your town hall can have more than one speaker.|- Prepare presentations <br> - Prepare by testing audio and video quality before the presentation <br> - Configure the event streaming as needed <br> - Keep track of time| +|**Event attendee**|Each audience member attends town halls to gain insight or understanding of the talking point(s) of each speaker. Encourage audience engagement by taking advantage of the built-in Q&A and the open form conversation feature on Yammer.|- Attend the town hall <br> - Ask the moderator questions <br> - Engage in related conversation with other audience members| ### Host a town hall in Yammer #### Step 1: Get set up in Yammer Creating and producing live events in Yammer requires Microsoft Stream and/ or Teams licenses and specific permissions. Yammer administrators can schedule live meetings in Yammer.-For events using an external app or device, you will need to have your Microsoft Stream license enabled. --Learn more about [Permissions for scheduling, creating, and producing live events in Yammer](/yammer/manage-yammer-groups/yammer-live-events). +For events using an external app or device, you will need to have your Microsoft Stream license enabled. Learn more about [Permissions for scheduling, creating, and producing live events in Yammer](/yammer/manage-yammer-groups/yammer-live-events). -#### Step 2: Test Equipment +#### Step 2: Test equipment -Determine whether your speakers will be broadcasting from a web cam or a studio-produced broadcast. Make sure all equipment needed to connect video and audio is secured and in place. +Determine whether your speakers will be broadcasting from a web cam or a studio-produced broadcast. Make sure all equipment needed to connect video and audio is secured and in place. Learn more about [producing a live event in Yammer using an external device](https://support.microsoft.com/office/schedule-and-produce-a-live-event-in-new-yammer-using-an-external-app-or-device-975f596a-8fc5-4400-8bf5-7ec77ec18415). -Learn more about [producing a live event in Yammer using an external device](https://support.microsoft.com/office/schedule-and-produce-a-live-event-in-new-yammer-using-an-external-app-or-device-975f596a-8fc5-4400-8bf5-7ec77ec18415). --#### Step 3: Manage Engagement +#### Step 3: Manage engagement Audience members and moderators can engage during the event using the conversation bar. Be sure to record the event so people who weren't able to attend live can watch later. -  --Yammer allows for a live Q&A during the event, as well as freeform conversation that promotes candid, organization-wide conversation. +  -Learn more about [using Q&A in a Yammer community](https://support.microsoft.com/office/use-questions-and-answers-in-a-yammer-community-a4f1b722-d1bf-42be-a592-7288c7c0b895). +Yammer allows for a live Q&A during the event, as well as freeform conversation that promotes candid, organization-wide conversation. Learn more about [using Q&A in a Yammer community](https://support.microsoft.com/office/use-questions-and-answers-in-a-yammer-community-a4f1b722-d1bf-42be-a592-7288c7c0b895). ## Post-event engagement +After the event, plan to share the event recording in a shared location. Use SharePoint news posts and [video news links](/viva/connections/video-news-links) to share the event recording and display it prominently in the [Viva Connections Feed](/viva/connections/viva-connections-overview#viva-connections-feed). Then, review event analytics to learn more about the event reach and user behavior. + ### Share a recording of the live event Members of your organization can watch the recording of the event stream after the event. Communities created in Yammer during the event can continue the conversation and watch the recording of the town hall on the Yammer platform. Moderators can also provide automatic recaps for those who may have missed the town hall. Make your town hall and post-event engagement scalable by sharing your town hall recording across multiple platforms. Add it to your SharePoint site using the [Yammer web part](https://support.microsoft.com/office/use-a-yammer-web-part-in-sharepoint-online-a53cfa0c-3d09-42c8-a286-1038a81c59da) or the [News feed web part](/yammer/integrate-yammer-with-other-apps/yammer-and-newsfeed), add it to your news feed in [Viva Connections](/viva/connections/viva-connections-overview), or share it to a team channel in [Teams](/microsoftteams/best-practices-large-groups). -[Stream](/stream/portal-get-started) (on SharePoint) provides [Multi-Geo support](/microsoft-365/enterprise/administering-a-multi-geo-environment) for video storage and advanced sharing options. Increase your event recording's discoverability and shareability by adding it to your organization's Stream portal. --Access additional video analytics including views over time and viewer engagement by saving your town hall recording to Stream. +[Stream](/stream/portal-get-started) (on SharePoint) provides [Multi-Geo support](/microsoft-365/enterprise/administering-a-multi-geo-environment) for video storage and advanced sharing options. Increase your event recording's discoverability and shareability by adding it to your organization's Stream portal. Access additional video analytics including views over time and viewer engagement by saving your town hall recording to Stream. ### Measure attendee insights - --Yammer features insights that show attendee location, department insights, sentiment analysis, and API sensibility. + -View insights to see how many people attended, average watch time, and more. Recognize trends by seeing how many conversations, comments, questions, answers, and reactions were generated through the event. Use this information to amplify the content people engaged with most and to plan for your next town hall. +[Yammer event reports](https://support.microsoft.com/office/get-insights-about-live-events-in-yammer-2ce5e236-8b72-4715-88ea-a8e15d9488ba) features insights that show attendee location, department insights, sentiment analysis, and API sensibility. View insights to see how many people attended, average watch time, and more. Recognize trends by seeing how many conversations, comments, questions, answers, and reactions were generated through the event. Use this information to amplify the content people engaged with most and to plan for your next town hall. -### Measure Community Engagement +### Measure community engagement - + Yammer's insights that allow creators of town halls to identify trends such as conversations, questions, top contributors, topics, hashtags, location, and department. -These insights provide information that allows you to measure community growth by tracking member creation, active members, member location, department and more. You can also see how community members engage by seeing how many comments, reactions, questions, answers, live events and more. +These insights provide information that allows you to measure community growth by tracking member creation, active members, member location, department and more. You can also see how community members engage by seeing how many comments, reactions, questions, answers, live events and more. Learn more about [viewing community insights in Yammer](https://support.microsoft.com/office/view-community-insights-in-yammer-48bc648e-b567-49d7-b2b5-5fea23777c46#:~:text=How%20to%20see%20community%20insights%20in%20Yammer.%20In,highlights%20two%20metrics%3A%20Active%20People%20and%20Posted%20Messages.). -Learn more about [viewing community insights in Yammer](https://support.microsoft.com/office/view-community-insights-in-yammer-48bc648e-b567-49d7-b2b5-5fea23777c46#:~:text=How%20to%20see%20community%20insights%20in%20Yammer.%20In,highlights%20two%20metrics%3A%20Active%20People%20and%20Posted%20Messages.). --## More Resources +## More resources [Use PowerShell to set up live events and policies](/microsoftteams/teams-live-events/set-teams-live-events-policies-using-powershell). [Produce and organize a live event in Yammer](https://support.microsoft.com/office/organize-a-live-event-in-new-yammer-7338782a-4f0b-4fd0-a6c3-33625906ead1).++[Corporate communications overview](corporate-communications-overview.md) ++[Yammer live event guide](https://aka.ms/LiveEventsinYammerplaybook) + |
| SharePoint | Leadership Connection | https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/public/SharePoint/SharePointOnline/leadership-connection.md | description: "Use Microsoft 365 to connect leaders and teams" Microsoft 365 can help your organization's leadership teams connect with employees to build community around a common purpose and goal. Learn how to create a culture and internal place to help engage and connect leadership teams with the rest of your organization. - + **Help unite your organization by:** Microsoft 365 can help your organization's leadership teams connect with employe - Using analytics to gain insights on engagement and understand the impact of activities - Bringing elements of the experience together using Viva Connections -> [!NOTE] -> Viva Connections is in Public preview and will become more widely available to customers this Fall. [Viva Connections](viva-connections-overview.md) is one of four [Microsoft Viva](https://www.microsoft.com/microsoft-viva) modules. |Stage|Tasks| |||-|**Plan**|- Define audience profile and scope audience size <br> - Align with stakeholders <br> - Develop a support team that will make sure content is relevant, plan future events, and publish news <br> - Consider multi-geo and multi-lingual options <br> - Find corporate sponsorship and champions <br> - Determine success metrics| +|**Plan**|- Define audience profile and scope audience size <br> - Align with stakeholders <br> - Develop a support team that ensures content is relevant, plan future events, and publish news <br> - Consider multi-geo and multi-lingual options <br> - Find corporate sponsorship and champions <br> - Determine success metrics| |**Build**|- Create a SharePoint leadership site <br> - Start a new community in Yammer <br> - Set up news that can be shared in SharePoint, Teams, and Outlook <br> - Use M365 groups to provide access to large audiences <br> - Use audience targeting to make sure your audience can find the right content <br> - Get user feedback before launching your communications <br> - Plan a kickoff event and identify promotional channels|-|**Launch**|- Make sure the leadership SharePoint site, Yammer community, and event invites have been shared with the right audiences <br> - Send email invites to the kickoff event <br> - Use Microsoft Teams and Yammer to post messages about the kickoff event <br> - Equip champions and corporate sponsors with promotional materials <br> - Produce and host a live event with Q&A <br> - Create feedback channels <br> - Post the event recording on the leadership connection site| +|**Launch**|- Share the leadership SharePoint site, Yammer community, and event invites with their intended audiences <br> - Send email invites to the kickoff event <br> - Use Microsoft Teams and Yammer to post messages about the kickoff event <br> - Equip champions and corporate sponsors with promotional materials <br> - Produce and host a live event with Q&A <br> - Create feedback channels <br> - Post the event recording on the leadership connection site| |**Maintain**|- Ensure content stays relevant <br> - Audit M365 group membership, access, and settings periodically <br> - Develop a news publishing cycle <br> - Schedule regular events and share them in advance| ## Plan your leadership connection strategy- Start by making sure you understand your audience's needs and preferences. Review [how to profile and scope your audience](audience-profile.md). This scenario will have the most successful outcome when multiple communication methods are combined. Start with a SharePoint communication site and a Yammer channel that connects the organization with leadership. Then, plan and host a live event that is recorded and shared with others. Finally, bring all these communication elements together into an engaging mobile experience using Viva Connections. -- **SharePoint communication site** - Create a SharePoint communication site that houses all things leadership ΓÇô everything from news and announcements to events, people profiles and networking opportunities. [Use the Leadership connection site template.](https://support.microsoft.com/office/use-the-sharepoint-leadership-connection-site-template-a2996d9f-c08e-4de6-8696-a7de323c8add)-- **Yammer community** - [Use Yammer](https://support.microsoft.com/office/join-and-create-a-community-in-yammer-56aaf591-1fbc-4160-ba26-0c4723c23fd6) to instantly connect, ask questions, and share ideas with the leadership team. Then, [use the Yammer web part](https://support.microsoft.com/office/join-and-create-a-community-in-yammer-56aaf591-1fbc-4160-ba26-0c4723c23fd6) to embed the conversation on the leadership connection SharePoint site.-- **Yammer live events** - Use the [Yammer community for live events](/stream/live-event-m365#live-events-and-microsoft-365) and questions and answers.-- **Viva Connections** - Bring the SharePoint site and Yammer conversation into one place where users can catch up and connect with leaders in the Microsoft Teams mobile app. [Learn more about Viva Connections](guide-to-setting-up-viva-connections.md).+ ++- **1. SharePoint communication site** - Create a SharePoint communication site that houses all things leadership ΓÇô everything from news and announcements to events, people profiles and networking opportunities. [Use the Leadership connection site template.](https://support.microsoft.com/office/use-the-sharepoint-leadership-connection-site-template-a2996d9f-c08e-4de6-8696-a7de323c8add) +- **2. Yammer community** - [Use Yammer](https://support.microsoft.com/office/join-and-create-a-community-in-yammer-56aaf591-1fbc-4160-ba26-0c4723c23fd6) to instantly connect, ask questions, and share ideas with the leadership team. Then, [use the Yammer web part](https://support.microsoft.com/office/join-and-create-a-community-in-yammer-56aaf591-1fbc-4160-ba26-0c4723c23fd6) to embed the conversation on the leadership connection SharePoint site. +- **3. Yammer live events** - Use the [Yammer community for live events](/stream/live-event-m365#live-events-and-microsoft-365) and questions and answers. +- **4. Viva Connections** - Bring the SharePoint site and Yammer conversation into one place where users can catch up and connect with leaders in the Microsoft Teams mobile app. [Learn more about Viva Connections](guide-to-setting-up-viva-connections.md). ### Planning considerations Start by making sure you understand your audience's needs and preferences. Revie - Identify other opportunities across the organization to spread awareness about the leadership connection initiative such as new. employee orientation, regular communications to networking groups, and promotion in employee resource groups. ## Build your communication strategy- Start by creating or using an existing SharePoint communication site. Then connect a new or existing Yammer community to the SharePoint site using the Yammer conversations web part. Then, plan and host live events, share the recordings on the leadership site, and keep the conversation going in Yammer channels. -### Step 1: Create a SharePoint leadership site -+## Step 1: Create a SharePoint leadership site SharePoint communication sites are a great tool to create a landing place to share leadership news, initiatives, and opportunities to network and connect. This is an ideal opportunity to use the [Yammer web part](https://support.microsoft.com/office/use-a-yammer-web-part-in-sharepoint-online-a53cfa0c-3d09-42c8-a286-1038a81c59da) on the home page to connect to an existing Yammer community that connects leadership team members with the rest of the organization. Use the [Events web part](https://support.microsoft.com/\office/use-the-events-web-part-5fe4da93-5fa9-4695-b1ee-b0ae4c981909) to post and [target leadership events to specific audiences](https://support.microsoft.com/office/target-navigation-news-and-files-to-specific-audiences-33d84cb6-14ed-4e53-a426-74c38ea32293). **Image of the Leadership connection site template:** - + **Share recording from leadership events:** - + **Showcase leadership profiles:** - + #### Get started creating your SharePoint leadership site- There are several resources that can help you quickly create a leadership site: - Use a SharePoint site template provided by Microsoft. [Apply the Leadership connection template](https://support.microsoft.com/office/use-the-sharepoint-leadership-connection-site-template-a2996d9f-c08e-4de6-8696-a7de323c8add), then customize the site to for the needs of your organization. There are several resources that can help you quickly create a leadership site: - Use the Leadership connection template in the SharePoint look book. The [SharePoint look book Leadership connection template](https://lookbook.microsoft.com/details/c19f437b-35ca-42f2-b27a-1caa49ad8bde) requires the use of [SharePoint PowerShell](/powershell/sharepoint/sharepoint-online/connect-sharepoint-online?view=sharepoint-ps&preserve-view=true) and administrative credentials. #### Publish news from the leadership site- Once your leadership site has been created and shared with the right audiences, you can [publish news from this site](https://support.microsoft.com/office/create-and-share-news-on-your-sharepoint-sites-495f8f1a-3bef-4045-b33a-55e5abe7aed7). Then, use the [News web part](https://support.microsoft.com/office/use-the-news-web-part-on-a-sharepoint-page-c2dcee50-f5d7-434b-8cb9-a7feefd9f165) on the home page to display leadership news and [target leadership news to specific audiences](https://support.microsoft.com/office/target-navigation-news-and-files-to-specific-audiences-33d84cb6-14ed-4e53-a426-74c38ea32293). Other sites across your organization can customize the settings in the News web part to pull news from an organizational news site. Consider cross promoting leadership news on the home site, on a new employee onboarding site, and where other leadership-oriented news can be found. #### Monitor usage analytics for your SharePoint site- As a SharePoint site owner, you can view information about how users interact with your site. For example, you can view the number of people who have visited the site, how many times people have visited the site, and a list of files that have received the most views. Learn more about how to [access usage data for your leadership site](https://support.microsoft.com/office/view-usage-data-for-your-sharepoint-site-2fa8ddc2-c4b3-4268-8d26-a772dc55779e). ## Step 2: Create a leadership community in Yammer- Communities in Yammer help employees share knowledge, engage with others in the employee experience, and provide a social platform for company-wide communications. It can also be used to drive leadership engagement by providing a central place for your conversations, documents, events, and updates. Yammer can help you host a live event with [moderated Q&A](https://support.microsoft.com/office/drive-engagement-in-a-classic-yammer-live-event-c0244ad8-6dcb-419c-add9-2e4a00543412) for up to 10,000 attendees. - + **Use Yammer to help engage your organization by:** If your organization doesn't already have a Yammer community that includes membe New to Yammer? Learn more about [managing a community in Yammer](https://support.microsoft.com/office/manage-a-community-in-yammer-4f590d87-16ff-4035-9124-d7add883df67) and [administrative tips and tricks](https://onedrive.live.com/?authkey=%21AJbveZ0P7DPno9c&cid=8D13E85F1CF91770&id=8D13E85F1CF91770%21187&parId=root&o=OneUp). Help [onboard your organization to Yammer](https://onedrive.live.com/view.aspx?resid=8D13E85F1CF91770!237&ithint=file%2cdocx&authkey=!AMh1sXi46TE875I) and help others understand [how to use Yammer](https://onedrive.live.com/view.aspx?resid=8D13E85F1CF91770!254&ithint=file%2cpptx&authkey=!ACrN15bnGCy_ZTs). -### Monitor conversations and engagement insights -+#### Monitor conversations and engagement insights [Yammer community insights](https://support.microsoft.com/office/view-community-insights-in-yammer-48bc648e-b567-49d7-b2b5-5fea23777c46) help you measure your community's reach and engagement. You can find out more about the people, conversations, and questions and answers that make up your community. [Learn more about managing communities in Yammer](https://support.microsoft.com/office/manage-a-group-in-yammer-6e05c6d6-5548-4c88-89cd-e6757a514ef2). ## Step 3: Host a live leadership event in Yammer with Q&A- Create and produce live events for people in the leadership Yammer network, with built-in discussions for use before, during, and after the event. Up to 10,000 people can attend at once from anywhere on their device or computer (higher limits for event attendees are temporarily available through the [Microsoft 365 Live Events Assistance program](/stream/live-events-assistance). Make the video available after the event on the leadership site, so that people who can't make it at the scheduled time can still participate. **Image of live questions and answers during an event** - + There are two ways [live events in Yammer can be produced](/yammer/manage-yammer-groups/yammer-live-events#types-of-live-events). The requirements depend on which video production methods you intend to use in your organization. Learn more about which method of live event you should use. For live events that only require visual and audio support, consider [hosting a live event using Yammer in Teams](https://support.microsoft.com/office/schedule-and-produce-a-live-event-in-new-yammer-using-teams-d891bff6-eda2-493f-8b0d-d87932e7937d). Once you've determined the right method for your live event, get started organizing and scheduling the event. - + -Learn more about [how to organize the live event in Yammer](https://support.microsoft.com/office/organize-a-live-event-in-new-yammer-7338782a-4f0b-4fd0-a6c3-33625906ead1). Review the [Yammer live event playbook](https://support.office.com/article/organize-a-live-event-in-yammer-105dd7af-9caf-4a5e-8a44-56d203e96551) and [Yammer live event FAQs](https://support.microsoft.com/office/new-yammer-live-event-faq-ec9deff2-3181-4300-a204-c809729e4dff) to understand all the different roles and responsibilities, how to ensure the event goes smoothly, and how to drive engagement. Consider using guidance from how to host a town hall for your organization to plan your live event. +Learn more about [how to organize the live event in Yammer](https://support.microsoft.com/office/organize-a-live-event-in-new-yammer-7338782a-4f0b-4fd0-a6c3-33625906ead1). Review the [Yammer live event playbook](https://support.office.com/article/organize-a-live-event-in-yammer-105dd7af-9caf-4a5e-8a44-56d203e96551) and [Yammer live event FAQs](https://support.microsoft.com/office/new-yammer-live-event-faq-ec9deff2-3181-4300-a204-c809729e4dff) to understand all the different roles and responsibilities, how to ensure the event goes smoothly, and how to drive engagement. Consider using guidance from [How to host a town hall for your organization](hold-town-hall-using-yammer.md) to plan your live event. ### Insights and engagement metrics for live events- Before the event starts, you will have access to a dashboard that will help you understand event reach, engagement during the event, top conversations, and more. Insights are only available to event organizers and producers. Learn more about [how to view live event data](https://support.microsoft.com/office/get-insights-about-live-events-in-yammer-2ce5e236-8b72-4715-88ea-a8e15d9488ba) and use insights to host powerful live events. ## Step 4: Expand your reach and engagement using Viva Connections--After you have set up your leadership site and Yammer community, Viva Connections will make it easier for your organization to access conversations and news in the Microsoft Teams desktop and mobile apps. --> [!NOTE] -> Viva Connections is in Public preview and will become more widely available to customers this Fall. [Viva Connections](viva-connections-overview.md) is one of four [Microsoft Viva](https://www.microsoft.com/microsoft-viva) modules. +Bring the SharePoint leadership site, news, and conversations from the Yammer community into one central place in Microsoft Teams using [Viva Connections](/viva/connections/viva-connections-overview). Viva Connections creates an opportunity to push specific content and display popular resources by combining the power of your SharePoint intranet with Microsoft Teams and other Microsoft 365 apps like Yammer and Stream. **Use Viva Connections to:** After you have set up your leadership site and Yammer community, Viva Connection - Promote events, news, and conversations in Viva Connections dashboard to specific audiences using audience targeting - Boost important news and announcements to the top of employees' news feeds -## Launch and manage your communication strategy + ++Viva Connections offers added functionality through three primary components - the Dashboard, the Feed, and Resources. ++- **Dashboard:** [The Viva Connections Dashboard](/viva/connections/viva-connections-overview#viva-connections-dashboard) is your employeeΓÇÖs digital toolset. It brings together the tools your employees need, enabling quick and easy access whether they are in the office or in the field. +- **Feed:** [The Feed](/viva/connections/viva-connections-overview#viva-connections-feed) delivers updates to the right people at the right time and is tightly integrated with Yammer, SharePoint news, and Stream to display a personalized feed, based on post-level targeting of the groups that employees belong to. +- **Resources:** [The Resources](/viva/connections/viva-connections-overview#viva-connections-resources) experience enables way finding across platforms. It uses navigation elements from the SharePoint app bar, which can be [audience targeted](/office/target-navigation-news-files-links-and-web-parts-to-specific-audiences-33d84cb6-14ed-4e53-a426-74c38ea32293). +++## Launch and manage your communication strategy Help others in your organization discover the leadership connection resource. Consider [hosting a kickoff event in Yammer](https://support.microsoft.com/office/organize-a-live-event-in-new-yammer-7338782a-4f0b-4fd0-a6c3-33625906ead1) to announce the new SharePoint site and Yammer community. Set the tone for what to expect in terms of ongoing engagement, mentorship and networking opportunities, event, and news publishing schedules. **Launch checklist:** |
| SharePoint | Onboard Employees | https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/public/SharePoint/SharePointOnline/onboard-employees.md | description: "Learn how to onboard new employees into your organization using Mi # Onboard new employees into your organization <br> -Make new employee onboarding (NEO) a great experience by fostering an all-in-one hybrid work environment where new employees can find important resources, meet people in their organization, and prepare to be successful in their new role. +Make new employee onboarding (sometimes referred to as NEO) a great experience by fostering an all-in-one hybrid work environment where new employees can find important resources, meet people in their organization, and prepare to be successful in their new role. When entering a new organization, knowing where resources are located, who to go to for help, and how to find training materials in an organized and personalized environment will help new employees navigate your organization efficiently. This article will guide you on how to create a welcoming onboarding environment for new employees using MicrosoftΓÇÖs modern work tools. -<br> -<br> -- **Create a virtual onboarding experience by:** - Planning and implementing an end-to-end experience based on your organizationΓÇÖs tools, resources, and initiatives - Hosting a virtual welcome event to share resources and introduce onboarding buddies -- Using a pre-populated SharePoint site template to provide a home base for new team members +- Using a SharePoint site template to provide a home base for new team members - Creating a personalized onboarding checklist using the Onboarding checklist list template -- Curating a training experience for new team members using Viva Learning and LinkedIn Learning-<br> ---<br> +- Curating a training experience for new team members using Viva Learning <br> ## Overview of how to create an onboarding experience-<br> -<br> ++|Icon | Phase | Tasks | +| :-: | :-: |:-| +|  | **Plan** | - Scope your audience <br> - Map out the employee onboarding experience <br> - Review Microsoft 365 onboarding tools <br> - Consider creating a new employee support community in Yammer | +|  | **Build** | - Consider using a live event to welcome and orient new team members <br> - Include partners like hiring managers, business owners, and human resources in the planning process <br> - Have a plan to maintain NEO content over time <br> - Create an onboarding site using the New employee onboarding template <br> - Customize an Onboarding checklist template in Microsoft 365 Lists <br> - Prepare a survey to ask for feedback at the end of onboarding | +| | **Launch** | - Send out invites, instructions, and resources using Outlook Mail and Calender. <br> - Gather insights from each platform used to measure overall performance of the employee onboarding process <br> - Use feedback to inform the next onboarding session. | -| Plan | Build | Launch | -| :-- | : |:-| -|  |  | | -|- Scope your audience <br> - Map out the employee onboarding experience <br> - Review Microsoft 365 onboarding tools <br> - Consider creating a new employee support community in Yammer | - Consider using a live event to welcome and orient new team members <br> - Include partners like hiring managers, business owners, and human resources in the planning process <br> - Have a plan to maintain NEO content over time <br> - Create an onboarding site using the New employee onboarding template <br> - Customize an Onboarding checklist template in Microsoft 365 Lists <br> - Prepare a survey to ask for feedback at the end of onboarding | - Send out invites, instructions, and resources using Outlook Mail and Calender. <br> - Gather insights from each platform used to measure overall performance of the employee onboarding process <br> - Use feedback to inform the next onboarding session. | ## Plan the onboarding experience-<br> -<br> -| Step 1: Scope your audience and goals |Step 2: Map the onboarding experience | Step 3: Review Microsoft 365 tools | +|  |  |  | | :-: | :--: |::|-|  |  | | +| **Step 1: Scope your audience and goals** |**Step 2: Map the onboarding experience**| **Step 3: Review Microsoft 365 tools**| |-Determine the needs and the size of your audience. <br> -Define deliverables and desired outcomes of the onboarding experience <br> -Establish tone and messaging | -Establish and onboarding timeline <br> -Define which onboarding tasks need to be completed <br> - Prioritize onboarding tasks <br> -Curate learning materials <br> -Ask for feedback frequently | - choose onboarding tools that will best suit your needs. | **Planning considerations:** When entering a new organization, knowing where resources are located, who to go ### Step 1: Start by determining your audience profile and size New employees will have diverse backgrounds, roles, and career experience. Some new employees will be able to attend an event in person while other can only attend remotely. Some tools and resources will need to be accessible from a mobile device. The same resources will need to be available regardless of the new employee orientation method. -The size of your onboarding group will determine the platforms and resources you use. Learn more about defining your audience profile and scoping audience size. +The size of your onboarding group will determine the platforms and resources you use. [Learn more about defining your audience profile and scoping audience size](audience-profile.md). <br> <br> | Groups of 1-19 |Groups of 20 or more | | : | :- |-|  |  | +|  |  | |Office (PowerPoint, word) <br> SharePoint <br> Teams <br> Viva Learning <br> Viva Connections <br> SharePoint Spaces | Office (PowerPoint, word) <br> SharePoint <br> Teams <br> Viva Learning <br> Viva Connections <br> SharePoint Spaces <br> Yammer | -**Define the desired outcome and priority content** --When each employee completes onboarding, what would the indication of completion be? In many organizations, onboarding happens for more than one part of the business, consider offering an onboarding structure that allows the new employee to become familiar with the organization and the team they will be working with. Consider setting up modules that guide employees through onboarding and lets them know about their progress. --**Consider the tone and messaging for your onboarding process** +#### Define the desired outcome and priority content +Spend time defining what success looks like when orientation is complete. In many organizations, onboarding happens for more than one part of the business, consider offering an onboarding structure that allows the new employee to become familiar with the organization and the team they will be working with. Consider setting up modules that guide employees through onboarding and lets them know about their progress. +#### Consider the tone and messaging for your onboarding process Make new employees feel welcome and excited to be joining your organization. Use [PowerPoint](https://support.microsoft.com/office/basic-tasks-for-creating-a-powerpoint-presentation-efbbc1cd-c5f1-4264-b48e-c8a7b0334e36) to prepare a well-crafted message that lists out the various benefits and resources your new employees can take advantage of as members of your organization. Introduce them to the culture of your company by laying out company history, fun facts, and more. ### Step 2: Map the ideal employee onboarding experience -From inception to orientation to day one on the job, the new employee journey has a huge impact on the success of that employee. Ensure the new employee is provided the best tools to start out with by mapping out the new employee onboarding experience. -- --#### Establish an onboarding timeline --What does a healthy and sustainable onboarding timeline look like at your organization? The answer to this question could depend on a few things: +From inception to orientation to day one on the job, the new employee journey has a huge impact on the success of that employee. Ensure the new employee is provided the best tools to start out with by mapping out the new employee onboarding experience. -- The number of teams the employee will be working on -- The number of things the employee will be responsible for -- The number of partner relationships the employee will have -- The number of tools the employee will need to learn how to use + -The more items on this list, the longer the timeline should be. Establish a timeline that will give the new employee the space and opportunity to learn, establish relationships, and become acquainted with the tools and resources they will interact with daily. --#### Define which onboarding tasks need to be completed +#### A. Establish an onboarding timeline +Determine how long the onboarding process should take based on the role and level of career experience. Think about how often new team members should be taking training courses and attending events that connect them with leadership and the rest of the organization. +#### B. Scope and define the most important content and tasks Create deliverables that let you know that each employee has achieved full competency in a specific subject that is important to the job. This can be learning about the company itself, specific tools, organizational expectations, and more. -#### Collect, prioritize, and organize resources and content +#### C. Collect, prioritize, and organize resources and content When entering a new environment, understanding the order in which deliverables should be completed may be a blind spot for new employees. Help them prioritize onboarding deliverables by laying them out in a way that signals priority. This could be as simple as writing them out for them or integrating [Microsoft Lists](https://support.microsoft.com/microsoft-lists). Learn how to [use Microsoft Lists to help onboard employees](#build-the-new-employee-onboarding-experience). -#### Curate learning materials --Which learning materials are needed to help make the new employee successful? Curate learning modules for each employee that helps orient them on organizational needs, team needs, and the tools that they will be working with daily. Learn more about [using Viva Learning](#build-the-new-employee-onboarding-experience) -- +#### D. Create a personalized training experience +Which learning materials are needed to help make the new employee successful? Curate learning modules for each employee that helps orient them on organizational needs, team needs, and the tools that they will be working with daily. Learn more about [using Viva Learning.](#build-the-new-employee-onboarding-experience) -#### Get feedback along the way +#### E. Get feedback along the way The goal of every onboarding process is to make sure each new employee feels fully equipped to be successful in their new job. Receiving honest feedback once employees are finished with the onboarding process is the best way to fill in the gaps and improve onboarding for incoming employees. Find out what worked and what could use improvement by creating simple and thoughtful surveys. Learn more about [getting feedback using Microsoft Forms](#build-the-new-employee-onboarding-experience). A great option is to use Teams live meetings, live events, and chat functionalit - **Yammer channel** ΓÇô Create a [Yammer channel](https://support.microsoft.com/office/join-and-create-a-community-in-yammer-56aaf591-1fbc-4160-ba26-0c4723c23fd6) just for new employees. Choose to create one NEO channel for the entire organization or region or create channels for each new group of new employees. Then, use the [Yammer web part](https://support.microsoft.com/office/use-a-yammer-web-part-in-sharepoint-online-a53cfa0c-3d09-42c8-a286-1038a81c59da) on the SharePoint NEO site to integrate the conversation with other resources and contacts. -- **Viva Connections** ΓÇô If your organization is using [Viva Connections](https://resources.techcommunity.microsoft.com/viva-connections/), you can integrate SharePoint sites into Microsoft Teams to bring new employee resources all into one place. Additionally, you can add new employee-specific resources to the Viva Connections mobile experience and use [audience targeting](https://support.microsoft.com/office/target-content-to-a-specific-audience-on-a-sharepoint-site-68113d1b-be99-4d4c-a61c-73b087f48a81) to make sure new employees see specific content. --- **Viva Learning** - Use Viva Learning to curate learning modules for each employee that helps orient them on organizational needs, team needs, and the tools that they will be working with daily. +- **Microsoft Viva** ΓÇô [Viva modules](/viva/microsoft-viva-overview) are personalized employee experiences that display as app in Microsoft Teams. Use [Viva Connections](/viva/connections/viva-connections-overview)to bring onboarding resources and tools into one place. Content in the Viva Connections experience can be [targeted to specific audiences](https://support.microsoft.com/office/target-content-to-a-specific-audience-on-a-sharepoint-site-68113d1b-be99-4d4c-a61c-73b087f48a81). Use [Viva Learning](/viva/learning/) to curate learning modules for each employee that helps orient them on organizational needs, team needs, and the tools that they will be working with daily. -- **SharePoint spaces**- Use SharePoint Spaces to create an immersive platform that allows new employees to take a virtual tour of the campus. +- **SharePoint spaces** - Use SharePoint Spaces to create an immersive platform that allows new employees to take a virtual tour of the campus. A great option is to use Teams live meetings, live events, and chat functionalit Build out the employee onboarding experience one platform at a time. The tools listed here can be connected to each other providing a thorough and connected onboarding journey for the new employee. ### Create an onboarding site using SharePoint--- + <br> -<br> Create an internal communication site that acts as a home for new employees. This site should lay out resources, deliverables, and company information in and organized way. This site should also contain the most up-to-date information to ensure the new employee has everything needed to be successful. Try organizing action items on this site in a way that signals priority. List the things that need to be finished first at the top. This will help employees organize their work in onboarding to the best of their ability and gives each new employee the same starting point. -Microsoft offers a new customizable employee onboarding SharePoint communication site template that can help get you started. --Get started with [SharePoint site templates](https://support.microsoft.com/office/apply-and-customize-sharepoint-site-templates-39382463-0e45-4d1b-be27-0e96aeec8398) +Microsoft offers a new customizable employee onboarding SharePoint communication site template that can help get you started. Get started with [SharePoint site templates](https://support.microsoft.com/office/apply-and-customize-sharepoint-site-templates-39382463-0e45-4d1b-be27-0e96aeec8398) ### Use live meetings to administer a virtual employee orientation--- -<br> + <br> With the emergence of virtual work, having face time with other people in the organization is still important in making sure employees can communicate with leaders, peers, and ask top-of-mind questions. Use Microsoft Teams to administer virtual employee orientation. -Make this live event fun and engaging by giving employees an opportunity to communicate with each other in the Teams chat box or allow employees to ask questions on camera or through the moderated Q&A in Teams live events. --Learn more about [Teams live events](/microsoftteams/teams-live-events/what-are-teams-live-events). +Make this live event fun and engaging by giving employees an opportunity to communicate with each other in the Teams chat box or allow employees to ask questions on camera or through the moderated Q&A in Teams live events. Learn more about [Teams live events](/microsoftteams/teams-live-events/what-are-teams-live-events). ### Give employees a tour of the campus using SharePoint Spaces-- + <br>-<br> --SharePoint Spaces is a tool that provides immersive online experiences using 2D and 3D web parts. Guide new employees through a virtual 360-degree tour of the campus. Incorporate helpful links and web parts that provide important information and helps the employee complete onboarding tasks. -- -Learn more about [SharePoint Spaces](https://support.microsoft.com/office/sharepoint-spaces-7b65edfb-7cc9-42e3-af37-178d79364a5e). +SharePoint Spaces is a tool that provides immersive online experiences using 2D and 3D web parts. Guide new employees through a virtual 360-degree tour of the campus. Incorporate helpful links and web parts that provide important information and helps the employee complete onboarding tasks.Learn more about [SharePoint Spaces](https://support.microsoft.com/office/sharepoint-spaces-7b65edfb-7cc9-42e3-af37-178d79364a5e). ### Help the new employee prioritize deliverables with Microsoft Lists+ <br> - -<br> -<br> --When entering a new environment, understanding the order in which deliverables should be completed may be a blind spot for new employees. Help them prioritize onboarding deliverables by laying them out in a way that signals priority. This could be as simple as writing them out for them or creating tasks in [Microsoft Lists](https://support.microsoft.com/microsoft-lists) and adding the [List app](/MicrosoftTeams/manage-lists-app) in the New employee Teams channel for easy access. You can also integrate List into the new employee onboarding SharePoint site using the [List web part](https://support.microsoft.com/office/use-the-list-web-part-ef0a1b80-f8b3-443d-b04a-1e76c70b5537). +When entering a new environment, understanding the order in which onboarding tasks should be completed is important. Help them prioritize onboarding deliverables by laying them out in a way that signals priority. Consider using [Microsoft Lists](https://support.microsoft.com/microsoft-lists) and [List templates](https://support.microsoft.com/office/list-templates-in-microsoft-365-62f0e4cf-d55d-4f89-906f-4a34e036ded1) and [add them as tabs in the New employee Teams channel](https://support.microsoft.com/office/add-a-sharepoint-page-list-or-document-library-as-a-tab-in-teams-131edef1-455f-4c67-a8ce-efa2ebf25f0b#:~:text=1%20Add%20a%20SharePoint%20page%2C%20list%2C%20or%20document,the%20channel%20about%20this%20tab%20checkbox%20to%20) for easy access. You can also integrate List into the new employee onboarding SharePoint site using the [List web part](https://support.microsoft.com/office/use-the-list-web-part-ef0a1b80-f8b3-443d-b04a-1e76c70b5537). -### Provide access to important resources with Viva Connections +### Use Viva Connections and integrate with other Microsoft Viva experiences +Help orient new employees by providing them with the most important company information, resources, and updates regularly. Viva Connections is a digital platform built on the existing capabilities of Microsoft 365 that allows organizations to customize employee experiences and gain access to the most important information the most used tools and resources on both desktop and mobile devices. [Learn more about creating onboarding experiences using Microsoft Viva](/viva/solutions/viva-onboard-change-roles). - + <br>-<br> --Help orient new employees by providing them with the most important company information, resources, and updates regularly. Viva Connections is a digital platform built on the existing capabilities of Microsoft 365 that allows organizations to customize employee experiences and gain access to the most important information the most used tools and resources on both desktop and mobile devices. - +#### Integrate multiple Viva modules to create a rich onboarding experience +In the image above, Viva Connections is being used to display cards that integrate with other Viva experiences. Create a card that links to Viva Insights to help new team members understand how to spend time productively and help managers provide better guidance on time management. [Learn more about Viva Insights and how it helps protect and organize work/life balance](/viv). -The Viva Connections home page features a feed and dashboard that can be used to promote the upcoming town hall. Learn more about [Viva Connections](viva-connections-overview.md). +A separate card integrates with Viva Topics, which helps to address a key business issue in many companies ΓÇö providing the information to users when they need it. For example, new employees need to learn a lot of new information quickly, and encounter terms they know nothing about when reading through company information. [Learn more about how Viva Topics can help with knowledge management](/viva/topics/topic-experiences-overview). -### Help employees learn the job with Viva Learning +Viva Learning is an application for Microsoft Teams that allows users to discover, recommend, and access learning modules from different platforms to help users gain knowledge in any specific focus area. Viva Learning pulls content from LinkedIn Learning, Microsoft Learn, Microsoft 365 Training, and other partners. Use Viva Learning to curate learning modules for each employee that helps orient them on organizational needs, team needs, and the tools that they will be working with daily. - -<br> + <br> -Viva Learning (Preview) is an application for Microsoft Teams that allows users to discover, recommend, and access learning modules from different platforms to help users gain knowledge in any specific focus area. Viva Learning (Preview) pulls content from LinkedIn Learning, Microsoft Learn, Microsoft 365 Training, and other partners. Use Viva Learning to curate learning modules for each employee that helps orient them on organizational needs, team needs, and the tools that they will be working with daily. +In Viva Learning, managers of an organization or team can assign learning and track the learning progress of each module. The Viva Learning home view aggregates a variety of information, including assigned content from learning management systems, recommended learnings, trending content, and learning provider content libraries. [Learn more about Viva Learning](/microsoft-365/learning). -In Viva Learning (Preview), managers of an organization or team can assign learning and track the learning progress of each module. The Viva Learning (Preview) home view aggregates a variety of information, including assigned content from learning management systems, recommended learnings, trending content, and learning provider content libraries. -Learn more about [Viva Learning (Preview)](/microsoft-365/learning/?view=o365-worldwide). +**Learn more about Viva modules:** +| [Viva Learning](/viva/learning/) | [Viva Topics](/viva/connections/viva-connections-overview) | [Viva Insights](/viva/insights/) | [Viva Connections](/viva/connections/viva-connections-overview) | +|||||| + | Target specific training for new employees. | New team members can learn about popular terms, acronyms, projects, and more. | Help new team members spend time productively. | Provide easy access to benefits, training materials, and resources. | -### Create Virtual Communities for new employees in Yammer - -<br> +### Create Virtual Communities for new employees in Yammer + <br>-Give new employees the opportunity to connect with each other and build a supportive virtual community in Yammer. Yammer is a platform that connects leaders, communicators, and employees to build communities, share knowledge, and engage across the organization. Yammer allows you to set up a community specifically for new employees within the organizational platform. -Naturally, employees come across information at different times in their onboarding process. Creating a space where new employees can build a community for themselves gives them the opportunity to share information as they come across it. In this virtual space, new employees can share resources, share ideas, and get to know each other. It also helps them build internal bonds that can last over the course of their career. +Give new employees the opportunity to connect with each other and build a supportive virtual community in Yammer. Yammer is a platform that connects leaders, communicators, and employees to build communities, share knowledge, and engage across the organization. Yammer allows you to set up a community specifically for new employees within the organizational platform. -Learn more about building communities in [Yammer](/yammer/get-started-with-yammer/newyammer-faq). +Naturally, employees come across information at different times in their onboarding process. Creating a space where new employees can build a community for themselves gives them the opportunity to share information as they come across it. In this virtual space, new employees can share resources, share ideas, and get to know each other. It also helps them build internal bonds that can last over the course of their career. Learn more about building communities in [Yammer](/yammer/get-started-with-yammer/newyammer-faq). ### Ask for feedback using Microsoft Forms-- -<br> + <br>+ The best way to improve the new employee onboarding experience is by asking for feedback. Understand what worked best and what could use improvement by asking for feedback after all deliverables have been completed by new employees. -Use Microsoft forms to build short surveys that answer the questions that could inform the onboarding experience moving forward. -Learn more about [Microsoft forms](https://support.microsoft.com/forms). +Use Microsoft forms to build short surveys that answer the questions that could inform the onboarding experience moving forward. Learn more about [Microsoft forms](https://support.microsoft.com/forms). ## Launch the new employee onboarding experience - Use [Outlook](https://outlook.office.com/owa/) to invite all new employees to orientation. In this email, lay out all the resources starting with the Viva Connections homepage that contains links to the New Employee SharePoint site, the New Employee orientation live meeting event post, learning objectives and more. Be sure to include any necessary information and important direct contact. -Gather insights from each platform along the way. Use these insights to inform managers, team leads, and other stakeholders. Look for insights such as live event attendance, audience reach, site traffic, and more. --Use the feedback gathered from each onboarding cycle to inform the next onboarding cycle. +Gather insights from each platform along the way. Use these insights to inform managers, team leads, and other stakeholders. Look for insights such as live event attendance, audience reach, site traffic, and more. Use the feedback gathered from each onboarding cycle to inform the next onboarding cycle. ### More Resources -[Review Microsoft 365 communication tools and methods](review-communication-apps.md) +[Review Microsoft 365 communication tools and methods](review-communication-apps.md) ++[Corporate communications overview](corporate-communications-overview.md) ++[Use the SharePoint New employee onboarding site template](https://support.microsoft.com/office/use-the-sharepoint-new-employee-onboarding-template-38b5b290-1703-4c94-beb3-907e0ad4a052) |
| SharePoint | Plan Communication Strategy | https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/public/SharePoint/SharePointOnline/plan-communication-strategy.md | Review popular communication scenarios to get familiar with the different types | Review scenarios and solutions | Learn about methods |Scope audience |Get started planning | | :: | :: |::|::|-|  |  |  |  | +|  |  |  |  | | Learn about common communication scenarios|Review Microsoft 365 communication applications | Identify audience, preferences, and size |Get started planning for your specific scenario | ### Scenario A: Use Viva Connections as a gateway to employee experiences - + **Goals:** You need to engage, inform, and connect thousands of frontline and hybrid workers while in the field on a mobile device or at their desk. You want to streamline and target content from across SharePoint, Microsoft Teams, Yammer, and Stream into one curated and branded employee experience. <br> Review popular communication scenarios to get familiar with the different types ### Scenario B: Plan, build, and launch a home site in SharePoint - + **Goals:** You need to create a landing place in your organizationΓÇÖs internal networking of sites ΓÇô also called an intranet. You want to create a gateway to the intranet to help everyone at your organization get easily orientated to the tools, resources, and news available to them. <br> Review popular communication scenarios to get familiar with the different types ### Scenario C: Plan and produce a town hall for your organization - + **Goals:** You want to host a live or pre-recorded event in the form of a town hall event for a large sales and support department of more than 1,000 people. The goal of the town hall is to update everyone on the state of the business and announce new products. <br> Review popular communication scenarios to get familiar with the different types ### Scenario D: Distribute organizational news for your organization - + **Goals:** You need to share news that engage and inform all employees in your organization using more than one distribution method. The goal is to keep everyone at the organization up to date on initiatives, programs, events, and training opportunities. <br> Review popular communication scenarios to get familiar with the different types ### Scenario E: Connect leadership and teams across the organization - + **Goals:** You need to find a way to connect leadership teams with the rest of the organization. The goal is to provide consistent and ongoing communication and connection from your top leadership representatives. <br> Review popular communication scenarios to get familiar with the different types ### Scenario F: Plan, build, and maintain a new employee onboarding program - + **Goals:** You need to develop a scalable method of welcoming and orienting new employees. The goal is to help new employees get set up with onboarding paperwork, acquiring work devices, tools, and help understanding company policies and benefits. <br> Review popular communication scenarios to get familiar with the different types ### Scenario G: Build a learning and training experience for employees - + **Goals:** YoYour organization is full of different types of disciplines. In order to make sure every employee is equipped with the most up-to-date industry or job-related knowledge and proficiencies, youΓÇÖd like to build an experience that allows your organization to administer learning modules and experiences and track the progress and performance of each employee. <br> |
| SharePoint | Review Communication Apps | https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/public/SharePoint/SharePointOnline/review-communication-apps.md | description: "Learn more about popular Microsoft 365 communication tools" Learn more about how Microsoft 365 tools and applications can help you create the right communication channels for the right audiences. Review communication tools and learn more about engagement options, maintenance requirements, analytics, and other details to help you decide which tool is best for your scenario and desired outcome. <br> -| Teams | SharePoint | Yammer |Outlook |Stream | -| :: | :: |::|::|::| -|  |  |  | | | -| Channels, teams, and live events | Intelligent intranet and knowledge management | Social networking and live events |Mail, calendar, tasks, and contacts |Intelligent video services | -| Communicate and collaborate across the organizations in teams and channels | Create durable content on sites and pages targeted to specific audiences | Use Yammer communities to create a dialogue with certain groups |Send mail and newsletters to specific audiences |Create groups and channels to target content to specific audiences | -| Add intranet resources, pages, and lists as tabs in teams channels | Use news posts to distribute news across Microsoft 365 apps |Post messages, interact, and search for conversations and key words |Get reply receipts and usage analytics to track correspondence |Use video to create engaging communication experiences | -| Review usage and engagement analytics to measure reach| Integrate web parts like Stream and Yammer to create a cohesive experience | Collect feedback and answer questions during live events |Access engagement analytics to learn about user behavior |Integrate video into SharePoint using the Stream web part| +| Logo | App name | Description | +| :: | :: |:-| +|  | Teams | Channels, teams, and live events <br> Communicate and collaborate across the organizations in teams and channels <br> Add intranet resources, pages, and lists as tabs in teams channels <br> Review usage and engagement analytics to measure reach | +|  | SharePoint | Intelligent intranet and knowledge management <br> Create durable content on sites and pages targeted to specific audiences <br> Use news posts to distribute news across Microsoft 365 apps <br> Integrate web parts like Stream and Yammer to create a cohesive experience | +|  | Yammer | Social networking and live events <br> Use Yammer communities to create a dialogue with certain groups <br> Post messages, interact, and search for conversations and key words <br> Collect feedback and answer questions during live events | +| | Outlook | Mail, calendar, tasks, and contacts <br> Send mail and newsletters to specific audiences <br> Get reply receipts and usage analytics to track correspondence <br> Access engagement analytics to learn about user behavior | +| | Stream | Intelligent video services <br> Create groups and channels to target content to specific audiences <br> Use video to create engaging communication experiences <br> Integrate video into SharePoint using the Stream web part | +| | Viva | Suite of apps that focus on employee experiences <br> Apps display in Teams and integrate across M365 apps <br> Experiences can be combines and targeted towards distinct roles and regions | <br> Set up, customize, and collaborate in teams and channels. Get work done using ch | Logo | Details | | :: | :- |-|  <br><br> **Analytics:** <br> - Users can [view analytics for teams and channels](https://support.microsoft.com/office/view-analytics-for-your-teams-5b8ad4b1-af34-4217-aff4-cd11a820b56b) that they are part of <br> - Access more in-depth [analytics and reporting in the Teams admin center](/microsoftteams/teams-analytics-and-reports/teams-reporting-reference) | -->[!NOTE] -> Viva Connections is in Public preview and will become more widely available to customers this Fall. [Viva Connections](viva-connections-overview.md) is one of four [Microsoft Viva](https://www.microsoft.com/microsoft-viva) modules. -+|  <br><br> **Analytics:** <br> - Users can [view analytics for teams and channels](https://support.microsoft.com/office/view-analytics-for-your-teams-5b8ad4b1-af34-4217-aff4-cd11a820b56b) that they are part of <br> - Access more in-depth [analytics and reporting in the Teams admin center](/microsoftteams/teams-analytics-and-reports/teams-reporting-reference) | ## SharePoint: Engage, learn, and collaborate SharePoint is the center or your organizationΓÇÖs internal knowledge base, or in | Logo | Details | | :: | :- |-|  to create associations between related sites and content <br><br> **Analytics:** <br> - [View usage data for your SharePoint site](https://support.microsoft.com/office/view-usage-data-for-your-sharepoint-site-2fa8ddc2-c4b3-4268-8d26-a772dc55779e) <br> - [View usage data for a SharePoint page or news post](https://support.microsoft.com/office/view-usage-data-for-pages-and-news-e3186199-ccc8-4445-9162-bb1bcec8b7ee) | +|  to create associations between related sites and content <br><br> **Analytics:** <br> - [View usage data for your SharePoint site](https://support.microsoft.com/office/view-usage-data-for-your-sharepoint-site-2fa8ddc2-c4b3-4268-8d26-a772dc55779e) <br> - [View usage data for a SharePoint page or news post](https://support.microsoft.com/office/view-usage-data-for-pages-and-news-e3186199-ccc8-4445-9162-bb1bcec8b7ee) | Build communities of interest, gather ideas, request feedback, and keep everyone | Logo | Details | | :: | :- |-|  --> | +|  Outlook is a tried-and-true form of communication for many organizations. Email | Logo | Details | | :: | :- |-|  |**Engagement options:** <br> - Reach an unlimited number of recipients <br> - [Use @mentions](https://support.microsoft.com/office/use-mentions-to-get-someone-s-attention-90701709-5dc1-41c7-aa48-b01d4a46e8c7) to get the attention of somebody in an email <br> - Get more out of your email by [sharing the same message in Microsoft Teams](https://support.microsoft.com/office/share-an-email-to-teams-from-outlook-108fc274-1e64-4ea1-90bb-51c6c7f267e3) <br> - Choose when the message by be received by [scheduling email messages](https://support.microsoft.com/office/delay-or-schedule-sending-email-messages-026af69f-c287-490a-a72f-6c65793744ba) <br><br> **Set up and maintenance options:** <br> - Consider [setting up Outlook message templates](https://support.microsoft.com/office/create-an-email-message-template-43ec7142-4dd0-4351-8727-bd0977b6b2d1) to standardize corporate communications <br> - [Create Microsoft 365 groups in Outlook](https://support.microsoft.com/office/create-a-contact-group-or-distribution-list-in-outlook-for-pc-88ff6c60-0a1d-4b54-8c9d-9e1a71bc3023) to make reaching specific audiences more easily <br><br> **Analytics:** <br> - [Add and request read receipts](https://support.microsoft.com/office/add-and-request-read-receipts-and-delivery-notifications-a34bf70a-4c2c-4461-b2a1-12e4a7a92141) and delivery notifications <br> - [Create polls and view results in an email message](https://support.microsoft.com/office/create-a-poll-in-outlook-46893563-ab12-4bd0-aff7-26f5a488fea0) | +|  |**Engagement options:** <br> - Reach an unlimited number of recipients <br> - [Use @mentions](https://support.microsoft.com/office/use-mentions-to-get-someone-s-attention-90701709-5dc1-41c7-aa48-b01d4a46e8c7) to get the attention of somebody in an email <br> - Get more out of your email by [sharing the same message in Microsoft Teams](https://support.microsoft.com/office/share-an-email-to-teams-from-outlook-108fc274-1e64-4ea1-90bb-51c6c7f267e3) <br> - Choose when the message by be received by [scheduling email messages](https://support.microsoft.com/office/delay-or-schedule-sending-email-messages-026af69f-c287-490a-a72f-6c65793744ba) <br><br> **Set up and maintenance options:** <br> - Consider [setting up Outlook message templates](https://support.microsoft.com/office/create-an-email-message-template-43ec7142-4dd0-4351-8727-bd0977b6b2d1) to standardize corporate communications <br> - [Create Microsoft 365 groups in Outlook](https://support.microsoft.com/office/create-a-contact-group-or-distribution-list-in-outlook-for-pc-88ff6c60-0a1d-4b54-8c9d-9e1a71bc3023) to make reaching specific audiences more easily <br><br> **Analytics:** <br> - [Add and request read receipts](https://support.microsoft.com/office/add-and-request-read-receipts-and-delivery-notifications-a34bf70a-4c2c-4461-b2a1-12e4a7a92141) and delivery notifications <br> - [Create polls and view results in an email message](https://support.microsoft.com/office/create-a-poll-in-outlook-46893563-ab12-4bd0-aff7-26f5a488fea0) | Microsoft Stream is video service where people in your organization can upload, | Logo | Details | | :: | :- |-|  |**Engagement options:** <br> - [Share Stream videos](/stream/portal-share-video) in email, Teams channels and chats, or in Yammer <br> - [Use the Stream web part](https://support.microsoft.com/office/use-the-stream-web-part-b97fa87c-1337-4271-a059-17f0d2b26e8b) to embed a video in a SharePoint page or news post <br> - [Upload recordings from Teams meetings into Stream](/stream/portal-upload-teams-meeting-recording) to organize and store content <br> - Consider using [Stream for live events](https://support.microsoft.com/office/get-started-with-microsoft-teams-live-events-d077fec2-a058-483e-9ab5-1494afda578a) when you need to reach large audiences and want to record the session to share with others <br><br> **Set up and maintenance options:** <br> - Stream uses [Microsoft 365 groups](/stream/portal-create-groups) and [channels](/stream/portal-create-channel) to make it easy to share and collaborate on content and manage access <br> - There are [video quotas and limitations](/stream/quotas-and-limitations) depending on your organizationΓÇÖs license <br><br> <!-- This single link under "Analytics" results in "Sorry, page not found." Also, "a" and "videos" in the hyperlink text do not agree. **Analytics:** <br> - [View statistics for a Stream videos](https://support.microsoft.com/office/view-statistics-for-a-video-in-office-365-video-46819666-2b24-4220-882d-aeceaf10a745) --> | +|  |**Engagement options:** <br> - [Share Stream videos](/stream/portal-share-video) in email, Teams channels and chats, or in Yammer <br> - [Use the Stream web part](https://support.microsoft.com/office/use-the-stream-web-part-b97fa87c-1337-4271-a059-17f0d2b26e8b) to embed a video in a SharePoint page or news post <br> - [Upload recordings from Teams meetings into Stream](/stream/portal-upload-teams-meeting-recording) to organize and store content <br> - Consider using [Stream for live events](https://support.microsoft.com/office/get-started-with-microsoft-teams-live-events-d077fec2-a058-483e-9ab5-1494afda578a) when you need to reach large audiences and want to record the session to share with others <br><br> **Set up and maintenance options:** <br> - Stream uses [Microsoft 365 groups](/stream/portal-create-groups) and [channels](/stream/portal-create-channel) to make it easy to share and collaborate on content and manage access <br> - There are [video quotas and limitations](/stream/quotas-and-limitations) depending on your organizationΓÇÖs license. +## Viva: Personalized employee experiences +Microsoft Viva is made up of several apps that focus on specific employee experience areas and can be accessed in Teams. Viva apps are integrated with existing M365 apps like SharePoint, Yammer, and Teams. Some Viva apps can help organize, personalize, and amplify organizational communications. Other Viva apps will compliment popular business scenarios and can be combined to create more powerful experiences. [Learn more about Microsoft Viva](/viva/microsoft-viva-overview). ++| Logo | Details | +| :: | :- | +|  |**Engagement options:** <br> - Use Viva Connections to [create one central place where organizational news can be viewed](/viva/connections/viva-connections-overview#viva-connections-feed) <br> - Integrate the Viva Connections experience by using the [Dashboard](/viva/connections/use-dashboard-web-part-on-home-site) and [Feed](/viva/connections/use-feed-web-part-for-viva-connections) web parts on the home site <br> - [Add cards to the Viva Connections Dashboard](/viva/connections/create-dashboard) that integrate with other communication tools like Yammer <br> - Use complimentary Viva apps like [Viva Learning](/viva/learning/) to create well-rounded employee experiences <br><br> **Set up and maintenance options:** <br> - Learn more about [how to set up Microsoft Viva](/viva/discover-more-about-each-viva-module) and the [different roles involved](/viva/microsoft-viva-admin-roles). <br> - Get more information about [Viva Connections](/viva/connections/viva-connections-overview) and [how to meet requirements](/viva/connections/guide-to-setting-up-viva-connections). ## Up next: |