| Service | Microsoft Docs article | Related commit history on GitHub | Change details |
|---|---|---|---|
| SharePoint | Advanced Management | https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/public/SharePoint/SharePointOnline/advanced-management.md | Previously updated : 05/20/2024 Last updated : 06/04/2024 Title: "Microsoft SharePoint Premium - SharePoint Advanced Management overview" |
| SharePoint | Block Download From Sites | https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/public/SharePoint/SharePointOnline/block-download-from-sites.md | Previously updated : 05/21/2024 Last updated : 06/04/2024 Title: Block download policy for SharePoint sites and OneDrive description: Learn how administrators can block download of files from a SharePo [!INCLUDE[Advanced Management](includes/advanced-management.md)] -As a SharePoint Administrator or Global Administrator in Microsoft 365, you can block download of files from SharePoint sites or OneDrive. This feature doesn't need Microsoft Entra Conditional Access policies. This feature can be set for individual sites and can't be set at the organization level. +As a SharePoint Administrator in Microsoft 365, you can block download of files from SharePoint sites or OneDrive. This feature doesn't need Microsoft Entra Conditional Access policies. This feature can be set for individual sites and can't be set at the organization level. Blocking download of files allows users to remain productive while addressing the risk of accidental data loss. Users have browser-only access with no ability to download, print, or sync files. They also won't be able to access content through apps, including the Microsoft Office desktop apps. When web access is limited, users see this message at the top of sites, "Your organization doesn't allow you to download, print, or sync from this site. For help, contact your It department." This feature requires [Microsoft SharePoint Premium - SharePoint Advanced Manage > [!NOTE] > If you installed a previous version of the SharePoint Online Management Shell, go to Add or remove programs and uninstall "SharePoint Online Management Shell." -2. Connect to SharePoint as a [Global Administrator or SharePoint Administrator](./sharepoint-admin-role.md) in Microsoft 365. To learn how, see [Getting started with SharePoint Online Management Shell](/powershell/sharepoint/sharepoint-online/connect-sharepoint-online). +2. Connect to SharePoint as a [SharePoint Administrator](./sharepoint-admin-role.md) in Microsoft 365. To learn how, see [Getting started with SharePoint Online Management Shell](/powershell/sharepoint/sharepoint-online/connect-sharepoint-online). 3. Run the following command. |
| SharePoint | Change History Report | https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/public/SharePoint/SharePointOnline/change-history-report.md | Previously updated : 05/21/2024 Last updated : 06/04/2024 Title: "Create change history reports" You can create new reports, delete, and refresh their statuses from the change h ### Site settings report -Generate a site settings report for a given date range and filter by sites and users. You can download the report as a CSV file to view the site property changes. All site actions performed by Site administrators, Global administrators, and SharePoint administrators are captured in the report. +Generate a site settings report for a given date range and filter by sites and users. You can download the report as a CSV file to view the site property changes. All site actions performed by Site Administrators and SharePoint Administrators are captured in the report. ### Organization settings report (preview) |
| SharePoint | Data Access Governance Reports | https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/public/SharePoint/SharePointOnline/data-access-governance-reports.md | Previously updated : 05/20/2024 Last updated : 06/04/2024 Title: "Data access governance reports for SharePoint sites" |
| SharePoint | Deploy Intune | https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/public/SharePoint/SharePointOnline/deploy-intune.md | Previously updated : 4/12/2024 Last updated : 06/04/2024 Title: "Deploy OneDrive apps using Intune" description: "In this article, you'll learn how you can use Intune to deploy the # Deploy OneDrive apps by using Intune -If you're a global admin or assigned [a role in Intune](/mem/intune/fundamentals/role-based-access-control) that gives you the necessary permissions, you can use Intune to deploy OneDrive apps. Before you begin deploying, make sure you review the planning information and deployment options in the [Plan file sync for SharePoint and OneDrive in Microsoft 365](plan-file-sync.md). +As an [Intune Administrator](/mem/intune/fundamentals/role-based-access-control), you can use Intune to deploy OneDrive apps. Before you begin deploying, make sure you review the planning information and deployment options in the [Plan file sync for SharePoint and OneDrive in Microsoft 365](plan-file-sync.md). To deploy apps in Intune, you use the [Microsoft Intune admin center](https://intune.microsoft.com/?ref=AdminCenter#blade/Microsoft_Intune_DeviceSettings/AppsMenu/allApps). |
| SharePoint | Disable Contact Support Send Feedback | https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/public/SharePoint/SharePointOnline/disable-contact-support-send-feedback.md | -description: "This article describes how global and SharePoint admins in Microsoft 365 can disable the 'Contact support' and 'Send feedback' features in the OneDrive sync app." +description: "This article describes how SharePoint Administrators in Microsoft 365 can disable the 'Contact support' and 'Send feedback' features in the OneDrive sync app." # Prevent users from contacting Microsoft directly The OneDrive sync app (OneDrive.exe) allows users to contact Microsoft directly  -As a global or SharePoint admin in Microsoft 365, you might want to disable these support features to prevent people in your organization from contacting Microsoft directly. +As a SharePoint Administrator, you can disable these support features to prevent people in your organization from contacting Microsoft directly. If you disable these features, users can still select Get help to view help articles, but the Contact support link will no longer appear. To disable these features in Windows, you can: > [!NOTE] > If you installed a previous version of the SharePoint Online Management Shell, go to Add or remove programs and uninstall "SharePoint Online Management Shell." -2. Connect to SharePoint as a [global admin or SharePoint admin](/sharepoint/sharepoint-admin-role) in Microsoft 365. To learn how, see [Getting started with SharePoint Online Management Shell](/powershell/sharepoint/sharepoint-online/connect-sharepoint-online). +2. Connect to SharePoint as a [SharePoint Administrator](/sharepoint/sharepoint-admin-role) in Microsoft 365. To learn how, see [Getting started with SharePoint Online Management Shell](/powershell/sharepoint/sharepoint-online/connect-sharepoint-online). 3. Run the following command: |
| SharePoint | Advanced Management | https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/public/SharePoint/SharePointOnline/includes/advanced-management.md | |
| SharePoint | Library Version Limits | https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/public/SharePoint/SharePointOnline/library-version-limits.md | Title: "Set version limits for a document library(Preview)" ---+++ recommendations: true Last updated 04/30/2024 audience: Admin Follow these steps to manage version history limits for a site by using PowerShe > [!NOTE] > If you installed a previous version of the SharePoint Online Management Shell, go to Add or remove programs and uninstall **SharePoint Online Management Shell**. -1. Connect to SharePoint as a [Global Administrator or SharePoint Administrator](/sharepoint/sharepoint-admin-role) in Microsoft 365. To learn how, see [Getting started with SharePoint Online Management Shell](/powershell/sharepoint/sharepoint-online/connect-sharepoint-online). +1. Connect to SharePoint as a [SharePoint Administrator](/sharepoint/sharepoint-admin-role) in Microsoft 365. To learn how, see [Getting started with SharePoint Online Management Shell](/powershell/sharepoint/sharepoint-online/connect-sharepoint-online). 2. Run one of the following commands to manage version history limits on a library: | **Action** | **PowerShell Command** | |
| SharePoint | List Onedrive Urls | https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/public/SharePoint/SharePointOnline/list-onedrive-urls.md | Previously updated : 04/09/2024 Last updated : 06/04/2024 Title: "View the list of OneDrive URLs for users in your organization" description: "In this article, you'll learn how to view the OneDrive URLs for us # View the list of OneDrive URLs for users in your organization -This article is for global and SharePoint admins in Microsoft 365 who want to confirm the OneDrive URLs for users in their organization. +This article is for SharePoint Administrators in Microsoft 365 who want to confirm the OneDrive URLs for users in their organization. ## About OneDrive URLs Numbers or GUIDs might be appended to the URL if a conflict is detected, so it's ## Use the OneDrive usage report to view the list of OneDrive users and URLs -1. Go to the [OneDrive usage report in the Microsoft 365 admin center](https://admin.microsoft.com/#/reportsUsage/OneDriveSiteUsage) and sign in as a SharePoint admin, global admin, global reader, or reports reader. (If you see a message that you don't have permission to access the page, you don't have one of these roles in your organization.) +1. Go to the [OneDrive usage report in the Microsoft 365 admin center](https://admin.microsoft.com/#/reportsUsage/OneDriveSiteUsage) and sign in as a SharePoint Administrator, global reader, or reports reader. (If you see a message that you don't have permission to access the page, you don't have one of these roles in your organization.) > [!NOTE] > If you have Office 365 operated by 21Vianet (China), [sign in to the Microsoft 365 admin center](https://go.microsoft.com/fwlink/p/?linkid=850627), browse to **Reports** \> **Usage**. Under **OneDrive files**, select **View more**. The list you create in these steps will be saved to a text file. 4. The script will prompt you for the SharePoint admin center URL. For example, `https://contoso-admin.sharepoint.com` is the Contoso SharePoint admin center URL. -5. You'll then be prompted to sign in. Use a SharePoint admin or global admin account. +5. You'll then be prompted to sign in. Use a SharePoint Administrator account. After the script successfully completes, a text file is created in the location specified by the **$LogFile** variable in the script. This file contains a list of all OneDrive URLs in your organization. The following text provides an example of how the list of URLs in this file should be formatted. |
| SharePoint | Organization Assets Library | https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/public/SharePoint/SharePointOnline/organization-assets-library.md | If your organization needs to store and manage files for all your users to use, 2. **Set the permissions on the site**. Add the people you want to be able to upload files as members or owners of the site or Microsoft 365 Group. >[!NOTE]- > Add "Everyone except external users" as visitors. If necessary, [customize the permissions for the library](https://support.office.com/article/02d770f3-59eb-4910-a608-5f84cc297782). You can customize the permissions of up to 100 files and folders in the library. + > Adding "Everyone except external users" as visitors is required. If necessary, [customize the permissions for the library](https://support.office.com/article/02d770f3-59eb-4910-a608-5f84cc297782). You can customize the permissions of up to 100 files and folders in the library. 3. Upload the images or Office templates to a document library. |
| SharePoint | Pre Provision Accounts | https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/public/SharePoint/SharePointOnline/pre-provision-accounts.md | Previously updated : 03/28/2024 Last updated : 06/04/2024 Title: "Pre-provision OneDrive for users in your organization" This article describes how to pre-provision OneDrive for your users by using Pow > [!IMPORTANT] > The user accounts that you're pre-provisioning must be allowed to sign in and must also have a SharePoint license assigned.-> To provision OneDrive by using this cmdlet, you must be a global or SharePoint administrator and must be assigned a SharePoint license. +> To provision OneDrive by using this cmdlet, you must be a SharePoint Administrator and must be assigned a SharePoint license. > [!NOTE] > If you're pre-provisioning OneDrive for a large number of users, it might take multiple days for the OneDrive locations to be created. This article describes how to pre-provision OneDrive for your users by using Pow > [!NOTE] > If you installed a previous version of the SharePoint Online Management Shell, go to Add or remove programs and uninstall "SharePoint Online Management Shell." -3. Connect to SharePoint as a [global admin or SharePoint admin](/sharepoint/sharepoint-admin-role) in Microsoft 365. To learn how, see [Getting started with SharePoint Online Management Shell](/powershell/sharepoint/sharepoint-online/connect-sharepoint-online). +3. Connect to SharePoint as a [SharePoint Administrator](/sharepoint/sharepoint-admin-role) in Microsoft 365. To learn how, see [Getting started with SharePoint Online Management Shell](/powershell/sharepoint/sharepoint-online/connect-sharepoint-online). > [!NOTE] > The PowerShell command Request-SPOPersonalSite works only for users who are allowed to sign in. If you've blocked users from signing in, you can allow them to sign in by running the PowerShell command **Update-MgUser** using the text file you created in Step 1. |
| SharePoint | Restore Deleted Onedrive | https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/public/SharePoint/SharePointOnline/restore-deleted-onedrive.md | Previously updated : 02/25/2024 Last updated : 06/04/2024 Title: "Restore a deleted OneDrive" description: Learn how to restore a deleted user's OneDrive when the deleted use # Restore a deleted OneDrive -When you delete a user in the Microsoft 365 admin center (or when a user is removed through Active Directory synchronization), the user's OneDrive is retained for the number of days you specify in the <a href="https://go.microsoft.com/fwlink/?linkid=2185219" target="_blank">SharePoint admin center</a>. (For info, see [Set the default file retention for deleted OneDrive users](set-retention.md).) The default is 30 days. During this time, other users can still access shared content. At the end of the time period, the OneDrive remains in a deleted state for 93 days and can only be restored by a global or SharePoint admin. +When you delete a user in the Microsoft 365 admin center (or when a user is removed through Active Directory synchronization), the user's OneDrive is retained for the number of days you specify in the <a href="https://go.microsoft.com/fwlink/?linkid=2185219" target="_blank">SharePoint admin center</a>. (For info, see [Set the default file retention for deleted OneDrive users](set-retention.md).) The default is 30 days. During this time, other users can still access shared content. At the end of the time period, the OneDrive remains in a deleted state for 93 days and can only be restored by a SharePoint Administrator. For info about using Files Restore to restore a OneDrive to a previous point in time, see [Restore your OneDrive](https://support.office.com/article/fa231298-759d-41cf-bcd0-25ac53eb8a15). If the user was deleted within 30 days, you can restore the user and all their d > [!NOTE] > If you installed a previous version of the SharePoint Online Management Shell, go to Add or remove programs and uninstall "SharePoint Online Management Shell." -2. Connect to SharePoint as a [global admin or SharePoint admin](/sharepoint/sharepoint-admin-role) in Microsoft 365. To learn how, see [Getting started with SharePoint Online Management Shell](/powershell/sharepoint/sharepoint-online/connect-sharepoint-online). +2. Connect to SharePoint as a [SharePoint Administrator](/sharepoint/sharepoint-admin-role) in Microsoft 365. To learn how, see [Getting started with SharePoint Online Management Shell](/powershell/sharepoint/sharepoint-online/connect-sharepoint-online). 3. Determine if the OneDrive is available for restore. |
| SharePoint | Site Version Limits | https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/public/SharePoint/SharePointOnline/site-version-limits.md | Title: "Change version history limits for a Site (Preview)" ---+++ recommendations: true Last updated 04/30/2024 audience: Admin Follow these steps to manage Version history limits for a site by using PowerShe > [!NOTE] > If you installed a previous version of the SharePoint Online Management Shell, go to Add or remove programs and uninstall **SharePoint Online Management Shell**. -1. Connect to SharePoint as a [Global Administrator or SharePoint Administrator](/sharepoint/sharepoint-admin-role) in Microsoft 365. To learn how, see [Getting started with SharePoint Online Management Shell](/powershell/sharepoint/sharepoint-online/connect-sharepoint-online). +1. Connect to SharePoint as a [SharePoint Administrator](/sharepoint/sharepoint-admin-role) in Microsoft 365. To learn how, see [Getting started with SharePoint Online Management Shell](/powershell/sharepoint/sharepoint-online/connect-sharepoint-online). 2. Run one of the following commands to manage version history limits on your site: | **Action** | **PowerShell Command** | |
| SharePoint | Sync Health | https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/public/SharePoint/SharePointOnline/sync-health.md | Previously updated : 01/01/2024 Last updated : 06/04/2024 Title: "OneDrive sync reports in the Apps Admin Center" Before getting started, be sure that you're familiar with the requirements neede - OneDrive sync apps on the Insiders, Production, or Deferred ring. [Set the sync app update ring](use-group-policy.md#set-the-sync-app-update-ring). -- [Global Administrator](/microsoft-365/admin/add-users/about-admin-roles), Office Apps Administrator or Microsoft 365 Administrator role access is required to enable and set up the dashboard for your organization. After the feature is enabled by one of these roles, one can also view the dashboard using [Global Reader](/microsoft-365/admin/add-users/about-admin-roles), Global Administrator, Security Administrator, Office Apps Administrator, or Reports Reader access. To learn more about administrator roles and permissions in Microsoft 365, visit [About Admin Roles](/microsoft-365/admin/add-users/about-admin-roles).+- [Office Apps Administrator](/microsoft-365/admin/add-users/about-admin-roles) or Microsoft 365 Administrator role access is required to enable and set up the dashboard for your organization. After the feature is enabled by one of these roles, one can also view the dashboard using [Global Reader](/microsoft-365/admin/add-users/about-admin-roles), Security Administrator, Office Apps Administrator, or Reports Reader access. To learn more about administrator roles and permissions in Microsoft 365, visit [About Admin Roles](/microsoft-365/admin/add-users/about-admin-roles). - Devices in your organization should allow connections to `https://clients.config.office.net`. This tab provides how-to steps for enabling sync reports on Windows devices. 1. Ensure you have the required role and app versions listed in the [previous section](#requirements). -2. Go to [Microsoft 365 Apps admin center](https://config.office.com) and sign in as a global admin or Office apps admin. +2. Go to [Microsoft 365 Apps admin center](https://config.office.com) and sign in as an Office App Administrator. 3. From the left navigation menu, select **Health** > **OneDrive Sync**. This tab provides how-to steps for enabling sync reports on macOS devices. 1. Ensure you have the required role and app versions listed in the [previous section](#requirements). -2. Go to the [Microsoft 365 Apps admin center](https://config.office.com) and sign in as a global admin or Office apps admin. +2. Go to the [Microsoft 365 Apps admin center](https://config.office.com) and sign in as an Office Apps Administrator. 3. From the left navigation menu, select **Health** > **OneDrive Sync**. This section describes known limitations and considerations in sync reporting. **Considerations:** - There is negligible impact to a network after enabling the sync reports setting on devices.-- Microsoft continues its commitment to meet and exceed the requirements of EU data protection laws. All data storage is EU Data Boundary compliant. +- Microsoft continues its commitment to meet and exceed the requirements of EU data protection laws. All data storage is EU Data Boundary compliant. - There are no Power BI templates available for sync reports. - Admins will see errors based on the user's client language, not in the admin's configured language. |
| SharePoint | Trim Versions | https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/public/SharePoint/SharePointOnline/trim-versions.md | Title: "Trim existing versions on site, library, or OneDrive(Preview)" ---+++ recommendations: true Last updated 04/30/2024 audience: Admin description: "This article provides guidance on how to trim existing versions fr > [!CAUTION] > Versions deleted using trimming jobs are permanently deleted. This deletion workflow bypasses the normal recycle bin retention and deleted versions cannot be recovered. -As a global or SharePoint admin in Microsoft 365, you can queue a job to trim existing versions on a site, library, or OneDrive user account to reduce the version storage footprint of your site. You can also align existing version storage with updated version history limits by scheduling a job to trim existing versions or align existing version storage with updated Version history limits.<br> There are several things you need to consider before you decide to trim existing Version history on a site or library. Version availability is critical for recovery scenarios like undoing unwanted changes. Versions deleted using trimming jobs are permanently deleted and can't be recovered from recycle bin. +As a SharePoint admin in Microsoft 365, you can queue a job to trim existing versions on a site, library, or OneDrive user account to reduce the version storage footprint of your site. You can also align existing version storage with updated version history limits by scheduling a job to trim existing versions or align existing version storage with updated Version history limits.<br> There are several things you need to consider before you decide to trim existing Version history on a site or library. Version availability is critical for recovery scenarios like undoing unwanted changes. Versions deleted using trimming jobs are permanently deleted and can't be recovered from recycle bin. | **Phase** | **Recommended Actions** | | | | Follow these steps to trim existing versions using PowerShell. > [!NOTE] > If you installed a previous version of the SharePoint Online Management Shell, go to Add or Remove programs and uninstall **SharePoint Online Management Shell**. -1. Connect to SharePoint as a [Global Administrator or SharePoint Administrator](/sharepoint/sharepoint-admin-role) in Microsoft 365. To learn how, see [Getting started with SharePoint Online Management Shell](/powershell/sharepoint/sharepoint-online/connect-sharepoint-online). +1. Connect to SharePoint as a [Administrator or SharePoint Administrator](/sharepoint/sharepoint-admin-role) in Microsoft 365. To learn how, see [Getting started with SharePoint Online Management Shell](/powershell/sharepoint/sharepoint-online/connect-sharepoint-online). 2. Run one of the following commands to trim the existing versions: | **Action** | **PowerShell Command** | |
| SharePoint | Version Limits Onedrive Ps | https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/public/SharePoint/SharePointOnline/version-limits-onedrive-ps.md | Title: "Set version limits on OneDrive using PowerShell(Preview)" ---+++ recommendations: true Last updated 04/30/2024 audience: Admin description: "This article provides guidance on how an admin can set the version # Change version limits on OneDrive using PowerShell (Preview) -By default, organization version history settings are applied to all new OneDrive accounts. As a global or SharePoint admin in Microsoft 365, you can set the version limits on OneDrive storage for a specific user. +By default, organization version history settings are applied to all new OneDrive accounts. As a SharePoint admin in Microsoft 365, you can set the version limits on OneDrive storage for a specific user. Follow these steps to manage Version history limits for a site by using PowerShell. Follow these steps to manage Version history limits for a site by using PowerShe > [!NOTE] > If you installed a previous version of the SharePoint Online Management Shell, go to Add or remove programs and uninstall **SharePoint Online Management Shell**. -1. Connect to SharePoint as a [Global Administrator or SharePoint Administrator](/sharepoint/sharepoint-admin-role) in Microsoft 365. To learn how, see [Getting started with SharePoint Online Management Shell](/powershell/sharepoint/sharepoint-online/connect-sharepoint-online). +1. Connect to SharePoint as a [SharePoint Administrator](/sharepoint/sharepoint-admin-role) in Microsoft 365. To learn how, see [Getting started with SharePoint Online Management Shell](/powershell/sharepoint/sharepoint-online/connect-sharepoint-online). 2. Run one of the following commands to manage Version history limits for a specific user: | **Action** | **PowerShell Command** | Follow these steps to manage Version history limits for a site by using PowerShe ## Learn More [Change a specific user's OneDrive storage space](change-user-storage.md)-- |
| SharePoint | Version Storage Report Site | https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/public/SharePoint/SharePointOnline/version-storage-report-site.md | Title: "Generate version storage usage report for a site(Preview)" ---+++ recommendations: true Last updated 04/30/2024 audience: Admin description: "This article provides guidance on how to generate version storage # Generate version storage usage report for a SharePoint site (Preview) -As a global or SharePoint admin in Microsoft 365, you can request an inventory of the versions on a site, library, or file, which can be used for various scenarios: +As a SharePoint admin in Microsoft 365, you can request an inventory of the versions on a site, library, or file, which can be used for various scenarios: - Review current version storage used by existing versions. Follow these steps to manage version history limits for a site by using PowerShe > [!NOTE] > If you installed a previous version of the SharePoint Online Management Shell, go to Add or remove programs and uninstall **SharePoint Online Management Shell**. -1. Connect to SharePoint as a [Global Administrator or SharePoint Administrator](/sharepoint/sharepoint-admin-role) in Microsoft 365. To learn how, see [Getting started with SharePoint Online Management Shell](/powershell/sharepoint/sharepoint-online/connect-sharepoint-online). +1. Connect to SharePoint as a [SharePoint Administrator](/sharepoint/sharepoint-admin-role) in Microsoft 365. To learn how, see [Getting started with SharePoint Online Management Shell](/powershell/sharepoint/sharepoint-online/connect-sharepoint-online). 2. Run one of the following commands to generate a version storage usage report: | **Action** | **PowerShell Command** | |