-The advantage to using hub sites is that they provide a flat architecture that is flexible and carries branding and navigation across multiple sites connected to the hub.

-If you have subsidiaries in different regions that have their own branding and navigation, an option for you is to create a hub site for each region.

-## Multilingual sites and pages

-A separate consideration for a global or regional intranet is whether you want to set up sites on your intranet to be multilingual so that users can read and work with content in their preferred languages.

-User interface elements like site navigation, site title, and site description can be shown in the [user's preferred language](https://support.microsoft.com/office/change-your-personal-language-and-region-settings-caa1fccc-bcdb-42f3-9e5b-45957647ffd7). Additionally, you can provide pages and news posts on communication sites that you translate to usersΓÇÖ preferred languages. For example, you may have provisioned your site with a default language of English, but you have users who have set their language preference to Spanish, and users who have set their language preference to French. You can set up your site(s) to view in the site default language as well as in French and Spanish.

->**Note** User interface elements and pages are not translated automatically. Each page created in your default language can have a corresponding page in a chosen target language that you, or someone you assign, manually translates. After you translate such a page and publish it, it will automatically be displayed to users who have set a preferred language in their Office personal profile.

-**Next steps for multilingual sites and pages**

-* Site owners determine which [languages to support](https://support.microsoft.com/office/languages-supported-by-sharepoint-dfbf3652-2902-4809-be21-9080b6512fff) on their sites

-* Site owners [enable multilingual features and choose languages](https://support.microsoft.com/office/create-multilingual-communication-sites-pages-and-news-2bb7d610-5453-41c6-a0e8-6f40b3ed750c#bkmk_enable)

-* [Create multilingual communication sites, pages, and news](https://support.microsoft.com/office/create-multilingual-communication-sites-pages-and-news-2bb7d610-5453-41c6-a0e8-6f40b3ed750c)

-* [Set up a multilingual site name, navigation and footer](https://support.microsoft.com/office/create-multilingual-communication-sites-pages-and-news-2bb7d610-5453-41c6-a0e8-6f40b3ed750c#bkmk_muitranslations)

-Audience targeting helps the most relevant content get to the right audiences. By enabling audience targeting, specific content will be prioritized to specific audiences through SharePoint web parts, page libraries, and navigational links.

-For example, you might want to prominently display news about a sales meeting in Asia to users in that region rather than display it prominently to all regions.

-**Next steps for audience targeting**

-* Learn how to [set up audience targeting](https://support.microsoft.com/office/target-content-to-a-specific-audience-on-a-sharepoint-site-68113d1b-be99-4d4c-a61c-73b087f48a81)

-* Learn more about [creating groups](/microsoft-365/admin/create-groups/create-groups) for audience targeting

-## Microsoft 365 Multi-Geo

->**Notes** Due to the unique nature of data requirements in China, a differentiated version of Office 365 is available and operated by a partner from datacenters inside China. This service is not considered a Multi-Geo service. It is powered by technology that Microsoft has licensed to 21Vianet. For more information, see [Office 365 operated by 21Vianet - Service Descriptions](/office365/servicedescriptions/office-365-platform-service-description/office-365-operated-by-21vianet).

->A differentiated service called Microsoft Cloud Germany is being migrated to Office 365 services in the new German datacenter. For more information, see [Migration from Microsoft Cloud Deutschland to Office 365 services in the new German datacenter regions](/microsoft-365/enterprise/ms-cloud-germany-transition).

-**Next steps for Microsoft 365 Multi-Geo**

-* Learn how to [plan and set up](/microsoft-365/enterprise/multi-geo-tenant-configuration) Multi-Geo for your organization

-* Learn how to [set up Multi-Geo](https://techcommunity.microsoft.com/t5/office-365-blog/now-available-multi-geo-in-sharepoint-and-office-365-groups/ba-p/263302) in the SharePoint admin center to enable Multi-Geo features [across the user experience](/microsoft-365/enterprise/multi-geo-user-experience)

-

-If you already have [Microsoft 365 learning pathways](/office365/customlearning/) solution provisioned, you can add the SharePoint Success Site Content Pack to M365 learning pathways without [provisioning the SharePoint Success Site template](./provision-sss.md). In the learning pathways administration page, you can add a reference to the SharePoint Success Site CDN (Content Delivery Network), so the SharePoint Success Site content can be delivered through the Learning Pathways Web part.

-The SharePoint Success SiteΓÇÖs up-to-date CDN includes a range of content that helps new users and existing site owners plan, build, and manage SharePoint sites:

-## Add the SharePoint Success Site CDN

-2. Select the ellipsis (…) and then **Add Content Pack**

-

-

-## Then, add and filter the learning pathways web part

-You can add the Learning Pathways Web part to a SharePoint page, and then filter the content to display the SharePoint Success Site content.

-1. From the a site, add a page by selecting **+ New** and then **Page**

-## Finally, filter the web part to the SharePoint Success Site content

-For more information about filtering content, see [Add and edit the Microsoft 365 learning pathways web part](/office365/customlearning/custom_addwebpart).

-Learn how to build a training and learning experience that will keep employees and team members up to date with important skills and proficiencies required for professional success. 

-Organizations can provide an end-to-end training and learning experience that provides the tools needed to ensure all employees have access to developmental material needed for the highest level of proficiency in any field.

-<br>

-<br>

-<br>

-Get started planning, building, and launching a training and learning experience with Microsoft 365 tools.ΓÇ»

-## Overview of creating a training and learning experience for employees 

-<br>

-<br>

-| Plan | Build | Launch |

-| :-- | : |:-|

-|  |  | |

-|- Understand your organizational needs  <br> - List all learning objectives <br> - Categorize by department, areas of expertise, and skill levels <br> - Identify timelines <br> - Define goals and outcomes| - Choose the best tools for your training and learning experience <br> - Make sure all tools and experiences are accessible by all employees  <br> - Create a place where employees with similar learning objectives can connect | - Set realistic timelines and dates for completion  <br> - Notify employees of upcoming training and learning opportunities and initiatives <br> - Gather insights from each platform used to measure overall effectiveness of training and learning experience  |

-**Planning considerations:**

-| Step 1: Understand your organizational needs |Step 2: List and categorize all learning objectives | Step 3: Define goals and outcomes | Step 4: Review Microsoft 365 Learning and Training tools |

-| :--: | :: |:-:|:-:|

-|  |  | | 

-### Step 1: Understand your organizational needs 

-Take inventory of all organizational departments, teams, and disciplines. Are there any legally required continued learning mandates for any employee groups in your organization? How many? Is there a broad range of disciplines and areas of expertise across your organization? Is there a certain budget that needs to be set and adhered to for learning and training resources? Set aside time to list all factors out to get a full scope of what is needed.

-### Step 2: List and categorize all learning objectives 

-Now that you have listed out your organizational needs, identify the learning objectives for each employee group. Separate the required learning from suggested or recommended learning. Identify timelines for completion based on organizational needs. Establish starting points and finish lines for each module or experience.

-### Step 3: Define goals and outcomes 

-Every organization has its own variation of technical and soft skills that need to be upheld and maintained over time. These skills can range from learning how to use job-related tools and in-house resources to learning about the intricacies of the companyΓÇÖs culture and policies. Define what needs to be prioritized as learning goals and outcomes from the employees in your organization, prioritize these goals and begin curating modules and learning materials that best meet these desired goals and outcomes.

-### Step 4: Review Microsoft 365 Learning and Training tools

-## Build the learning and training experience

-Build out the learning and training experience one platform at a time. The tools listed here can be connected to each other, providing a thorough and connected learning and training journey for all employees.

-Viva Learning (Preview) is an application for Microsoft Teams that allows users to discover, recommend, and access learning modules from different platforms to help users gain knowledge in any specific focus area. Viva Learning (Preview) pulls content from LinkedIn Learning, Microsoft Learn, Microsoft 365 Training, and other partners. Use Viva Learning to curate learning modules for each employee that helps orient them on organizational needs, team needs, and the tools that they will be working with daily.

-In Viva Learning (Preview), managers of an organization or team can assign learning and track the learning progress of each module. The Viva Learning (Preview) home view aggregates a variety of information, including assigned content from learning management systems, recommended learnings, trending content, and learning provider content libraries.

-Learn more about [Viva Learning (Preview)](https://www.microsoft.com/en-us/microsoft-viva/learning/?ef_id=21e9ec552f93177bad868d00eec92fd8:G:s&OCID=AID2200888_SEM_21e9ec552f93177bad868d00eec92fd8:G:s&msclkid=21e9ec552f93177bad868d00eec92fd8)

-### Create a learning and development landing page using SharePointΓÇ»

-Create an internal communication site that acts as a home for the learning and training experience. This site should lay out resources, deliverables, and learning objectives in and organized way. This site should also contain the most up-to-date information to ensure the employee has everything needed to be successful. Try organizing action items on this site in a way that signals priority. List the things that need to be finished first at the top. This will help employees organize their learning and training to the best of their ability.

-Microsoft offers a new customizable [Learning Central SharePoint communication site template](https://support.microsoft.com/office/use-the-sharepoint-learning-central-site-template-8a38c30a-746c-4081-8781-3679d6a3c0f6) that can help get you started.

-Get started with [SharePoint site templates](https://support.microsoft.com/office/apply-and-customize-sharepoint-site-templates-39382463-0e45-4d1b-be27-0e96aeec8398#ID0EDBH=Communication_site_templates).

-

-<br>

-Many learning experiences require hands-on training. Some experiences are better held in live environments where employees can ask questions and get guidance in real time. With the emergence of virtual work, having face time with other people in the organization is still important in making sure employees can communicate with learning instructors and other peers and ask top-of-mind questions. Use Microsoft Teams to administer live learning and training experiences.

-Make this live event fun and engaging by giving employees an opportunity to communicate with each other in the Teams chat box or allow employees to ask questions on camera or through the moderated Q&A in Teams live events.

-Record each session so employees can review the learning material later, or so future employees can experience the session as well. Make this recording available through the SharePoint Learning and Training site or through the Viva Learning platform.

-Learn more about [Teams live events](/microsoftteams/teams-live-events/what-are-teams-live-events).

-### Provide an opportunity for employees to learn from each other in communities on YammerΓÇ»

-<br>

-Give employees that have similar learning objectives the opportunity to connect with each other and build a supportive virtual community in Yammer. Yammer is a platform that connects leaders, communicators, and employees to build communities, share knowledge, and engage across the organization. Yammer allows you to set up a community specifically for employees within the same or similar disciplines.

-Naturally, employees come across information at different times in their learning and training process. Creating a space where new employees can build a community for themselves gives them the opportunity to share information as they come across it. In this virtual space, new employees can share resources, share ideas, and get to know each other. It also helps them build internal bonds that can last over the course of their career.

-Learn more about building communities in [Yammer](/yammer/get-started-with-yammer/newyammer-faq).

-

-### Make sure all tools and experiences are accessibleΓÇ»

-Ensure each learning and training experience is accessible by [incorporating best practices across all selected Microsoft 365 tools](https://www.microsoft.com/microsoft-365/business/accessibility-tools). Make sure everything in your learning and training experience is visible and labeled properly. Make proper use of alternative text for images and graphics. Incorporate [transcripts](https://support.microsoft.com/office/view-live-transcription-in-a-teams-meeting-dc1a8f23-2e20-4684-885e-2152e06a4a8b) in videos and training material.

-

-Share this experience with the right people. Make sure employees know how to access all the tools needed in the learning experience. Use all sharing options including email, Teams messages, Yammer posts, SharePoint web parts, Viva Learning, and [Viva Connections](/sharepoint/viva-connections-overview) to build awareness and increase accessibility.

-

-Ensure every employee and instructor has access to all tools and resources. Consider the unique needs of everyone involved in making sure the learning and training experience is successful. Stay informed about the specific time zones of every stakeholder to make sure all timelines and deliverables are feasible for everyone involved.

-

-Lastly, make the starting point and finish line clear. Review your experience to ensure employees know exactly where to start and when the experience has been completed successfully. This can be done within the experience, or by planning to generate an email through [Outlook](https://support.microsoft.com/outlook) that lets them know when they have finished each learning objective and if anything else is required of them.

-## Launch a training and learning experience 

-After the learning and training experience has been planned and the tools have been selected, itΓÇÖs time to launch your experience.

-### Notify employees of upcoming training 

-

-Build awareness of upcoming training by sending an email in Outlook or by adding a [SharePoint news posts](https://support.microsoft.com/office/create-and-share-news-on-your-sharepoint-sites-495f8f1a-3bef-4045-b33a-55e5abe7aed7) to spread the word across various platforms. Let employees know if the training is required or suggested. List important details about the training like the due date and the learning objectives. Ensure all employees know how to access the learning module or experience.

-### Gather insights to determine successΓÇ»

-Gather insights from each platform along the way. Use these insights to inform managers, team leads, and other stakeholders. Look for insights such as live event attendance, audience reach, site traffic, module completion, and more.

-Ask for feedback on the learning and training experience often using [Microsoft Forms](https://support.microsoft.com/forms). Use this feedback to determine what needs to be improved or altered for the next learning and training experience.

-**3. Practice and exploration ΓÇô** Use your organizationΓÇÖs [champion community](https://view.officeapps.live.com/op/view.aspx?src=https://fto365dev.blob.core.windows.net:443/media/Default/DocResources/Adoption/Build_Champions_Program_Guide.pptx) in leading hand-on events and demonstrations in addition to 1:1 help.

-> - Tenant administratorsΓÇÖ credentials (or higher) are required to provision a template from the look book

-> - The workplace transformation site will take about 15 minutes to provision

-1. Start by navigating to the [SharePoint look book](https://lookbook.microsoft.com/) and selecting the workplace transformation site template. Select **Add to your tenant**.

-2. Then, select a site name, URL, and email address where an email confirmation will be sent when the site is successfully created.

-3. Select **Provision**, and in less than 15 minutes you will receive an email confirmation with a link to your new site.

-Customize the workplace transformation site to fit the needs of your organizationΓÇÖs change management project. Customize the theme, logo, navigation, web parts, and pre-populated content.

-1. Open your web browser and navigate to [office.com](https://www.office.com/) or your organizationΓÇÖs sign in location.

-2. **Sign in** with your username and password.

-3. Navigate to the location of the site using the URL supplied by your tenant admin, or select SharePoint from the Microsoft 365 home page, and then select the **Workplace transformation site**.

-1. Start by navigating to **Setting > Site contents**, and then select **Hybrid workplace checklist**.

-2. Then you can edit list items, [change columns and labels](https://support.microsoft.com/office/create-a-column-in-a-list-or-library-2b0361ae-1bd3-41a3-8329-269e5f81cfa2), the theme and more. Or, you can [create a new list based on an existing Excel spreadsheet](https://support.microsoft.com/office/create-a-list-based-on-a-spreadsheet-380cfeb5-6e14-438e-988a-c2b9bea574fa) or [use a list template](https://support.microsoft.com/office/create-a-list-from-a-template-70b008a2-7a3d-4223-83d8-345e0313974d).

-3. Finally, [edit the view of your list](https://support.microsoft.com/office/edit-a-view-of-a-list-15916903-e79a-423f-b4e2-02d37e1ff372) to make sure users see the most important information in the [List web part](https://support.microsoft.com/office/use-the-list-web-part-ef0a1b80-f8b3-443d-b04a-1e76c70b5537) on the **Get started page**.

-1. Select **Share site** from the right-hand corner.

-2. In the **Share site** pane, enter the names of people or groups to add them to the site, or enter "Everyone except external users" to share the site with everyone in your organization.

-3. Change the permission level (Read, Edit, or Full control) as needed.

-4. Enter an optional message to send to the person or clear the **Send email box** if you don't want to send an email.

-5. Select **Share**.

-

-

-

-

-> Blocking or limiting access on unmanaged devices relies on Azure AD conditional access policies. [Learn about Azure AD licensing](https://azure.microsoft.com/pricing/details/active-directory/) For an overview of conditional access in Azure AD, see [Conditional access in Azure Active Directory](/azure/active-directory/conditional-access/overview). For info about recommended SharePoint access policies, see [Policy recommendations for securing SharePoint sites and files](/microsoft-365/enterprise/sharepoint-file-access-policies). If you limit access on unmanaged devices, users on managed devices must use one of the [supported OS and browser combinations](/azure/active-directory/conditional-access/technical-reference#client-apps-condition), or they will also have limited access.

- >[!NOTE]

- >If you have Office 365 operated by 21Vianet (China), [sign in to the Microsoft 365 admin center](https://go.microsoft.com/fwlink/p/?linkid=850627), then browse to the SharePoint admin center and open the Access control page.

-2. Select **Unmanaged devices**.

- 

- > [!NOTE]

- > It can take 5-10 minutes for the policy to take effect. It won't take effect for users who are already signed in from unmanaged devices.

-> [!IMPORTANT]

-> If you block or limit access from unmanaged devices, we recommend also blocking access from apps that don't use modern authentication. Some third-party apps and versions of Office prior to Office 2013 don't use modern authentication and can't enforce device-based restrictions. This means they allow users to bypass conditional access policies that you configure in Azure. In <a href="https://go.microsoft.com/fwlink/?linkid=2185071" target="_blank">**Access control** in the new SharePoint admin center</a>, select **Apps that don't use modern authentication**, select **Block access**, and then select **Save**.

- 

-> [!IMPORTANT]

-> [!NOTE]

- > If you installed a previous version of the SharePoint Online Management Shell, go to Add or remove programs, and uninstall "SharePoint Online Management Shell."

-

-

-> By default, this policy allows users to view and edit files in their web browser. To change this, see [Advanced configurations](control-access-from-unmanaged-devices.md#advanced-configurations).

-

-## Block or limit access to a specific SharePoint site or OneDrive

-

-

-

- > If you installed a previous version of the SharePoint Online Management Shell, go to Add or remove programs and uninstall "SharePoint Online Management Shell."

-

-

-

- ,(Get-SPOSite -IncludePersonalSite $true -Limit all -Filter "Url -like '-my.sharepoint.com/personal/'") | Set-SPOTenant -ConditionalAccessPolicy AllowLimitedAccess

-> By default, a setting that includes web access allows users to view and edit files in their web browser. To change this, see [Advanced configurations](control-access-from-unmanaged-devices.md#advanced-configurations).

-The following parameters can be used with `-ConditionalAccessPolicy AllowLimitedAccess` for both the organization-wide setting and the site-level setting:

-

- `-AllowEditing $false` Prevents users from editing Office files in the browser.

-

- `-ReadOnlyForUnmanagedDevices $true` Makes the entire site read-only for impacted users.

-

- `-LimitedAccessFileType OfficeOnlineFilesOnly` Allows users to preview only Office files in the browser. This option increases security but may be a barrier to user productivity.

-

- `-LimitedAccessFileType WebPreviewableFiles` (default) Allows users to preview Office files in the browser. This option optimizes for user productivity but offers less security for files that aren't Office files. **Warning:** This option is known to cause problems with PDF and image file types because they can be required to be downloaded to the end user's machine to render in the browser. Plan the use of this control carefully. Otherwise, your users could be faced with unexpected "Access Denied" errors.

-

- `-LimitedAccessFileType OtherFiles` Allows users to download files that can't be previewed, such as .zip and .exe. This option offers less security.

-

-

-People outside the organization will be affected when you use conditional access policies to block or limit access from unmanaged devices. If users have shared items with specific people (who must enter a verification code sent to their email address), you can exempt them from this policy by running the following cmdlet.

-

- `Set-SPOTenant -ApplyAppEnforcedRestrictionsToAdHocRecipients $false`

-

-> "Anyone" links (shareable links that don't require sign-in) are not affected by these policies. People who have an "Anyone" link to a file or folder will be able to download the item. For all sites where you enable conditional access policies, you should disable "Anyone" links.

-

-

->

-> If you're using classic SharePoint site templates, site images may not render correctly. This is because the policy prevents the original image files from being downloaded to the browser.

-> For new tenants, apps using an ACS app-only access token is disabled by default. We recommend using the Azure AD app-only model which is modern and more secure. But you can change the behavior by running ΓÇÿset-spotenant -DisableCustomAppAuthentication $false' (needs the latest SharePoint admin PowerShell).

-

-If you change this setting, when users create a list, they must select a SharePoint site for saving the list. The "Save to" setting doesn't include the "My lists" option.

-| Default | Personal list creation disabled |

-|:--|:--|

-

- > If you installed a previous version of the SharePoint Online Management Shell, go to Add or remove programs and uninstall "SharePoint Online Management Shell."

-

- Set-SPOTenant -DisablePersonalListCreation $true

-| Default | Built-in list templates disabled |

-|:--|:--|

-| |Some templates disabled<br/>All templates disabled|

-

- > If you installed a previous version of the SharePoint Online Management Shell, go to Add or remove programs and uninstall "SharePoint Online Management Shell."

-

- Set-SPOTenant -DisableModernListTemplateIds '<template ID>'

-To re-enable a built-in template, use the parameter `EnableModernListTemplateIds`.

-# Guided walkthrough: Create a giving site for your organization

-First, if you haven't already created a Communication site, check out the Create your site section in this article.

-<br>

-<br>

-| Image of the homepage | Customization instructions |

-| :- | :- |

-|  | **1. Make your site easy to get around** Customize navigation to make it easy for people to discover important content on your site. [*Learn how*](#make-your-site-easy-to-get-around) <br> <br>**2. Inspire with imagery and information** Use eye-catching and inspiring images that link to content at the top of the page. [*Learn how*](#inspire-with-imagery-and-information)<br> <br>**3. Make a statement** Create professional, consistent text with multiple formatting choices. [*Learn how*](#make-a-statement-with-the-text-web-part)<br> <br>**Call to action** Make it easy for people to take action right away. [*Learn how*](#call-to-action)<br> <br>**4. Spread the news** Share ideas and stories that enhance your message. [*Learn how*](#spread-the-news-with-the-news-web-part)<br> <br>**5. Get events on the calendar** Add an event calendar to keep people up to date on related events. [*Learn how*](#add-a-calendar-of-events-with-the-events-web-part)|

-

-To make a site like the one shown here, you'll create a [Communication site](https://support.microsoft.com/en-us/office/use-the-sharepoint-topic-showcase-and-blank-communication-site-templates-94a33429-e580-45c3-a090-5512a8070732). To do this, select **Create site** from the SharePoint start page (or, if you're going to associate this site with an existing Hub site, navigate to the hub site and select **Create site** there so that the communication site is automatically be associated with that hub site).

- 

- 

-For more information, see [Create a communication site in SharePoint Online](https://support.microsoft.com/en-us/office/create-a-communication-site-in-sharepoint-7fb44b20-a72f-4d2c-9173-fc8f59ba50eb).

- 

-<br>

-<br>

-For more detailed information on working with navigation, see [Customize the navigation on your SharePoint site](https://support.microsoft.com/en-us/office/customize-the-navigation-on-your-sharepoint-site-3cd61ae7-a9ed-4e1e-bf6d-4655f0bf25ca).

-Let your team know whatΓÇÖs most important with high-impact hero images, company branding, and important news. The initial impact of the Giving site home page is created by large and eye-catching images of the Hero web part. The layout used in this example is **Four tiles**.

-<br>

- 

-<br>

- 

-For more details on using the Hero web part, see [Use the Hero web part](https://support.microsoft.com/en-us/office/use-the-hero-web-part-d57f449b-19a0-4b0d-8ce3-be5866430645).

-Uniform, professional-looking typography is a feature of this site, and the Text web part provides tools to refine the impact of text used in several locations on this page. In this example, the Text web part is using the **Normal text** style. Selecting the ellipses (…) at the right end of the formatting toolbar offers additional options.

- 

-For more details on using the Text web part, see [Add text and tables to your page with the Text web part](https://support.microsoft.com/en-us/office/add-text-and-tables-to-your-page-with-the-text-web-part-729c0aa1-bc0d-41e3-9cde-c60533f2c801)

-

- 

-For more details on using the Image web part, see Use the [Image web part](https://support.microsoft.com/en-us/office/use-the-image-web-part-a63b335b-ad0a-4954-a65d-33c6af68beb2).

- 

- 

-Sections make up your page, and are you place one or more web parts. While editing the page, each section will show controls to edit the layout, move, or delete the sections. For information on working with sections, see [Add or remove sections and columns on a page](https://support.microsoft.com/en-us/office/add-sections-and-columns-on-a-sharepoint-modern-page-fc491eb4-f733-4825-8fe2-e1ed80bd0899).

- 

-<br>

-Select the plus symbol  in a section, which may appear before or after a web part in a section, to see the many types of web parts available. For more information on all web parts, see [Using web parts on SharePoint pages](https://support.microsoft.com/en-us/office/using-web-parts-on-sharepoint-pages-336e8e92-3e2d-4298-ae01-d404bbe751e0).

- 

- 

- 

->[!TIP]

->To manage all of your pages on the site, click **Pages** on the top menu. For more details on using pages, see Create and use modern pages on a SharePoint site.

- 

-For more details on using the News web part, see [Use the News web part on a SharePoint page](https://support.microsoft.com/en-us/office/use-the-news-web-part-on-a-sharepoint-page-c2dcee50-f5d7-434b-8cb9-a7feefd9f165).

- 

-For more details on using the Events web part, see [Use the Events web part](https://support.microsoft.com/en-us/office/use-the-events-web-part-5fe4da93-5fa9-4695-b1ee-b0ae4c981909).

-Get inspired with more examples and the ability to add an example Giving site with the [SharePoint Look Book](https://lookbook.microsoft.com/details/5b5ef75c-2acc-410e-8c60-3ee01e7acfc8).

-First, if you haven't already created a Communication site, check out the [Create your site](#create-your-site) section in this article.

-<br>

-<br>

-| Image of the homepage | Customization instructions |

-| :- | :- |

-|  | **1. Make discovery of content easy** Quickly guide visitors with navigation. [*Learn how*](#create-a-clear-and-useful-navigation) <br> <br>**2. Set the mission** A text web part highlights the mission. [*Learn how*](#add-formatted-text-with-the-text-web-part)<br> <br>**3. Feature content** Emphasize ideas with the Hero web part. [*Learn how*](#focus-on-priorities-with-the-hero-web-part)<br> <br>**4. Display topical news** Show the latest news. [*Learn how*](#add-important-news-with-the-news-web-part)<br> <br>**5. Offer important links** Show related resources with Quick links. [*Learn how*](#use-color-and-icons-with-the-quick-links-web-part)<br> <br>**6. Call-to-action** Combine web parts to increase impact. [*Learn how*](#create-call-to-action-elements)|

-

-When a communication site is associated with a [hub site](https://support.microsoft.com/office/what-is-a-sharepoint-hub-site-fe26ae84-14b7-45b6-a6d1-948b3966427f#bkmk_associatingsitestoahub), site owners can quickly and easily customize the organization and navigation of a SharePoint site. Learn what you need to know about mega menus in [Create a mega menu in hub sites](https://support.microsoft.com/office/create-a-mega-menu-on-communication-sites-and-hub-sites-d6768545-2391-4c66-9a8c-a85eb76b4cf5).

-The Text web part builds on style of the built-in site template. The Text web part is using the **Normal** text style. Clicking the **…** control at the right end of the formatting toolbar offers additional options to the right of the web part.

-Let your team know whatΓÇÖs most important with high-impact hero images, company branding, and important news. The initial impact of the site home page is created by large and eye-catching images of the Hero web part. The page uses the Hero web part in its **Layers** option.

-

-Get inspired with more examples in the [SharePoint Look Book](https://sharepointlookbook.azurewebsites.net/)

-# Guided walkthrough: Create a hub site for your organization

-<br>

-<br>

-| Image of the homepage | Customization instructions |

-| :- | :- |

-|  | **1. Mega menus and edit controls** Quickly guide visitors to the information they seek. This area also provides admins access to editing tools. [*Learn how*](#managing-the-mega-menu) <br> <br>**2. Share news** Collect important news relevant to the siteΓÇÖs area of focus. [*Learn how*](#manage-sections-and-web-parts)<br> <br>**3. Feature important content** Easily share financial presentations, charts, and reports. [*Learn how*](#add-important-news-with-the-news-web-part)<br> <br>**4. Keep up-to-date on events** Offer quick access to information on upcoming events. [*Learn how*](#style-links-to-match-the-page-with-the-quick-links-web-part)<br> <br>**5. Create visual impact** Add visual impact with banner images. [*Learn how*](#add-graphics-with-the-image-web-part)<br> <br>**6. Guide visitors to tools** Add custom tools to streamline process like requesting time off. [*Learn how*](#share-files-interactively-with-the-file-viewer-web-part)<br> <br>**7. Provide a clear path** Guide users to the correct information and tools with icons and text summaries. [*Learn how*](#add-a-calendar-of-events-with-the-events-web-part)<br> <br>**8. Feature the experts** Guide visitors to the experts who can help them resolve issues effectively. [*Learn how*](#feature-people-with-the-people-web-part)|

-<br>

-<br>

-<br>

-<br>

->[!TIP]

->To manage all of your pages on the site, click **Pages** on the top menu.

-<br>

-<br>

-**Use images to create impact**

-**Flexible controls**

-

-<br>

-<br>

-<br>

-First, if you haven't already created a Communication site, check out the [Create your site](#create-your-site) section in this article. If you need to learn how to edit and publish the page on your site, check out the section [Edit, work with sections and web parts, and publish](#manage-sections-and-web-parts) in this article.

-

-| Image of the homepage | Customization instructions |

-| :- | :- |

-|  | **1. Logo and site classification** Customize your logo and classify your site. [*Learn how*](#logo-and-site-classification) <br> <br>**2. Create impact** Use the hero web part to visually communicate your value. [*Learn how*](#create-impact-with-the-hero-web-part)<br> <br>**3. Guide users to key action** Lead visitors to register or discover more. [*Learn how*](#guide-users-to-key-actions-with-quick-links)<br> <br>**4. Describe the event** Use text to describe the "what" and "why" of the event. [*Learn how*](#describe-the-event-with-the-text-web-part)<br> <br>**5. Use images with links** Increase visibility and link to detailed agenda pages. [*Learn how*](#use-images-with-links)<br> <br>**6. Highlight detailed information** Images can define areas of important information. [*Learn how*](#use-images-with-links)<br> <br>**7. Show event dates** Provide an event calendar so users can plan their schedules. [*Learn how*](#show-event-dates)<br> <br>**8. Add a map** Use a map to help users get to where they need to be. [*Learn how*](#add-maps-with-the-bing-maps-web-part)<br> <br>**9. Provide on-page registration** Add a form for easy registration. [*Learn how*](#add-forms-for-registration)|

-To make a site like the one shown here, you'll create a [Communication site](https://support.microsoft.com/office/use-the-sharepoint-topic-showcase-and-blank-communication-site-templates-94a33429-e580-45c3-a090-5512a8070732). To do this, select **Create site** from the SharePoint start page (or, if you're going to associate this site with a Hub site, navigate to the hub site and select **Create site** there so that the communication site is automatically associated with that hub site).

-

-**Hero layout: Tiles or Layers**

-**Each tile can be edited**

-When editing text, this web part will offer basic formatting tools to set styles and add enhancements like **bold** and *italics*. Clicking the … control at the right end of the formatting toolbar offers additional options to the right of the web part.

-If you created a form for registration using [Microsoft Forms](https://support.microsoft.com/office/create-a-form-with-microsoft-forms-4ffb64cc-7d5d-402f-b82e-b1d49418fd9d), you can place that form directly on the page with the Microsoft Forms web part. It's an easy way for attendees to fill out their information, and an easy way for you to collect it.

-Get inspired with more examples in the [SharePoint Look Book](https://sharepointlookbook.azurewebsites.net/).

-The SharePoint Success Site is a ready to deploy, up-to-date, and customizable SharePoint communication site that helps your organization maximize the adoption of SharePoint. The SharePoint Success Site helps end users improve the quality and impact of the sites they build for internal audiences, while helping ensure they follow your organizationΓÇÖs site usage guidelines.

-The SharePoint Success Site is pre-populated with web parts and content to guide your viewers through the most up-to-date SharePoint site creation training content. However, there are several opportunities to customize the experience to better suit your organizationΓÇÖs goals and usage policy. Learn about what's included in a SharePoint Success Site, and then get started customizing.

-1. **SharePoint communication site** - The site comes [pre-populated with content and web parts](./overview-sss.md#what-comes-with-a-sharepoint-success-site) that can be further customized to fit the needs of your organization.

-2. **Microsoft 365 learning pathways** - [M365 learning pathways](/office365/customlearning/#:~:text=Microsoft%20365%20learning%20pathways%20is%20a%20customizable%2C%20on-demand,adoption%20of%20Microsoft%20365%20services%20in%20your%20organization..) is a solution that enables you to leverage existing content produced by Microsoft, as well as the ability to create and enable your own training playlists.

-3. **Up-to-date SharePoint training content feed** - Content in the SharePoint Success Site is updated by Microsoft as SharePoint evolves and can be customized to align with your organization's site creation policy.

-If youΓÇÖre not sure your tenant has the site, contact your SharePoint administrator to verify that the SharePoint Success Site been provisioned and ask for the M365 learning pathways and SharePoint Success Site URLs. If you are the Global admin (formerly called the Tenant admin) and M365 learning pathways has not been provisioned, see the [provisioning guidance](./provision-sss.md#provision-the-sharepoint-success-site-1).

-1. Open a web browser and navigate to [office.com](https://www.office.com/) or your organizationΓÇÖs sign-in location.

-2. Sign in with your username and password.

-3. Navigate to the location of the site using the URL supplied by your tenant administrator or select SharePoint from the Microsoft 365 home page, and then select the **SharePoint Success Site**.

-Select which content to display in your SharePoint Success Site by [hiding and showing](/office365/customlearning/custom_hideshowsub) subcategories of content. For example, if you donΓÇÖt want users to have access to the Advanced site creation section, you can hide that subcategory so it won't be visible to end-users. Decide which content is appropriate for the purpose of your SharePoint Success Site.

-If available, add SharePoint success stories to your portal. If there are no ready-to-publish success stories, consider working with internal partners to create SharePoint successes by building high priority sites that align with business outcomes. Highlighting these ΓÇ£early winsΓÇ¥ will help inspire others in the organization on the possibilities for using SharePoint themselves to achieve business outcomes.

-The example site creation and usage guidelines are not intended to be a final policy document. Once you have created your own unique usage guidelines, remove the content from the Site usage guidelines page and replace it with your organizationΓÇÖs usage guidelines. See how to [create and use modern pages](https://support.microsoft.com/office/create-and-use-modern-pages-on-a-sharepoint-site-b3d46deb-27a6-4b1e-87b8-df851e503dec?ui=en-us&rs=en-us&ad=us) on a SharePoint site.

-For more info on disabling Delve, seeΓÇ»[What is the effect of enabling or disabling Delve](/sharepoint/delve-for-office-365-admins#BKMK_EffectOfficegraphOnOff).

-> Disabling Delve does no longer disable *Microsoft Graph* or insights services generated on top of it. This level of control is now available from the item insights privacy settings. For more info about the item insights settings, see [Customizing item insights privacy in Microsoft Graph](/graph/insights-customize-item-insights-privacy). For more info about Microsoft Graph, seeΓÇ»[Overview of Microsoft Graph](/graph/overview).

-5. You can review the list of site mailboxes by opening ΓÇÿSiteMailboxesList.csvΓÇÖ file on a working directory, when it prompts you to review the file.

-3. Under **Lists, Libraries, and other APPs**, point to **Site Mailbox**, and then click **…** for more information.

- > If you remove a mailbox from a site, it wonΓÇÖt be displayed on the site, but it will still be visible in Outlook (if youΓÇÖre using Exchange).

-1. Navigate to the SharePoint site you want to delete.

-2. Select **Settings** at the top of the site and then click **Site information**.

-3. At the bottom of the **Site Information** panel, select **Delete site**.

-4. Check the confirmation box, and then click **Delete**.

- **Unable to export stale search configuration XML file**

-The most effective SharePoint sites (and web sites in general) help visitors find what they need quickly so that they can use the information they find to make decisions, learn about what is going on, access the tools they need, or engage with colleagues to help solve a problem. The fundamental principles and good practices for site and page navigation are equally applicable to both classic and modern SharePoint architectures. However, your options for implementing navigation differ based on the framework for your sites and intranet. For example, the “inherited” navigation experiences available in classic SharePoint site hierarchies (sites with subsites) are not available in the modern experience, but [*hubs*](https://support.office.com/article/fe26ae84-14b7-45b6-a6d1-948b3966427f) provide a great way to achieve the cross-site navigation features previously available in managed navigation and site hierarchies in classic SharePoint.  

-No matter which framework you are using, you can use the guidance in [Plan navigation in the modern experience](plan-navigation-modern-experience.md) to help make good decisions for navigation. 

-In the classic SharePoint experience, there is a set of default themes and site designs that can require a considerable amount of customization to get them to match your organizationΓÇÖs brand. Also, they arenΓÇÖt very responsive, making the experience on different devices inconsistent. Most site branding requires the use of custom master pages or alternate CSS configurations. SharePoint includes an updated set of default site themes and site designs (or templates) that are responsive and look great on any device. With site themes, you can customize your siteΓÇÖs logo and colors to match your brand. You can also align the mobile SharePoint app for your users to match your company branding. Site designs provide specific layouts and other functionality for your site. Additional branding can be achieved using custom themes or site designs without worrying about something breaking when SharePoint is updated. To learn more about modern branding options, see [Branding SharePoint sites in the modern experience](branding-sharepoint-online-sites-modern-experience.md).

-If youΓÇÖve implemented publishing sites or publishing-enabled sites in your organization, you know how important it is to create attractive and performant pages to distribute communication to a large number of people. In the modern experience, communication sites make it easy to create beautiful, dynamic, and performant sites and pages that are mobile-ready. There are differences from classic publishing, though, and things youΓÇÖll want to think about planning your move to the modern experience. For more info, see [Moving from Publishing sites to Communication sites](publishing-sites-classic-to-modern-experience.md).

-Let your team know whatΓÇÖs most important with high-impact hero images, company branding, and important news. The initial impact of the Leadership site home page is created by large and eye-catching images of the Hero web part. The layout used in this example is **Three tiles**.

-The leadership quote uses the Text web part. This web part allows basic text formatting, including styles and tables, for creating fixed sections of formatted text. In this example, the Text web part is using the **Pull quote** style. Clicking the **…** control at the right end of the formatting toolbar offers more options to the right of the web part.

-||**1 Navigation** <br> Quickly guide visitors to the information they're looking for with site navigation. <br> [Learn how](#navigation) <br> <br> <br> **2 News and events** <br> Keep everyone up to date on the latest happenings. <br> [Learn how](#keep-everyone-up-to-date) <br> <br> <br> **3 Quick links** <br> Format the Quick links web part with icons, images, and descriptions. <br> [Learn how](#quick-links) <br> <br> <br> **4 Important information** <br> Display  important documents and files. <br> [Learn how](#documents-and-files) <br> <br> <br> **5 Personalization** <br> Use web parts designed to dynamically provide personalized information for the user. <br> [Learn how](#personalized-web-parts)|

-Organizations often call their large-scale events for employees a town hall. Sometimes organizations refer to a town hall as an all-hands meeting or all-company meeting. In this example, weΓÇÖll be referring to this type of meeting as an organization town hall, but the steps and guidance can be used the same way for similar meetings and live events in Yammer.

-Get started preparing and implementing a town hall that is on demand, secure, accessible to all audiences, and allows you to keep the conversation going after the live event.

-<br>

-<br>

-| Plan | Promote | Produce | Host

-| :-: | :--: |::|:--:|

-|  |  | |  |

-|- Define audience profile and scope audience size <br> - Align with stakeholders and define messaging <br> - Define and speaking order <br> - Consider multi-geo and multi-lingual options <br> - Review Microsoft 365 tools to help produce and host the live event <br> - Plan and organize pre- and post-event communication and promotion strategies | - Identify channels where the town hall can be promoted <br> - Consider where an event recording can be stored and can be accessed across the organization | - Identify and assign the roles and tasks <br> - Review the set-up checklist <br> - Prepare to moderate live Q&A <br> - View attendee insights <br> - Measure engagement |- Share the recording to communication channels (Yammer homepage, Outlook, Teams, Viva Connections Feed, and Feed web part in SharePoint) <br> - Make the recording sharable for employees <br> - View Attendee insights <br> - Measure engagement |

-Since town halls reach broad and diverse audiences, youΓÇÖll want to consider the needs and preferences of your audience and make sure content can be accessed before, during, and after the event.

-Invest in learning whatΓÇÖs most important to your audience. Knowing your audience will help you determine how to effectively deliver your message, what speakers will resonate with your audience, how to moderate the town hall, and how to structure the town hall. [Learn more about how to scope and define your audience.](audience-profile.md)

-<br>

-Town halls are designed to reach the entire organization or large groups within it. Make sure the eventΓÇÖs target audience has access to the tools they need to consume the content.

-Craft a message thatΓÇÖs well organized, detailed, and to the point. To engage your audience and make sure the messages in the town hall are understood by everyone:

-

-### Decide the live event speakers and structure

-Invite speakers who align with the message of the town hall. If the intent of your event is to report on quarterly earnings, recruit people from the finance department who can speak to insights and answer questions.

-### Review Microsoft 365 town hall tools

-Conduct a scalable town hall that engages your audience before, during, and after your event with Microsoft 365 tools.

-Yammer enables people to connect with each other across an entire organization. It helps unite people who donΓÇÖt often interact and gives them the ability to discover content and meet and engage with organization leaders. Get started with [organizing live events in Yammer](https://teamworktools.azurewebsites.net/yammer/How%20to%20host%20a%20live%20event%20in%20Yammer%20Playbook.pdf)

-

->[!NOTE]

->To host a live event in Yammer, your organization must have **Enforce Office 365 identity** selected, and you must be using Microsoft 365 connected Yammer groups. For more information, see [Enforce Office 365 identity for Yammer users](/yammer/configure-your-yammer-network/enforce-office-365-identity) and [Yammer and Microsoft 365 groups](/yammer/manage-yammer-groups/yammer-and-office-365-groups).

-In the Yammer Home Feed, attendees can set up notifications that let them know when the event is live. An Event banner appears when the event is live, allowing them to attend the town hall immediately from anywhere.

-Invite all attendees to the event with a calendar invite via email in Outlook. Provide detailed information such as a link to the SharePoint event site, the Yammer meeting link, and the Yammer event page.

-Yammer live events are also integrated with Outlook so that event organizers can add other event stakeholders.

-<br>

-| Icon | Role | Role description | Role details

-| :- | :- |:|:|

-|  | **Producer**| To run a town hall successfully, you will need one or more producers. A producer can schedule, organize, and manipulate the screen while in the live event. This person is responsible for choosing the speakers and granting all attendees the proper permissions and licenses. In many cases, the producer is also a presenter or speaker.| - Schedule, Edit, or Cancel the event <br> -Organize the event <br> -Send out invitations to attendees <br> -Prepare Moderators and Speakers <br> -Grant all attendees the proper permissions and licenses <br> -Manipulate the screen while in the live event  |

-| | **Moderator** | The producer will also need to include one or more moderators who are responsible for driving engagement in the Yammer event by  keeping track of questions and comments from audience members and by offering technical support when needed.  |- Keep track of questions and comments from Audience members <br> -Offer Technical Support to Audience members in need <br> -Ensure all attendees are following rules of Conduct <br> -Add comments, questions, polls <br> -Respond to Posts as needed <br> - Organize Posts <br> -Highlight the best answers to questions in the chat <br> -Help speakers manage time  |

-| | **Speaker** | Consider each speaker the main attraction. This is the person delivering the message. Your town hall can feature more than one speaker. This can include the leader of an organization, a department, or even a subject matter expert. Your town hall can have more than one speaker. |- Prepare presentations <br> - Prepare by testing audio and video quality before the presentation <br> - Configure the event streaming as needed <br> - Keep track of time  |

-| | **Event attendee** | Each audience member attends town halls to gain insight or understanding of the talking point(s) of each speaker. Encourage audience engagement by taking advantage of the built-in Q&A and the open form conversation feature on Yammer. |- Attend the town hall <br> - Ask the moderator questions <br> - Engage in related conversation with other audience members |

-Creating and producing live events in Yammer requires Microsoft Stream and/ or Teams licenses and specific permissions. Yammer administrators can schedule live meetings in Yammer.

-Determine whether your speakers will be broadcasting from a web cam or a studio-produced broadcast. Make sure all equipment needed to connect video and audio is secured and in place.

-

-Learn more about [producing a live event in Yammer using an external device](https://support.microsoft.com/office/schedule-and-produce-a-live-event-in-new-yammer-using-an-external-app-or-device-975f596a-8fc5-4400-8bf5-7ec77ec18415).

-Audience members and moderators can engage during the event using the conversation bar. Be sure to record the event so people who werenΓÇÖt able to attend live can watch later.

-Yammer allows for a live Q&A during the event, as well as freeform conversation that promotes candid, organization-wide conversation.

-Learn more about [using Q&A in a Yammer community](https://support.microsoft.com/office/use-questions-and-answers-in-a-yammer-community-a4f1b722-d1bf-42be-a592-7288c7c0b895).

-[Stream](/stream/portal-get-started) (on SharePoint) provides [Multi-Geo support](/microsoft-365/enterprise/administering-a-multi-geo-environment?view=o365-worldwide) for video storage and advanced sharing options. Increase your event recordingΓÇÖs discoverability and shareability by adding it to your organizationΓÇÖs Stream portal.

-Access additional video analytics including views over time and viewer engagement by saving your town hall recording to Stream.

-Yammer features insights that show attendee location, department insights, sentiment analysis, and API sensibility.

-View insights to see how many people attended, average watch time, and more. Recognize trends by seeing how many conversations, comments, questions, answers, and reactions were generated through the event. Use this information to amplify the content people engaged with most and to plan for your next town hall.

-YammerΓÇÖs insights that allow creators of town halls to identify trends such as conversations, questions, top contributors, topics, hashtags, location, and department.

-These insights provide information that allows you to measure community growth by tracking member creation, active members, member location, department and more. You can also see how community members engage by seeing how many comments, reactions, questions, answers, live events and more.

-Learn more about [viewing community insights in Yammer](https://support.microsoft.com/office/view-community-insights-in-yammer-48bc648e-b567-49d7-b2b5-5fea23777c46#:~:text=How%20to%20see%20community%20insights%20in%20Yammer.%20In,highlights%20two%20metrics%3A%20Active%20People%20and%20Posted%20Messages.).

-

-[Produce and organize a live event in Yammer](https://support.microsoft.com/office/organize-a-live-event-in-new-yammer-7338782a-4f0b-4fd0-a6c3-33625906ead1).

-# Associate a SharePoint hub site to another hub to connect search experiences

-

-Associate a [SharePoint hub](https://support.microsoft.com/office/what-is-a-sharepoint-hub-site-fe26ae84-14b7-45b6-a6d1-948b3966427f) to another hub to expand search results across multiple hubs in your organization. This enables users to discover relevant content when searching on any sites related to the associated hubs. Learn more about [how to plan](planning-hub-sites.md) and [create hub sites](create-hub-site.md) for your organization.

->[!NOTE]

->- You must have administrator editing privileges to associate hubs to each other in the SharePoint admin center.

->- Hub level associations do not change site permissions.

-When you associate hubs, there are no visual changes to the user experience except when viewing search results. When viewing search results, the breadcrumb path at the top of the page will display the associated hub name where content can be found. Hub associations are designed to expand the availability of related content to end users.

-Hub to hub site associations create a network of hubs that roll-up to each other to create connections. When hubs are associated with each other, content can be searched for and displayed on hubs up to three levels of association.

-

-<br>

-

-1. Go to <a href="https://go.microsoft.com/fwlink/?linkid=2185220" target="_blank">**Active sites** in the SharePoint admin center</a>, and sign in with an account that has [admin permissions](./sharepoint-admin-role.md) for your organization.

-2. Select the hub site that youΓÇÖd like to make an association to, then select **Hub settings** in the command bar to open to hub settings panel.

-3. Next, select a hub to associate to in the **Parent hub association** field. Hubs that are available for association will appear here.

-4. To confirm which hubs have already been associated with your hub site, select **View child hubs associated to this hub**.

-5. Select **Save**.

-

-1. On the hub site, select **Edit** in the hub navigation bar.

-2. Next, select **Associated hubs** to add navigational links to the Parent hub(s).

-3. Or, select **Associated child hubs** to add navigational links to associated child hubs (hubs on levels 2 and three) if available.

-4. Then, enter a display name for the new navigational links.

-5. Select **OK** to save your selection.

->[!NOTE]

->Navigational links to associated hubs *are not* automatically updated when there are changes to hub associations in the SharePoint admin center.

-To view the parent hub association, select **Settings** and then **Hub site settings**.

->[!NOTE]

->Changes to hub associations must be made in the SharePoint admin center and require administrative privileges.

-When planning to create, or update, your organization's intranet, there will be several people involved. The best intranet teams are not very large but contain the right partners and stakeholder who can make decisions that serve the entire organization.

-## Roles and tasks at-a-glance:

- - DonΓÇÖt assume you have to launch with a ΓÇ£big bangΓÇ¥ ΓÇö align communications and training with your launch plan.

- - Gather outcomes, not requirements ΓÇö be sure to talk to site users, not just owners.

- - Design to align to your organization standards ΓÇö but allow the site ΓÇ£storyΓÇ¥ to dictate the navigation and page layouts.

-### Key tasks:

-*Start by* ΓÇö Developing an understanding about what you need your intranet to accomplish and start organizing content assets to align with key outcome goals. Organize depending on the needs of the business ΓÇö by region, department, or function ΓÇö and by the topics that your users care about.

-### Key tasks:

-Depending on their background, the people in your organization may need some help [getting started](https://support.office.com/en-us/article/plan-your-sharepoint-site-get-started-35d9adfe-d5cc-462f-a63a-bae7f2529182) with SharePoint. [Microsoft 365 learning pathways](/office365/customlearning/) provides a way to bring a curated set of Microsoft content to your users. Other references that can help your content creators manage updates to the site include:

-### Key tasks:

-Look for opportunities to eliminate prior versions of documents that you no longer need. If you migrate files ending .v1, .v2, and so on, you will create confusion for your users who wonΓÇÖt be able to rely on search to consistently find the latest version of documents.

-Train your users to take advantage of SharePointΓÇÖs automated versioning ΓÇö and remove version IDs and dates from file names wherever possible, migrating only the latest and most accurate version. Better still, see if you can convert legacy documents to modern pages to create more engaging and easier to consume content. You will get better search experiences and achieve higher user satisfaction and easier maintenance by removing content that's no longer needed prior to migration.

-SharePoint [permissions](./modern-experience-sharing-permissions.md) are managed through a set of roles within a site ΓÇö owners, members, and visitors. Depending on the type of site, there may be additional permission and sharing options available like using Microsoft 365 groups.

-We recommend developing your intranet pages using [communication sites](https://support.office.com/article/94A33429-E580-45C3-A090-5512A8070732). With communication sites, you can share news, reports, statuses, and other information through various templates and web parts. For an end-to-end look at setting up a communication site, see [Guided walkthrough: Creating a communication site for your organization](https://support.office.com/article/d9aaecc7-e2df-43a7-acc2-bd37f1fe7cfe). Learn more about [how to plan your sites](https://support.office.com/en-us/article/plan-your-sharepoint-site-get-started-35d9adfe-d5cc-462f-a63a-bae7f2529182?ui=en-US&rs=en-US&ad=US).

-Content authors are the people who create content on sites. Content authors can take on many responsibilities such as creating and publishing news, creating topic-specific pages, or serving as subject matter experts and thought leaders for special projects and initiatives. Content authors should get familiar with [SharePoint design fundamentals](https://support.office.com/article/Plan-your-SharePoint-site-21761aac-f7f7-4499-b0ca-cf283477c32f).

-Collect and manage content using SharePoint [pages](https://support.microsoft.com/office/add-sections-and-columns-on-a-sharepoint-modern-page-fc491eb4-f733-4825-8fe2-e1ed80bd0899?ui=en-us&rs=en-us&ad=us). Use [lists](https://support.office.com/article/video-introduction-to-lists-1d0b0500-baa0-4344-bdcb-7e1aea84ad11) for information you might collect in Excel. Lists enable you and your audience to gather, track, and share information. Improve the display of lists with column and list view formatting using the [List web part](https://support.office.com/article/use-the-list-web-part-ef0a1b80-f8b3-443d-b04a-1e76c70b5537). Use [libraries](https://support.office.com/article/video-introduction-to-libraries-1317b9aa-ca8f-4b5f-84aa-482c3c35dd65?ui=en-US&rs=en-US&ad=US) to store documents. Easily add, reorder, sort, filter, and create custom views of libraries using the [Document library web part](https://support.office.com/article/use-the-document-library-web-part-a9dfecc3-2050-4528-9f00-2c5afc5731b0).

-Dynamically display content from a document library, a site, a site collection, or all sites using the [Highlighted content web part](https://support.office.com/article/use-the-highlighted-content-web-part-e34199b0-ff1a-47fb-8f4d-dbcaed329efd).

-Enable users to work on any device. When users keep files on their local device or on a network share, they're out of luck when they don't have the device with them or don't have a connection to your network. If something happens to a user's device, the data might not be recoverable. [Get the SharePoint mobile app](https://products.office.com/sharepoint/mobile-app?rtc=1).

-*You'll know you're done when* ΓÇö You can confirm users have access to the right information at the right time by using [site usage and analytics](https://support.office.com/article/view-usage-data-for-your-sharepoint-site-2fa8ddc2-c4b3-4268-8d26-a772dc55779e), and asking users for feedback.

-Help work groups connect and engage across your organization using Yammer. [Learn more about the Yammer Highlights and Yammer Conversations web parts](https://support.office.com/article/use-a-yammer-web-part-in-sharepoint-online-a53cfa0c-3d09-42c8-a286-1038a81c59da). Sometimes content needs to be delivered through video - like when organization-wide announcements are made or when senior leaders host a live event or when you want to provide examples on pages that provide instructions. [Microsoft Stream](https://support.office.com/article/Microsoft-Stream-Your-company-s-video-portal-c3240bd5-5f80-4fd0-a37d-7a3275605f3a) is your organization's own video site. To display video content, use the [Stream web part](https://support.office.com/article/Use-the-Stream-web-part-B97FA87C-1337-4271-A059-17F0D2B26E8B) on your site.

-*You'll know you're done when* ΓÇö You are regularly promoting news and events that start conversations and engage and connect wide audiences.

-[Plan your communication site ΓÇö get started](https://support.office.com/article/plan-your-sharepoint-site-get-started-35d9adfe-d5cc-462f-a63a-bae7f2529182?ui=en-US&rs=en-US&ad=US)

-When your users use OneDrive, they can access their SharePoint or Microsoft Teams files [on the web](https://support.office.com/article/9275de7b-0b0b-40ee-8fa2-b17d1b0727d0#web_app) or [in the mobile app](https://support.office.com/article/9275de7b-0b0b-40ee-8fa2-b17d1b0727d0#mobile_app) without leaving OneDrive. [Learn more](https://support.office.com/article/9275de7b-0b0b-40ee-8fa2-b17d1b0727d0)

-If you're a multinational organization with data residency requirements, you can use Multi-Geo in Microsoft 365 to specify where files are stored. For info, see [Multi-Geo Capabilities in OneDrive and SharePoint in Microsoft 365](/office365/enterprise/multi-geo-capabilities-in-onedrive-and-sharepoint-online-in-office-365/).

-Many resources are available from Microsoft to help you drive user adoption within your environment. For more information about a recommended Microsoft 365 user adoption strategy, see the [Microsoft 365 End User Adoption Guide](https://adoption.microsoft.com/files/assets/M365AdoptionGuide.pdf). You can also contribute to or comment on adoption-related ideas in the [Driving Adoption Tech Community](https://techcommunity.microsoft.com/t5/Driving-Adoption/ct-p/DrivingAdoption).

-Microsoft 365 can help your organizationΓÇÖs leadership teams connect with employees to build community around a common purpose and goal. Learn how to create a culture and internal place to help engage and connect leadership teams with the rest of your organization.

->[!NOTE]

-<br>

-| Stage | Tasks |

-| :- | :- |

-| **Plan** | - Define audience profile and scope audience size <br> - Align with stakeholders <br> - Develop a support team that will make sure content is relevant, plan future events, and publish news <br> - Consider multi-geo and multi-lingual options <br> - Find corporate sponsorship and champions <br> - Determine success metrics |

-| **Build** | - Create a SharePoint leadership site <br> - Start a new community in Yammer <br> - Set up news that can be shared in SharePoint, Teams, and Outlook <br> - Use M365 groups to provide access to large audiences <br> - Use audience targeting to make sure your audience can find the right content <br> - Get user feedback before launching your communications <br> - Plan a kickoff event and identify promotional channels |

-| **Launch** | - Make sure the leadership SharePoint site, Yammer community, and event invites have been shared with the right audiences <br> - Send email invites to the kickoff event <br> - Use Microsoft Teams and Yammer to post messages about the kickoff event <br> - Equip champions and corporate sponsors with promotional materials <br> - Produce and host a live event with Q&A <br> - Create feedback channels <br> - Post the event recording on the leadership connection site |

-| **Maintain** | - Ensure content stays relevant <br> - Audit M365 group membership, access, and settings periodically <br> - Develop a news publishing cycle <br> - Schedule regular events and share them in advance |

-Start by making sure you understand your audienceΓÇÖs needs and preferences. Review [how to profile and scope your audience](audience-profile.md). This scenario will have the most successful outcome when multiple communication methods are combined. Start with a SharePoint communication site and a Yammer channel that connects the organization with leadership. Then, plan and host a live event that is recorded and shared with others. Finally, bring all these communication elements together into an engaging mobile experience using Viva Connections.

-### Planning considerations:

-Start by creating or using an existing SharePoint communication site. Then connect a new or existing Yammer community to the SharePoint site using the Yammer conversations web part. Then, plan and host live events, share the recordings on the leadership site, and keep the conversation going in Yammer channels.

-SharePoint communication sites are a great tool to create a landing place to share leadership news, initiatives, and opportunities to network and connect. This is an ideal opportunity to use the [Yammer web part](https://support.microsoft.com/office/use-a-yammer-web-part-in-sharepoint-online-a53cfa0c-3d09-42c8-a286-1038a81c59da) on the home page to connect to an existing Yammer community that connects leadership team members with the rest of the organization. Use the [Events web part](https://support.microsoft.com/\office/use-the-events-web-part-5fe4da93-5fa9-4695-b1ee-b0ae4c981909) to post and [target leadership events to specific audiences](https://support.microsoft.com/office/target-navigation-news-and-files-to-specific-audiences-33d84cb6-14ed-4e53-a426-74c38ea32293).

-As a SharePoint site owner, you can view information about how users interact with your site. For example, you can view the number of people who have visited the site, how many times people have visited the site, and a list of files that have received the most views. Learn more about how to [access usage data for your leadership site](https://support.microsoft.com/office/view-usage-data-for-your-sharepoint-site-2fa8ddc2-c4b3-4268-8d26-a772dc55779e).

-Communities in Yammer help employees share knowledge, engage with others in the employee experience, and provide a social platform for company-wide communications. It can also be used to drive leadership engagement by providing a central place for your conversations, documents, events, and updates. Yammer can help you host a live event with [moderated Q&A](https://support.microsoft.com/office/drive-engagement-in-a-classic-yammer-live-event-c0244ad8-6dcb-419c-add9-2e4a00543412) for up to 10,000 attendees.

-If your organization doesnΓÇÖt already have a Yammer community that includes members of the leadership team, start by [creating a new Yammer community](https://support.microsoft.com/office/join-and-create-a-community-in-yammer-56aaf591-1fbc-4160-ba26-0c4723c23fd6). Then, [use the Yammer web part](https://support.microsoft.com/office/use-a-yammer-web-part-in-sharepoint-online-a53cfa0c-3d09-42c8-a286-1038a81c59da) to embed conversations or highlights from existing Yammer communities on the SharePoint site.

-New to Yammer? Learn more about [managing a community in Yammer](https://support.microsoft.com/office/manage-a-community-in-yammer-4f590d87-16ff-4035-9124-d7add883df67) and [administrative tips and tricks](https://onedrive.live.com/?authkey=%21AJbveZ0P7DPno9c&cid=8D13E85F1CF91770&id=8D13E85F1CF91770%21187&parId=root&o=OneUp). Help [onboard your organization to Yammer](https://onedrive.live.com/view.aspx?resid=8D13E85F1CF91770!237&ithint=file%2cdocx&authkey=!AMh1sXi46TE875I) and help others understand [how to use Yammer](https://onedrive.live.com/view.aspx?resid=8D13E85F1CF91770!254&ithint=file%2cpptx&authkey=!ACrN15bnGCy_ZTs).

-[Yammer community insights](https://support.microsoft.com/office/view-community-insights-in-yammer-48bc648e-b567-49d7-b2b5-5fea23777c46) help you measure your communityΓÇÖs reach and engagement. You can find out more about the people, conversations, and questions and answers that make up your community. [Learn more about managing communities in Yammer](https://support.microsoft.com/office/manage-a-group-in-yammer-6e05c6d6-5548-4c88-89cd-e6757a514ef2).

-Create and produce live events for people in the leadership Yammer network, with built-in discussions for use before, during, and after the event. Up to 10,000 people can attend at once from anywhere on their device or computer (higher limits for event attendees are temporarily available through the [Microsoft 365 Live Events Assistance program](/stream/live-events-assistance). Make the video available after the event on the leadership site, so that people who canΓÇÖt make it at the scheduled time can still participate.

-Once youΓÇÖve determined the right method for your live event, get started organizing and scheduling the event.

-Learn more about [how to organize the live event in Yammer](https://support.microsoft.com/office/organize-a-live-event-in-new-yammer-7338782a-4f0b-4fd0-a6c3-33625906ead1). Review the [Yammer live event playbook](https://support.office.com/article/organize-a-live-event-in-yammer-105dd7af-9caf-4a5e-8a44-56d203e96551) and [Yammer live event FAQs](https://support.microsoft.com/office/new-yammer-live-event-faq-ec9deff2-3181-4300-a204-c809729e4dff) to understand all the different roles and responsibilities, how to ensure the event goes smoothly, and how to drive engagement. Consider using guidance from how to host a town hall for your organization to plan your live event.

-Before the event starts, you will have access to a dashboard that will help you understand event reach, engagement during the event, top conversations, and more. Insights are only available to event organizers and producers. Learn more about [how to view live event data](https://support.microsoft.com/office/get-insights-about-live-events-in-yammer-2ce5e236-8b72-4715-88ea-a8e15d9488ba) and use insights to host powerful live events.

->[!NOTE]

-Help others in your organization discover the leadership connection resource. Consider [hosting a kickoff event in Yammer](https://support.microsoft.com/office/organize-a-live-event-in-new-yammer-7338782a-4f0b-4fd0-a6c3-33625906ead1) to announce the new SharePoint site and Yammer community. Set the tone for what to expect in terms of ongoing engagement, mentorship and networking opportunities, event, and news publishing schedules.

-This article describes the Group Policy objects (GPOs) for Microsoft Lists (and SharePoint lists) that admins can configure by using Group Policy. Use the registry key info to confirm that a setting is enabled. Lists sync policies are listed under OneDrive because Lists sync gets packaged, installed, and updated through the OneDrive sync appΓÇÖs existing update mechanism. For info about controlling OneDrive sync settings by Group Policy, see [OneDrive policies](/onedrive/use-group-policy).

-> If the [Office browser extension](https://microsoftedge.microsoft.com/addons/detail/office/gggmmkjegpiggikcnhidnjjhmicpibll?source=sfw) isn't installed on usersΓÇÖ Chromium-based browsers (Microsoft Edge, Chrome, etc.), we strongly recommend leaving silent account configuration enabled to ensure the seamless operation of List sync via Microsoft.SharePoint.exe.

-For more info about this feature, including troubleshooting steps, seeΓÇ»[Silently configure user accounts](/onedrive/use-silent-account-configuration).

-|:|:|:-|

-|Loop components in Teams and Outlook|`IsLoopEnabled` (boolean) |This property controls Loop experiences across the Microsoft 365 experience.|

-|Microsoft Whiteboard on OneDrive|`IsWBFluidEnabled` (boolean) |This property controls Microsoft Whiteboard on OneDrive.|

-|**All Microsoft 365 experiences** powered by Fluid Framework.|`IsFluidEnabled` (boolean)|This core property controls all other experiences powered by Fluid Framework. Setting it to `False` will effectively disable all experiences (everything in this table) in the organization powered by Fluid Framework. **Do not use after May - this setting will be deprecated later this year.**

-1. Go to the [Microsoft 365 admin center](https://admin.microsoft.com).

-2. Under Admin centers, select **SharePoint**.

-3. Select **Policies** > **Sharing**, and under **File and folder links**, view your organization's default file permissions.

-To enable Loop components, run `Set-SPOTenant -IsLoopEnabled $true`. The change will take a short time to apply across your organization.

-To disable Loop components, run `Set-SPOTenant -IsLoopEnabled $false`. The change will take a short time to apply across your organization.

-Loop components, Whiteboard on OneDrive, and OneNote collaborative Meeting Notes are discoverable but have limited eDiscovery workflow support. Currently, these files are stored in the creatorΓÇÖs OneDrive for Business and are available for search and collection in both eDiscovery (Standard) and eDiscovery (Premium). However, they do not render in preview and the export format for review is not consumable by existing tools. To view the exported content, upload them to any OneDrive for Business.

-Microsoft is working on an offline consumable export format. In the meantime, if this workaround for review flows is not sufficient for your organizationΓÇÖs needs, you can temporarily disable these experiences as outlined in the [Settings management](#settings-management) section.

-<br>

-Additionally, from teams and channels in Microsoft Teams, you can select the ellipsis (…) at the top-right of the channel and then **Open in SharePoint** to navigate to the Teams connected team site or channel site in SharePoint.

-When SharePoint sites and Teams are integrated, certain setting and classifications need to be managed in the [settings in Microsoft Teams](https://support.microsoft.com/office/manage-team-settings-and-permissions-in-teams-ce053b04-1b8e-4796-baa8-90dc427b3acc). YouΓÇÖll notice that when you navigate to **Settings** in SharePoint site, certain options are not editable, like **Permissions**. Learn more about [viewing and managing settings in Microsoft Teams](https://support.microsoft.com/office/manage-team-settings-and-permissions-in-teams-ce053b04-1b8e-4796-baa8-90dc427b3acc).

-<br>

-| - Site name <br> - Site description <br> - Hub association | - Site permissions <br> - Sensitivity classification <br> - Private channel membership|

-For private and shared channel sites, you will find a unique home page layout that is designed to encourage and guide usage of typical SharePoint tasks. You'll find easy access to the [News web part](https://support.microsoft.com/office/use-the-news-web-part-on-a-sharepoint-page-c2dcee50-f5d7-434b-8cb9-a7feefd9f165), [Documents web part](https://support.microsoft.com/office/use-the-document-library-web-part-a9dfecc3-2050-4528-9f00-2c5afc5731b0), and links to documentation for creating lists, automating tasks, and changing the look of your site.

-Just like typical SharePoint sites, [channel sites](teams-connected-sites.md) can be associated to a [SharePoint hub sites](https://support.microsoft.com/office/what-is-a-sharepoint-hub-site-fe26ae84-14b7-45b6-a6d1-948b3966427f) from the parent team site. Upon associating the parent team to the hub, all channel sites (private and shared) will also be associated to the hub.

-When channel sites gets associated to a hub, the hub navigation gets inherited across the parent team and channel sites. The entire Team (parent team and channels) are treated as one entity.

-> Channel sites will not display hub site association in the Site information panel. These settings are managed from the parent team site.

-For private or shared channel sites, permission management must be done in Teams. Channel owners become sites owners in SharePoint and channel members become site members. Permissions in SharePoint can't be managed separately.

-A SharePoint [communication site](https://support.office.com/en-us/article/94a33429-e580-45c3-a090-5512a8070732) is a great tool for sharing information with others in your organization. Your users can share news, reports, statuses, and other information in a visually compelling format. Now, any classic team site can have this capability too. By running a PowerShell cmdlet, you can bring modern communication site features to your classic team sites.

- > If you installed a previous version of the SharePoint Online Management Shell, go to Add or remove programs and uninstall "SharePoint Online Management Shell."

-For more info about this cmdlet, see [Enable-SPOCommSite](/powershell/module/sharepoint-online/Enable-SPOCommSite).

-

- $adminUrl = Read-Host "Enter the Admin URL of O365 (eg. https://<Tenant Name>-admin.sharepoint.com)"

- $userName = Read-Host "Enter the username of O365 (eg. admin@<tenantName>.onmicrosoft.com)"

-

- # set credentials

- $credentials = New-Object -TypeName System.Management.Automation.PSCredential -argumentlist $userName, $password

-

-

-

- Connect-SPOService -Url $adminUrl -Credential $credentials

-

-

-

- write-host "Error: Could not connect to Office 365" -foregroundcolor red

-

- get-siteCollections

-

-

-

- $siteCollections = Get-SPOSite

-

- #loop through all site collections

- foreach ($siteCollection in $siteCollections){

-

- #set variable for a tab in the table

- $pixelsweb = 0

- $pixelslist = 0

- $enabledCommSite = Get-SPOIsCommSiteEnabled($siteCollection.url)

- $background = "white"

- if($enabledCommSite -ne ""){

- $background = "cyan"

- }

- }

-

-

- $webTemplate = $web.WebTemplate

- if($webTemplate -ne "SITEPAGEPUBLISHING" -AND $isCommSiteEnabled){

- write-host "Found $($web.url)" -foregroundcolor green

- return "Enabled"

-

- }

- }

-

-

- return ""

-For info about automatically modernizing the home page on classic sites, see [Classic home page modernization](disable-auto-modernization-classic-home-pages.md).

-# Introduction to the SharePoint Success Site

-The SharePoint Success Site helps Site owners improve the quality and impact of the sites they build in SharePoint for internal audiences, while helping ensure they follow your organizationΓÇÖs site usage guidelines.

-The SharePoint Success Site is designed to reduce the amount of work needed to plan, build, and manage new SharePoint sites for Site owners and content authors.

-## What comes with a SharePoint Success Site

-The SharePoint Success Site comes pre-populated with web parts and content to guide your users through the most up-to-date site creation training. There are several opportunities to customize the experience to better suit your organizationΓÇÖs goals, tenant configuration, and usage policy.

-#### SharePoint communication site

-#### Microsoft-maintained content feed

-The SharePoint Success SiteΓÇÖs up-to-date content feed includes a range of content that helps new users and existing site owners plan, build, and manage SharePoint sites:

-#### Site inspiration

-#### Success stories

-#### Site creation guidelines

-The site creation guidelines page provides a starting point to educate new Site owners about [SharePoint creation policies](./sites-usage-guidelines.md) for your organization. The guidelines include suggested usage policy topics and questions to prompt consideration of usage policies within your organization. Customize the content in your SharePoint Success Site site creation guidelines page to serve your organizationΓÇÖs governance needs.

-

-**Step 1:** [Meet the prerequisites](./provision-sss.md#meet-the-requirements) and then [provision](./provision-sss.md#provision-the-sharepoint-success-site-1) the SharePoint Success Site

-#### Next steps - provision the SharePoint Success Site

-<br>

-**Question: Who has permission to provision the SharePoint Success Site?**

-Answer: The Global admin (formerly called the Tenant admin) are required.

-**Question: Who has permission to customize the site template?**

-Answer: The Global admin (formerly called the Tenant admin) or Site owner permissions.

-**Question: Who can create custom playlists and hide or show content in M365 learning pathways?**

-Answer: The Site collection administrator and Site owner permissions of M365 learning pathways.

-**Question: Who has permissions to use the SharePoint Success Site as a user?**

-Answer: Microsoft 365 user permissions or SharePoint Site visitor permissions or higher.

-The NEO site(s) helps organizations by:

-New employee onboarding (NEO) should be a strategic process that integrates new employees into an organization and its culture while providing the knowledge and tools needed to become fully contributing team members.

-NEO processes often fall short for both the new hires and the organization. Only 12% of employees strongly agree their organization does a great job of onboarding new employees. An engaging and well-organized NEO process can make all the difference in helping a new hire navigate through an exciting ΓÇô but stressful - career journey, and it can have major organizational benefits.

-**A strategically planned NEO experience can:**

-**Improve new hire performance and time to productivity** -

-Organizations with a standard onboarding process report 50% greater new-hire productivity.*

-**Improve new employee retention** -

-Based on our research, 69% of employees are more likely to stay with a company for three years if they had a great onboarding experience. Employees who have a negative onboarding experience are twice as likely to look for new opportunities.**

-### The NEO experience process:

-| Provide new employees a place to get started | Connect new employees to people and culture | Help stakeholders easily contribute to new employee onboarding | Measure effectiveness of new employee onboarding

-| :- | :- |:-|:-|

-| Sense of place | Pre-onboarding | Departmental and team onboarding | Value realization |

-| Onboarding journey | Social connections and live events | Easy to create and maintain compelling content experiences | Example model for KPIs |

-### NEO site template features:

-### NEO site template options:

-New employee onboarding involves multiple levels within an organization, including pre-onboarding, corporate onboarding, and departmental onboarding. Each onboarding level provides its own unique value, contributing to a comprehensive onboarding experience each new employee should experience.

-Research has shown Pre-onboarding new hires, after they sign their acceptance letter but before they officially join the company, can lead to higher performance and better retention rates. To deliver a flexible and consistent onboarding experience, NEO sites consist of three different SharePoint site templates, that are designed to work alone or as one cohesive and familiar experience for new hires.

-| Pre-onboarding site | Corporate onboarding site | Departmental onboarding site |

-| :-: | :-: |:-:|

-| | | |

-| Share the Pre-onboarding site with new hires as soon as the job offer has been accepted | Share the Corporate onboarding site with new hires on their first day| Managers and onboarding buddies should share their respective Departmental onboarding site |

-1. **New employee pre-onboarding site:** A site for new hires, who have yet to officially join the company, to learn more about the company they have joined and to get ready for their official start date. External guest access can be used for providing pre-start hires, with no corporate credentials, access to the Pre-onboarding site only.

-2. **New employee corporate onboarding site:** A place for new hires to visit to get the information and connections they need to successfully onboard to the organization.

-3. **New employee departmental onboarding site:** A place for new hires to visit to learn more about the department they are joining, its people, culture, and priorities. The Departmental onboarding site can be associated to an existing departmental hub.

-The New Employee Onboarding (NEO) sites can be provisioned from the [SharePoint look book](https://lookbook.microsoft.com/). With the SharePoint look book, a **site collection administrator** can start the provisioning process with a few steps. Each site takes about 20 minutes to provision. Before starting the provisioning process, make sure you have met the prerequisites for provisioning.

-To successfully provision the NEO sites via the SharePoint look book, the person doing the provisioning must be a site collection admin of the tenant where the NEO site(s) will be provisioned. If you have never provisioned a template from the Look book, [review overview guidance](./add-sample-site.md).

-1. Go to the [NEO sites solution page](https://provisioning.sharepointpnp.com/details/3df8bd55-b872-4c9d-88e3-6b2f05344239).

- - Provision the New employee pre-onboarding site

- - Provision the New employee corporate onboarding site

- - Provision the New employee department onboarding site

-

-2. Navigate to the site you want to provision and select **Add to your tenant**. If you are not signed into to your tenant, the SharePoint look book will ask for your site collection admin credentials.

-3. From the permissions requested dialog box, select **Consent on behalf of your organization** and then select **Accept**.

-4. Complete the fields on the provisioning information page as appropriate for your installation. At a minimum, enter the email address where you wish to get notifications about the provisioning process and the URL prefix for your site to be provisioned to.

-5. Select **Provision** when ready to install the NEO sites into your tenant environment. The provisioning process will take up to 20 minutes for each site. You will be notified via email (to the notification email address you entered on the Provisioning page) when the site is ready for access.

-As the site collection admin, you may not be the person customizing the sites, so you'll need to assign a few site owners to the sites. Owners have administrative privileges on the site so they can modify site pages, content, and branding.

-5. Include the site URL in the Share message, and then select **Share**.

-## Step 2: Customize the onboarding experience

-The New Employee Onboarding (NEO) sites consist of three SharePoint site templates that can be customized to fit the needs of your users and organization. Many of the core pages are already built and pre-populated with content. Review content on sites and pages, then plan on customizing content, images, branding, web parts, and pages.

-Before you customize NEO site content, ensure you understand the needs of your users and the business objectives of your organization. New hires will need different kinds of support and resources depending on the onboarding phase and culture of your organization. Begin by signing into your account and reviewing pre-populated content. Then, customize content and prepare to share the site with new hires.

-ItΓÇÖs important to make sure the right content is available to users at the right time. ItΓÇÖs also important to make new employees feel welcome before their first day. Organizations with a standardized onboarding process report 50% greater new-hire productivity. Alternatively, employees who have a negative onboarding experience are twice as likely to look for new opportunities shortly after starting a new job.

-| Pre-onboarding site | Corporate onboarding site | Departmental onboarding site |

-| :: | :: |::|

-|  |  |  |

-| Share the Pre-onboarding site with new hires as soon as the job offer has been accepted | Share the Corporate onboarding site with new hires on their first day | Managers and onboarding buddies should share their respective Departmental onboarding site |

-| | | |

-

-1. **New employee pre-onboarding site:** A site for new hires, who have yet to officially join the company, to learn more about the company they have joined and to get ready for their official start date. External guest access can be used for pre-start hires who don't already have corporate credentials to give them access to the Pre-onboarding site only.

- > Enable external sharing for the Pre-onboarding site. The Pre-onboarding site is intended to be shared with new hires as soon as they sign their offer letter, but before they start their first day at work. Therefore, this site needs to be shared with external users. External sharing is off by default for SharePoint communication sites. In order for site owners to share externally, [turn on external sharing](./change-external-sharing-site.md?branch=hokavian-neo-sites) for the Pre-onboarding site.

-2. **New employee corporate onboarding site:** A place for new hires to visit to get the information and connections they need to successfully onboard to the organization.

-3. **New employee departmental onboarding site:** A place for new hires to visit to learn more about the department they are joining, its people, culture, and priorities. Consider associating departmental onboarding sites with existing department portals if you have them.

-### Get started - Sign into your Microsoft 365 account

-> You need to be a site owner to customize and share the NEO sites. Work with your SharePoint administrator if you donΓÇÖt already have access.

-1. Open your web browser and navigate to [office.com](https://www.office.com) or your organizationΓÇÖs sign-in location.

-2. **Sign in** with your username and password.

-3. Navigate to the location of the site using the URL supplied by your site collection admin, or select SharePoint from the Microsoft 365 home page, and then select the site.

- To deliver a flexible and consistent new hire onboarding experience the NEO sites consists of three different SharePoint site templates, that are designed to work alone or as one cohesive and familiar experience for new hires. Check with your site collection administrator to confirm which NEO sites were provisioned and are available for customizations.

-> The NEO sites come with many pre-built pages that can be identified in the site navigation with this symbol ">>." Determine which pages and content to keep, edit, or delete based on the needs of your organization.

-#### New employee pre-onboarding site:

-The pre-onboarding site is where a new hire starts their onboarding journey. This site is for new hires who have accepted their job offer but have not officially joined the company yet. In this stage, new hires will be interested in learning more about the company, how to get ready for their official start date, and who to go to for questions.

-

-##### Pre-populated site content:

-#### New employee corporate onboarding site:

-The corporate onboarding site is the landing place for the new employee onboarding experience and is designed to provide a high-level view of organizational goals, leadership, team structure, and resources. In this phase, users are looking for guidance, support, and clarity. Use this site to outline onboarding details and expectations during the first months of onboarding. Ensure users have access to support channels like [Yammer](https://support.microsoft.com/en-us/office/use-a-yammer-web-part-in-sharepoint-online-a53cfa0c-3d09-42c8-a286-1038a81c59da), write FAQs relevant to your organization, and customize the [onboarding checklist](https://support.microsoft.com/office/introduction-to-lists-0a1c3ace-def0-44af-b225-cfa8d92c52d7) to include the activities you want all new hires to do in their first 30, 60, 90 days.

-

-#### New employee departmental onboarding site:

-

-##### Pre-populated site contents:

-### Customize the content and look of your NEO sites

-Now that youΓÇÖve reviewed the pre-built pages and pre-populated content, you are ready to customize the NEO experience for your organization.

-Site navigation is important because it helps users immediately understand what can be accomplished on a given site. The most effective SharePoint sites help viewers find what they need quickly so that they can use the information to make decisions, learn about what is going on, access the tools they need, or engage with colleagues to help solve a problem. Edit site navigation for all NEO site templates to meet the needs of your audience and organization. [Learn how to edit site navigation](https://support.microsoft.com/office/customize-the-navigation-on-your-sharepoint-site-3cd61ae7-a9ed-4e1e-bf6d-4655f0bf25ca).

-

-Customize web parts with images, labels, links, and content that aligns with your organizationΓÇÖs mission. Keep images and descriptions simple and easy to understand for your new-hire audience.

-#### More customization resources:

-After customizing content, get ready to share the new onboarding experience with new hires. Different permissions will apply to the Pre-onboarding site since users will be external guests. Once new hires start working, use internal permissions sharing instructions to give access to the corporate onboarding site.

-### Share the Pre-onboarding site

-> If you are unable to add visitors (external users, also referred to as guests) to the pre-boarding site, work with your SharePoint administrator to [turn on external sharing for a SharePoint site](./change-external-sharing-site.md).

-1. Select **Share site** from the right-hand corner.

-2. In the **Share site** pane, enter the names of people or groups to add them to the site, or enter "Everyone except external users" to share the site with everyone in your organization.

-3. Change the permission level (Read, Edit, or Full control) as needed.

-4. Enter an optional message to send to the person or clear the Send email box if you don't want to send an email.

-5. Select **Share**.

-Define site success metrics to measure and optimize your organizationΓÇÖs onboarding process. This is an example of possible metrics for a new employee onboarding site experience in the form of an onboarding hub:

-| Objective | Business owner | KPI measure | Data source | KPI formula | KPI baseline | KPI target |

-| :- | :- |:-|:- | :- |:-| :-|

-| Help onboard new employees more effectively | Diego Siciliani | New employee satisfaction | Survey data | Average score of new employee satisfaction with NEO Hub | N/A | 4.25

-| Help onboard new employees more effectively | Diego Siciliani | NEO hub usage | Site usage report | Number of unique viewers and visits | N/A | 500 unique viewers/month and 1,500 views/month

-| Increase new employee retention | Alexandre Levesque | New employee retention | HR system retention data | % of new employee cohort that remains with the company after one year | 75% | 90%

-| Improve new employee engagement | Diego Siciliani | New employee engagement score | Survey data | Average score of new employee engagement question | 3.75 | 4.25

-As a SharePoint site owner, you can view site usage data that shows you how users are interacting with your site. For example, you can see the number of people who have visited the site, how many times people have visited the site, and a list of files that have received the most views. Site owners should utilize SharePointΓÇÖs built-in site usage reporting capabilities to measure the impact of the NEO sites and hub. [Learn how to view usage analytics for your site](https://support.microsoft.com/office/view-usage-data-for-your-sharepoint-site-2fa8ddc2-c4b3-4268-8d26-a772dc55779e).

-> [  ](media/neositeusagereport.png#lightbox)

-NEO sites should present the most up-to-date content your organization has to offer, so youΓÇÖll need to commit to maintaining relevant content throughout the experience. Develop a plan to audit content and refresh web parts as needed to ensure contact information, FAQs, the onboarding checklist, and People web parts are up to date. Learn more about [managing communication sites](https://support.microsoft.com/office/manage-your-sharepoint-communication-site-21761aac-f7f7-4499-b0ca-cf283477c32f).

-**Question**: Where can I ask questions or report an issue with the SharePoint provisioning service?

-**Question**: Where can I share feedback for ideas on how to improve the SharePoint site experience?

-**Question**: Where can I ask questions or report an issue with the SharePoint provisioning service?

- - Gallup, State of the American Workplace, 2017*

- - SHRM, Don't Underestimate the Importance of Good Onboarding, 2017**

- - Source: Digitate, Super CIO: What the CIO seesΓÇöthat other people donΓÇÖt, 2018

-3. Select **Confirm**. When provisioning is complete, you see the following message:

-5. Go to your tenant's learning pathways site.

-6. Select **Home** > **Learning pathways administration**.

-7. Select the **More actions** (…) button, and then select **Add to Content Pack**.

-8. Select **SharePoint Success Site**.

-9. Go back to the Microsoft 365 learning pathways administration page.

-10. Select **Complete**, as the following image shows:

-11. To confirm that the SharePoint Success Site is successfully provisioned, go to the site, and then select **Get Started** > **Plan your site**. You should see the web part on the page, as the following image shows:

-**Who has permission to provision the SharePoint Success Site?**

-Answer: The global admin (formerly called the tenant admin).

-**Who has permission to customize the site template?**

-Answer: The global admin (formerly called the tenant admin) or a user who has site-owner permissions.

-**Who can create custom playlists and hide or show content in Microsoft 365 learning pathways?**

-Answer: The site-collection administrator and users who have site-owner permissions for Microsoft 365 learning pathways.

-**Who has permissions to use the SharePoint Success Site as a user?**

-Answer: Users who have Microsoft 365 user permissions, SharePoint Site visitor permissions, or higher permissions.

-# Provision the SharePoint Success Site

-Start the SharePoint Success Site provisioning process by understanding the prerequisites. We recommend provisioning the SharePoint Success Site from the Microsoft 365 learning pathways administration page by following the instructions in this article. Global administrator (sometimes called tenant administrator) credentials are required to start the provisioning process for the SharePoint Success Site.

-Before getting started, [watch the provisioning instructional video](https://www.youtube.com/watch?v=HZjxBAKVnJs&feature=youtu.be), follow all steps in the process, and make sure you've met the requirements for provisioning.

-Before provisioning the SharePoint Success Site, meet the requirements for both the **person** provisioning and the **tenant.** Your tenant's configuration will determine what path you need to take to install the SharePoint Success Site. Start by reviewing the SharePoint Success Site requirements below to prepare your tenant.

-| Admin role requirements | + | Tenant requirements | = | Ready to provision |

-| :-: | :-: |:-:|:-: | :-: |

-#### Admin requirements

-<br>

-| Global admin role | + | Admin of the App Catalog | = | Admin role requirements met |

-| :-: | :-: |:-:|:-: | :-: |

-If you aren't sure, you can confirm your role by signing in to office.com. If you're a global admin, youΓÇÖll see an Admin center app icon in the app launcher next to your Microsoft 365 apps.

-

-<br>

-| App Catalog installed | + |Microsoft 365 learning pathways 4.0 or higher installed | = | Tenant requirements met |

-| :-: | :-: |:-:|:-: | :-: |

-<br>

-Use this decision tree to determine your tenantΓÇÖs path to meeting the **tenant** requirements.

-Ready to get started provisioning? Review the [provisioning instructions](#provision-the-sharepoint-success-site-1).

-<br>

-> If you need to create a App Catalog, wait at least 30 minutes after creating before provisioning Microsoft 365 learning pathways and the SharePoint Success Site.

-

-

-If you are unsure, navigate to your tenant's **Microsoft 365 learning pathways administration page** and select the ellipses **(…)**

-<br>

-2. If youΓÇÖre not already signed in, sign into your tenant with a Global admin credentials.

-9. YouΓÇÖll see a prompt asking if you want to update, then select **Start**.

-<br>

-Once youΓÇÖve confirmed the following, you are ready to provision:

-1. Navigate to [office.com](https://www.office.com/) or your organizationΓÇÖs sign-in location.

-2. Sign in with your username and password.

-3. Navigate to the location of the site using the URL supplied by your SharePoint administrator or select SharePoint from the Microsoft 365 home page, and then select the **Microsoft 365 learning pathways** site.

-4. From the learning pathways Home menu, select **Learning Pathways Administration**.

-5. Select the ellipses **(…)** and then select **Add Content Pack**.

-6. Select SharePoint Success Site to open the SharePoint Success Site provisioning page.

-7. Select **Add to your tenant**.

-8. Fill out the email address and URL details and then select **Provision**.

-9. Select **Complete**.

-12. To confirm the SharePoint Success Site has been successfully provisioned, go to the SharePoint site you provisioned, select **Get Started > Plan your site.** You should see the web part on the page as shown in the following image:

-## Add Site owners

-Assign a few Site owners to grant administrative privileges to customize the site and training content. In order to hide, show, or enable playlists, users will need Site owner or Site member permissions to the Microsoft 365 learning pathways site. In order to edit the look, navigation, and site content, users will need Site owner or Site member permissions to the SharePoint Success Site.

-**Add Site owners or members to both sites**

-<br>

-#### Next steps - customize the SharePoint Success Site

-<br>

- - The App Catalog installed

- - Version 4.0 or higher of [Microsoft 365 learning pathways](/office365/customlearning/#:%7E:text=Microsoft%20365%20learning%20pathways%20is%20a%20customizable%2C%20on-demand,adoption%20of%20Microsoft%20365%20services%20in%20your%20organization.) installed

-**Question: Who has permission to provision the SharePoint Success Site?**

-Answer: A global admin

-Answer:

-**Question: Who has permission to customize the site template?**

-Answer: The Global admin or a site owner.

-**Question: Who can create custom playlists and hide or show content in Microsoft 365 learning pathways?**

-Answer: A site collection administrator or site owner of Microsoft 365 learning pathways.

-**Question: Who has permissions to use the SharePoint Success Site as a user?**

-Answer: Any user or guest who has SharePoint site visitor permissions or higher.

-In the modern SharePoint experience, it is easy to [*change the look*](https://support.office.com/article/Change-the-look-of-your-SharePoint-site-06bbadc3-6b04-4a60-9d14-894f6a170818) and feel of your sites to match your company or organizational brand. You can customize the logo, colors, navigation, header, and footer ΓÇô often without writing a single line of code. Branding can be applied at the site level, to a group of sites, or to all sites within your organization. SharePoint includes an updated set of default site themes and site designs (or templates) that are responsive and look great on any device. With site themes, you can customize your siteΓÇÖs logo and colors to match your brand.

-[*SharePoint handles branding differently*](/sharepoint/dev/transform/modernize-branding) for classic site templates, like the publishing site. Instead of a site template, communication sites have three out-of-the-box layout designs: *Topic*, *Showcase*, and one open layout: *Blank*.

-Modern pages provide a fast, easy way to build responsive pages using the functionality of modern web parts. Pages are similar to classic web part pages and publishing pages, but are less structured and easier to create. And, each pageΓÇÖs layout is flexible in that it can be changed anytime to align to the content for the page and the experience you are trying to create for your readers.

-Pages are made up of a title area and sections. Sections can include a full-width column for full-bleed images or hero web parts or up to three regular columns. You can add a variety of web parts to the page, and easily move them around on the page to get the look you want. Check out this short video to see how to create, layout, and publish a page:</br>

-</br>

-**Publishing**: On a classic publishing site, commands for Publish and Check in/Check out are available on the ribbon. In the modern experience, it is even easier for authors to discover how to edit and make their content visible with buttons to Edit, Save, and Publish right on the page. When a modern page is in edit mode, it is automatically checked out to the person who is editing. When a page is saved or published, it is automatically checked in. If someone has a page open for editing but hasnΓÇÖt made any changes to it for at least 5 minutes, it is automatically saved and taken out of Edit mode so that others can access and edit the page.

-Scheduling content to ΓÇ£go liveΓÇ¥ at specific times is a feature of classic publishing sites and now a feature of modern pages. To learn more about modern page scheduling, see [Schedule a SharePoint page or news post to go live at a specific time](https://support.microsoft.com/office/schedule-a-sharepoint-page-or-news-post-to-go-live-at-a-specific-time-4b81873c-9bbc-4307-b7ea-7b6662ff1af2).

-There are several important advantages to moving to a new communication site. One of the most important advantages is that you can use the upgrade as an opportunity to re-think the ΓÇ£storyΓÇ¥ of your site and validate that the content is needed, up-to-date, and relevant to users. In addition, you can use the move as a time to look at the content that is no longer needed it and remove it. Cleaning up your unused content improves both user experiences and search outcomes ΓÇô so consider the move as an opportunity to clean up legacy content and establish new governance practices to make sure that your content is kept up-to-date going forward.

-Wiki pages are a content type available in publishing sites, but they are not available in communication sites. However, you can create modern pages using either a [Text web part](https://support.office.com/article/729c0aa1-bc0d-41e3-9cde-c60533f2c801) or [Markdown web part](https://support.office.com/article/use-the-markdown-web-part-6d73c06d-2877-4bc9-988b-f2896016c50b) to cover many of the same scenarios as Wiki pages. Note that Wiki syntax is not available in a Text web part, with the exception of adding a hyperlink with the use of brackets ΓÇ£[[ΓÇ¥.

-For developers, the [SharePoint Framework](/sharepoint/dev/spfx/sharepoint-framework-overview) allows for the building of custom modern web parts that appear alongside out-of-the-box web parts in the web part toolbox. The SharePoint Framework also allows for custom extensions, the [use of the Microsoft Graph API](/sharepoint/dev/spfx/use-aad-tutorial), as well as [secure access to third-party solutions and APIs secured by Azure Active Directory](/sharepoint/dev/spfx/use-aadhttpclient). Developers are encouraged to consult the [SharePoint starter kit](https://github.com/SharePoint/sp-starter-kit), where you'll find a fully built sample solution that includes numerous web parts, extensions, and other components that you can use as an example and inspiration for your own customizations. Additionally, find design guidance and standards for web parts at [Designing great SharePoint experiences](/sharepoint/dev/design/design-guidance-overview).

-> The Hero web part is, by default, included on both the Topic and Showcase communication site templates. It is an attractive way to bring focus and visual interest to your page. You can display up to five items in the Hero web part and use compelling images, text, and links to draw attention to each. You can use the Hero web part at the top of a page or anywhere in the page as well. In general, you donΓÇÖt want to use more than one hero web part on the same page. And, if you have more than 5 critical items to emphasize, consider using a different method to feature this content, such as the Quick links web part in a grid view.

-You probably donΓÇÖt want a large group of people having the ability to make changes to your site that communicates information to a whole department or organization. Publishing portal sites included roles such as Approvers and Designers. Communication sites present a simplified experience, so not all these roles are present by default. While you could set up roles like these manually, we recommend that you use the new sharing interface, which also can provide you with needed controls.

-1. Since any content that isn't explicitly checked in a DLP policy will not be blocked from being externally accessed after this setting is enabled, you must ensure any content that needs to be shared externally is covered by at least one DLP policy. If you prefer to require explicit authorization in a DLP policy for a site to be shareable, no further action is needed after this setting is enabled. If not all locations with content that needs to be shared externally are already covered by an existing DLP policy, you must add them to at least one policy. The easiest way to do this is to create a DLP policy that includes all SharePoint or OneDrive locations, that has any ΓÇ£content containsΓÇ¥ condition selected, and that specifies no actions, no alerts, no notifications and no reports. Also, make sure the rule doesnΓÇÖt use the option to stop processing more DLP rules. [Learn how to create and turn on a DLP policy](/microsoft-365/compliance/create-test-tune-dlp-policy)

- > If you installed a previous version of the SharePoint Online Management Shell, go to Add or remove programs and uninstall "SharePoint Online Management Shell."

-

- Set-SPOTenantΓÇ»-MarkNewFilesSensitiveByDefault BlockExternalSharing

- Set-SPOTenantΓÇ»-MarkNewFilesSensitiveByDefault AllowExternalSharing

-Windows 10 devices come with the OneDrive sync app installed. Office 2016 and later installations also have the sync app installed.

- <details>

- <summary><b>To enable by using group policy</b></summary>

-

- 1. Configure Microsoft Edge policy settings by following the steps at [Configure Microsoft Edge policy settings on Windows](/deployedge/configure-microsoft-edge).

- 2. Make sure you've downloaded the Microsoft Edge administrative template at [Download and deploy Microsoft Edge for business](https://www.microsoft.com/en-us/edge/business/download) or you may not see the policy listed.

- 3. Once the template is downloaded, open the Group Policy Object Editor. Right-click **Administrative Templates** in the Computer Configuration or User Configuration node and select **Add/Remove Templates** and browse to the downloaded template.

- 4. When applying the policy, ensure you update the domain to your tenant domain or use **sharepoint.com** if you plan on visiting multiple SharePoint tenants.

- 5. Enabling the group policy may require a refresh of client group policy settings. After changing the group policy settings, refresh the settings. From a Command Prompt, enter **GPUpdate.exe /force**.

-

-

- </details>

-

- <details>

- <summary><b>To enable by using Intune</b></summary>

-

- - Configure Microsoft Edge policy settings by following the steps at [Configure Microsoft Edge policy settings with Microsoft Intune](/deployedge/configure-edge-with-intune).

-

- </details>

-6. As a tenant administrator, update your SharePoint Online tenant configuration via SharePoint Online Management Shell to allow the ΓÇ£View in File ExplorerΓÇ¥ option to be visible in the Microsoft Edge Browser interface with these steps:

- 1. Run the following cmdlet to show the ΓÇ£View in File ExplorerΓÇ¥ menu option:

-

-**The error message *This policy is blocked - its value will be ignored* appeared while checking to see if the policy was applied via edge://policy. What's wrong?**

-You may receive this error if this functionality is not supported in your current environment. We are still rolling out functionality to all Production environments and will update this article once worldwide rollout has been completed.

-This article is for global and SharePoint admins in Microsoft 365 who want to control user access to SharePoint and OneDrive data on unmanaged devices. Idle session sign-out lets you specify a time at which users are warned and are later signed out of Microsoft 365 after a period of browser inactivity in SharePoint and OneDrive.

-

-

-

-

-

-> Activity is counted as requests sent to SharePoint, such as mouse clicks on a UI element like a button, list entry, or a link. Moving the mouse and scrolling are not counted as activity.

-

-

-

-> If a user is active in another Microsoft 365 service (such as Outlook), but inactive in SharePoint and OneDrive, they're signed out across Microsoft 365. If a user has multiple tabs to OneDrive and SharePoint sites open at the same time, they won't be signed out unless they're inactive on all the sites. Users won't be signed out if they selected to stay signed in when they signed in. For info about hiding this option, see [Add company branding to your sign-in page in Azure AD](/azure/active-directory/fundamentals/customize-branding). Users won't be signed out on a managed device (one that is compliant or joined to a domain), unless they're using inPrivate mode or a browser other than Edge or Internet Explorer. If they use Google Chrome, you need to use an extension to pass the device state claim. For more info about device state claims, see [Azure AD conditional access settings](/azure/active-directory/conditional-access/concept-conditional-access-conditions).

-> Microsoft 365 apps and services will not support Internet Explorer 11 starting August 17, 2021 (Microsoft Teams will not support Internet Explorer 11 earlier, starting November 30, 2020). [Learn more](https://aka.ms/AA97tsw). Please note that Internet Explorer 11 will remain a supported browser. Internet Explorer 11 is a component of the Windows operating system and [follows the Lifecycle Policy](/lifecycle/faq/internet-explorer-microsoft-edge) for the product on which it is installed.

-

-

-

-

- Set-SPOBrowserIdleSignOut -Enabled $true -WarnAfter (New-TimeSpan -Seconds 2700) -SignOutAfter (New-TimeSpan -Seconds 3600)

-

-

- - **-WarnAfter** specifies the amount of after which a user is notified that they'll be signed out after a period of inactivity as a **New-TimeSpan** which can be configured in seconds, minutes, or hours.

-

-

->

->

-| Classic | New |

-|| |

-| Classic | New |

-|Title <br/> |Site name <br/> |

-|Change the URL path to /sites/ or /teams/ <br/> |Site address boxes appear after you begin entering a site name. <br/> |

-|Web Site Address <br/> |Site address boxes appear after you begin entering a site name. The name is entered by default as the address. To change it, select the Edit icon. <br/> |

-|Select a language <br/> |Select a language <br/> |

-|Select a template: </br>**Community**: Team site (classic experience), Blog, Developer site, Project Site, Community Site</br>**Enterprise**: Document Center, eDiscovery Center, Records Center, Team Site – SharePoint Online configuration, Business Intelligence Center, Compliance Policy Center, My Site Host, Community Portal, Basic Search Center, Visio Process Repository</br>**Publishing**: Publishing Portal, Enterprise Wiki, Product Catalog </br>**Custom**: \<Select template later…> |In the **Choose a template** box, you can select **Document Center**, **Enterprise Wiki**, or **Publishing Portal**. To select the others, select **More templates**. This opens the classic Create Site Collection window. <br/> |

-|Time Zone <br/> |Expand **Advanced settings** and select **Time zone**. <br/> |

-|Administrator <br/> |Primary Administrator <br/> |

-|Server Resource Quota <br/> |This setting has had no effect for more than a year. <br/> |

-|Private Site Collection with Project Web App <br/> |Create a site and then use the [PowerShell cmdlet Set-SPOSite -EnablePWA](/powershell/module/sharepoint-online/set-sposite) to add or remove Project Web App. |

-On the <a href="https://go.microsoft.com/fwlink/?linkid=2185220" target="_blank">**Active sites** page</a>, select the site, and on the command bar, select **Delete**. As with the classic SharePoint admin center, you canΓÇÖt delete the root (top-level) site. To swap this site with a different site, see [Replace your root site](./modern-root-site.md).

-| Classic | New |

-| ||

-| Classic | New |

-|Title <br/> |Site name column <br/> |

-|Complete Web Site Address link <br/> |URL column shows the path after the domain. You can copy the link to save the full URL to the Clipboard. <br/> |

-|Primary Administrator <br/> |Primary admin column. <br/> |

-|Other Administrators <br/> |For any sites that arenΓÇÖt connected to a Microsoft 365 group, select the site, and on the command bar, select **Permissions**, and then select **Manage admins**. (For group-connected sites, you have options for managing group owners and additional admins.) <br/> |

-|Number of subsites <br/> |Not available <br/> |

-|Storage Usage <br/> |Storage used (GB) column. <br/> |

-|Resource Usage, Server Resource Quota, Resource Usage Warning Level <br/> |These settings have had no effect for more than a year. <br/> |

-| Classic | New |

-| ||

-| Classic | New |

-|Primary Site Collection Administrator <br/> |Switch the role of an existing admin to Primary Admin, or add an admin and then switch them to Primary admin. <br/> |

-|Site Collection Administrators <br/> |Use the Add an admin box to add an admin and the Remove button to remove an admin. <br/> |

-|Add Support Partner <br/> |This option is available in PowerShell only. Go to the Site Permissions page for a site where you’ve added the support partner. Copy the encoded string for the partner, and to add it to other sites, use the [PowerShell cmdlet Set-SPOUser](/powershell/module/sharepoint-online/set-spouser?view=sharepoint-ps&preserve-view=true). <br/> |

-| Classic | New |

-| ||

-| Classic | New |

-|Sharing outside your company <br/> |External sharing <br/> - ΓÇ£DonΓÇÖt allow sharing outside your organizationΓÇ¥ is the same as ΓÇ£Only people in your organization.ΓÇ¥ <br/> - ΓÇ£Allow sharing only with the external users that already exist in your organizationΓÇÖs directoryΓÇ¥ is the same as ΓÇ£Existing guests only.ΓÇ¥ <br/> - ΓÇ£Allow external users who accept sharing invitations and sign in as authenticated usersΓÇ¥ is the same as ΓÇ£New and existing guests.ΓÇ¥ <br/> - ΓÇ£Allow sharing with all external users, and by using anonymous access linksΓÇ¥ is the same as ΓÇ£Anyone.ΓÇ¥ <br/>|

-|Default link type <br/> |Default sharing link type <br/> - ΓÇ£Respect default organization settingΓÇ¥ is the same as ΓÇ£Same as organization-level setting.ΓÇ¥ <br/> - ΓÇ£DirectΓÇ¥ is the same as ΓÇ£Specific people.ΓÇ¥ <br/> - ΓÇ£InternalΓÇ¥ is the same as ΓÇ£Only people in your organization.ΓÇ¥ <br/> - ΓÇ£Anonymous AccessΓÇ¥ is the same as ΓÇ£Anyone with the link.ΓÇ¥ <br/>|

-|Default link permission <br/> |ΓÇ£Respect default organization settingΓÇ¥ is the same as ΓÇ£Same as organization-level setting.ΓÇ¥ Both the classic and new admin centers have View and Edit options. <br/>|

-| Classic | New |

-| Classic | New |

-|Limit storage quota for each selected site collection to a maximum of <br/> |Maximum storage for this site <br/>|

-|Send e-mail to site collection administrators when a site collectionΓÇÖs storage reaches <br/> |Allow notifications <br/> |

-| Classic | New |

-|Add or remove<br/> | These commands are available in PowerShell only. Use the cmdlet [Set-SPOSite](/powershell/module/sharepoint-online/set-sposite) -EnablePWA<br/>|

-|Settings (SharePoint Permission Mode or Project Permission Mode) and Project Web App Size <br/>| To change the permission mode, go to the site as the Project Web App Administrator and follow the steps in [Change permission management in Project Online](/projectonline/change-permission-management-in-project-online). You can review the size of the Project Web App site using the above instructions where it is located on the same page under the section "Project Web App Usage". <br/>|

-| Classic | New |

-| ||

-| Classic | New |

-|Restore Deleted Items <br/> |Select the site, and on the command bar, select **Restore**. <br/>|

-|Deleted (date) <br/> |Time deleted column. <br/> |

-Most of the sites that were listed in the classic SharePoint admin center are included on the <a href="https://go.microsoft.com/fwlink/?linkid=2185220" target="_blank">**Active sites** page</a>. A few are hidden because they're system sites that you shouldnΓÇÖt need to change. The Active sites page contains all the new team sites and communication sites that didnΓÇÖt appear in the classic SharePoint admin center. To see the site list as it appeared in the classic SharePoint admin center, from the **Built-in views** menu, select **Classic sites**.

-If you use manual storage limits, the Storage limit and Percent used columns appear. In the new SharePoint admin center, the Storage limit and Storage used columns appear. The Storage used column isnΓÇÖt color coded. The Storage limit column can be sorted by size.

-# Support for organization fonts in PowerPoint for the web

->- Organization font support on PowerPoint for the web is not available for Office 365 Germany, Office 365 operated by 21Vianet (China), or Microsoft 365 US Government plans.

-## How does this work?

-The following diagram outlines the key steps in making our solution work:

-2. SharePoint stores the assets in a [public Office 365 Content Delivery Network.](/microsoft-365/enterprise/use-microsoft-365-cdn-with-spo?view=o365-worldwide&preserve-view=true)

-## Adding organization fonts to SharePoint as an organization asset library

-3. Ensure the site permissions for **Everyone except external user** are set to **Read** or **Edit.**

-

-

-4. Navigate to your siteΓÇÖs home page. From the **New** dropdown menu, select **Create a Document Library** and name your new font library.

-

- > - Font asset libraries must be designated with `ΓÇôCdnType Public`.

- `Set-SPOCustomFontCatalog -FontFolder <Local Font Folder Location> -LibraryUrl <Document Library SharePoint URL>`

- For example:

- `Set-SPOCustomFontCatalog -FontFolder ΓÇ£C:\ProgramData\Fonts" -LibraryUrl https://contosofonts.sharepoint.com/FontLibrary`

- Allow 24-hours for the Sharepoint servers to update and for the users in your organization to see their organization fonts when using the **Font** dropdown menu in PowerPoint for the web.

-### Licensing considerations

-> By using this feature and publishing font files, a font catalog file will be created. The newly created font catalog files will be publicly stored, along with the fonts, in the cloud and will not respect the site classification guidelines if the Organization Asset Library is hosted in Restricted SharePoint Site. The font catalog files will contain font names and other font related metadata. Please note that the files will be accessible to anyone, including persons external to your organization, who are able to extract the URLs that point to them.

->

-> These newly created files can be deleted by you. If deleted, the feature will not work as expected.

->

-In Teams, the Files tab on each standard channel is connected to a folder in the parent siteΓÇÖs default document library. The Files tab on each private and shared channel is connected to the default document library in the corresponding channel site. Whenever you add or update a file on the Files tab, you are accessing the SharePoint site.

-

-|Shared|Each shared channel has its own SharePoint site.|Team owners and members are automatically included in the site owners and members group. The site canΓÇÖt be shared separately.|Files and folders can be shared with anyone in the organization and external participants in the channel by using sharable links. Sharing with people outside the organization who are not channel members is not supported.|

-|Site permissions|Team permissions are synced with the site. Team and site owners can add additional people directly to the site. (Managing all permissions through Teams is recommended.)|Channel site permissions are inherited from the channel itself. Site permissions canΓÇÖt be managed in SharePoint, but will display permissions in read-only mode.|

-Microsoft SharePoint uses the Active Directory synchronization job to import user and group attribute information into the User Profile Application (UPA). When a new user is added to Azure Active Directory (Azure AD), the user account information is sent to the SharePoint directory store and the UPA sync process creates a profile in the User Profile Application based on a predetermined set of attributes. Once the profile has been created, any modifications to these attributes will be synced as part of regularly scheduled sync process.

-|:-|:-|

-| 1. Active Directory to Azure AD | [Azure AD Connect](/azure/active-directory/hybrid/how-to-connect-sync-whatis) syncs data from on-premises Active Directory to Azure AD. For more info, seeΓÇ»[What is hybrid identity with Azure Active Directory?](/azure/active-directory/hybrid/whatis-hybrid-identity) and [Attributes synchronized](/azure/active-directory/hybrid/reference-connect-sync-attributes-synchronized#sharepoint-online). |

-| 2. Azure AD to SharePoint | Azure AD syncs data from Azure AD to the SharePoint directory store. |

-| 3. SharePoint to UPA | The UPA sync process syncs user account information in SharePoint directory store to the User Profile Application (UPA). |

-| 4. UPA to sites | User account information from the UPA is synced to SharePoint sites (previously called ΓÇ£site collectionsΓÇ¥). |

-|Azure AD attribute|User profile property display names |Notes |Sync to sites|

-|UserPrincipalName | Account Name </br> User Name </br> User Principal Name | Example: </br> `i:0#.f <|> membership <|>` gherrera@contoso.com </br> gherrera@contoso.com | Yes |

-|DisplayName |Name | |Yes|

-|GivenName |FirstName | |Yes |

-|sn |LastName | |Yes |

-|telephoneNumber |Work phone |Example: (123) 456-7890 |Yes |

-|proxyAddresses |Work Email </br> SIP Address |Work Email is set to the value prefixed with SMTP. (SMTP:gherrera@contoso.com) </br> Example: gherrera@contoso.com |Yes |

-|PhysicalDeliveryOfficeName |Office | |Yes|

-|Title |Title </br> Job Title |Job Title contains the same value as Title and is connected to a term set. |Yes |

-|Department |Department |Department is connected to a term set. |Yes |

-|WWWHomePage |Public site redirect | |No|

-|PreferredLanguage |Language Preferences |Used by SharePoint to determine language for the user when the multilingual user interface (MUI) feature is enabled. |Yes |

-|msExchHideFromAddressList |SPS-HideFromAddressLists | |No |

-|Manager |Manager |User Manager for organization hierarchy |Yes |

-> To update additional or custom properties, see [Bulk update custom user profile properties](/sharepoint/dev/solution-guidance/bulk-user-profile-update-api-for-sharepoint-online).

-> Some property names could differ between Azure AD Graph and Microsoft Graph, see [Property differences between Azure AD Graph and Microsoft Graph](/graph/migrate-azure-ad-graph-property-differences).

-## Frequently asked questions (FAQs)

-**How often are changes synced into the User Profile Application?**

-</br>

-</br></br>

-**Will UPA synchronization overwrite existing properties in SharePoint user profiles?**

-</br>

-</br></br>

-**Does UPA synchronization update only properties that have changed?**

-</br>

-</br></br>

-**Why isn't it possible to map additional properties for UPA synchronization to sync from Azure AD to the User Profile Application?**

-</br>

-UPA synchronization is limited to a preconfigured set of properties to guarantee consistent performance across the service.

-description: Learn how you can use search reports in the SharePoint admin center.

-Modern search usage reports with Microsoft Search provide a few graphs and tables generated from searches that are executed from search in modern sites. You can see data from the past 31 days (about one month), per day, or monthly for the previous year. 

-The first date picker lets you pick past 31 days (about one month) or past 12 months for the first two graphs. The second date picker lets you select a particular day or month for the bottom three tables (top, abandoned, no results). Downloading a report will allow you to see reports from a broader range of time. Click on the download arrow and select past 31 days (about one month) or past 12 months. The report is downloaded as an Excel spreadsheet. If you selected the past 31 days (about one month), the spreadsheet will have an individual tab for each day. The past 12 months download will have a tab for each month. 

-## Overview of search reports

-|ReportΓÇ» |DescriptionΓÇ» |

-|||

-|Query Volume | This report shows the number of search queries performed. Use this report to identify search query volume trends and to determine periods of high and low search activity.|

-|Top Queries | This report shows the most popular search queries. A query is added to this report when it's searched at least three times with a click on a result. Use this report to understand what types of information your users are searching for.|

-|Abandoned QueriesΓÇ» | This report shows popular search queries that receive low click-through. Use this report to identify search queries that might create user dissatisfaction and to improve the finding of content.|

-|No Results QueriesΓÇ» | This report shows popular search queries that returned no results. Use this report to identify search queries that might create user dissatisfaction and to improve the finding of content.|

-|Impression distribution  | This report shows impressions over various time frames. The timeline shows the daily number of impressions for a result type. Determine which result type is most frequently, or infrequently, used. Use this report to understand what result types users are using and any changes in user behavior over a period of time.  |

-[Microsoft 365 Reports in the Admin Center - SharePoint activity](/microsoft-365/admin/activity-reports/sharepoint-activity-ww?view=o365-worldwide&preserve-view=true)

-Microsoft [Viva Connections desktop](https://techcommunity.microsoft.com/t5/microsoft-viva-blog/microsoft-viva-connections-to-start-rollout-to-general/ba-p/2175802) was formerly known as the [Home site app](https://techcommunity.microsoft.com/t5/microsoft-sharepoint-blog/the-home-site-app-for-microsoft-teams/ba-p/1714255), which combines the power of your intelligent SharePoint intranet with chat and collaboration tools in Microsoft Teams. Viva Connections desktop enables users to discover and search relevant content, sites, and news from across the organization right from the TeamΓÇÖs app bar. Viva Connections desktop also allows you to incorporate your organizationΓÇÖs brand and identity directly in Teams.

-

-1. **Highlight specific resources:** Viva Connections desktop uses the company-curated [global navigation](sharepoint-app-bar.md) links along with personalized content like sites and news, which are powered by [Microsoft Graph](/graph/overview). Global navigation is configured in SharePoint and can be accessed by selecting the icon in Teams app bar.

-2. **Navigate intranet resources in Teams:** Navigate to all modern SharePoint sites, pages, and news within Teams without losing context. All files will open in the Teams file preview window.

-3. **Search for intranet content in Teams:** On the home page, you can search for intranet content in SharePoint by searching in the Teams search bar. Search results will be displayed on a SharePoint site in the browser.

- 

-4. **Share content easily:** Features in the SharePoint site header will dynamically display tools that help users collaborate depending on the type of content being viewed. Tasks such as sharing a link to a SharePoint page in a Teams chat are much easier.

-> 

-1. **Set up a SharePoint home site:** We highly recommend that you set up a [SharePoint home site](home-site.md) and use that site as the default landing experience for your users in Teams.

-2. **Enable global navigation and customize navigational links:** We recommend you [set up and customize global navigation in the SharePoint app bar](sharepoint-app-bar.md). Learn about the different ways you can [set up the home site navigation and global navigation](./sharepoint-app-bar.md#see-all-the-different-ways-you-can-set-up-global-navigation) to surface the right content at the right time.

-3. **Create a Viva Connections app package in PowerShell:** The SharePoint admin needs to download and run PowerShell script from the Microsoft download center to create the Viva Connections desktop package. Ensure that you are using the [latest version](https://www.powershellgallery.com/packages/Microsoft.Online.SharePoint.PowerShell/16.0.20912.12000) of the [SharePoint Management Shell](/powershell/sharepoint/sharepoint-online/introduction-sharepoint-online-management-shell) tool before running the script.

-4. **Provide tenant and site information to create the package:** Download the [Viva Connections for desktop PowerShell script](https://www.microsoft.com/download/confirmation.aspx?id=102888) and provide the information below.

- - **Company name:** Your organization name that will be visible on the app page in Teams app catalog in ΓÇ£Created ByΓÇ¥ section.

- - **Company website:** Your companyΓÇÖs public website (needs to start with https://) that will be linked to your companyΓÇÖs app name on the app page in Teams app catalog in ΓÇ£Created ByΓÇ¥ section.

-5. **Upload the Viva Connections desktop package in the Teams Admin Center:** Once you successfully provide the details, a Teams app manifest, which is a .zip file, will be created and saved on your device. The Teams administrator of your tenant will then need to upload this app manifest to **Teams admin center > Manage apps**.

-6. **Manage and pin the app by default for your users:** Once the Viva Connections desktop package is successfully uploaded in the Teams admin center, it can be managed like any other app. You can [configure user permissions](/microsoftteams/teams-app-permission-policies) to make this app available to the right set of users. Permitted users can then find this app in Teams app catalog.

- We *highly recommend* that you pin this app by default for users in your tenant so that they can easily access their companyΓÇÖs intranet resources without having to discover the app in Teams app catalog. Use [Teams app setup policies](/MicrosoftTeams/teams-app-setup-policies) to pin this app by default in Teams app bar and then [apply this policy to a batch of users](/microsoftteams/assign-policies#assign-a-policy-to-a-batch-of-users).

-**Q: What happens if I donΓÇÖt configure global navigation links before setting up Viva Connections?**

-

-

-

-|:--|:--|:--|

-|Can access shared files and folders <br/> |Yes <br/> |Yes <br/> |

-|Verify access by… <br/> |Signing in to Microsoft 365 <br/> |Entering a time-sensitive and single-use code sent to the email address that the file or folder was share with <br/> |

-|Actions are audited <br/> |Yes <br/> |Yes <br/> |

-|Can have friendly name <br/> |Yes <br/> |Friendly name is the email address that the file or folder was shared with <br/> |

-|Can be Group members <br/> |Yes <br/> |No <br/> |

-|Can edit in Word, Excel, PowerPoint, or other Microsoft 365 apps <br/> |Yes <br/> |No <br/> |

-|Access controlled by AAD conditional access policies <br/> |Yes <br/> |No <br/> |

-

-

-

-

-|**Operation**|**Description**|

-|:--|:--|

-|SecureLinkCreated <br/> |A link that only works for specific people was created. It's usually followed by a series of AddedToSecureLink operations, which signify the users who were secured to the link. The value in the **Detail** column for this activity identifies the UniqueSharingId for this link, which can be used to match against future AddedToSecureLink and RemovedFromSecureLink operations. <br/> |

-|SecureLinkDeleted <br/> |A link that only works for specific people was deleted. It's usually preceded by a series of RemovedFromSecureLink operations, which signify the users who used to be secured to the link. The value in the **Detail** column for this activity identifies the UniqueSharingId for this link, which can be used to match against future AddedToSecureLink and RemovedFromSecureLink operations. <br/> |

-|AddedToSecureLink <br/> |A link that only works for specific people was secured to a user. The value in the **Detail** column for this activity identifies the name or email of the user the link was secured to and whether this user is a guest. The value also has a UniqueSharingId column that identifies the link they were secured to. <br/> |

-|RemovedFromSecureLink <br/> |A user was removed from a link that only works for specific people. The value in the **Detail** column for this activity identifies the name or email of the user the link was previously secured to and whether this user is a guest. The value also has a UniqueSharingId column that identifies the link they were secured to. <br/> |

-You can create a live event wherever your audience, team, or community is currently communicating using Microsoft Stream, Microsoft Teams, Yammer, and SharePoint. Your organizationΓÇÖs goals and Microsoft 365 configuration will determine how you leverage and combine Microsoft 365 apps to host live events.

-Live events allow attendees to receive notifications and to participate in real time, with high-definition videos and interactive discussion on Teams or Yammer web, mobile, and desktop apps. After an event, itΓÇÖs easy to make the recording available on an event page in SharePoint. The recording is automatically transcribed by Stream and detects changes in speakers and topics, making it easy to search for content later.

-## Benefits of using live event features across SharePoint, Teams, Yammer, and Stream:

-### Summary of live event apps:

-Your organizationΓÇÖs goals and Microsoft 365 configuration will determine how you leverage and combine Microsoft 365 apps to host live events.

-**Teams** - If you want your audience to view the event in Microsoft Teams, create the event so your viewers can join and watch from [Microsoft Teams](/MicrosoftTeams/teams-live-events/what-are-teams-live-events).

-**Yammer** - If your audience is already using Yammer, you can create live events and have them show up directly in [Yammer](/yammer/manage-yammer-groups/yammer-live-events) where the viewers can participate in live discussions before the event, while watching the event, and after the event.

-**Stream** ΓÇô If you donΓÇÖt want viewers to watch the event in either application, you can use [Stream](/stream/live-event-overview).

-There are other considerations besides tenant configuration that will determine which apps you select depending on the level of engagement desired and governance policy of your organization. Depending on which service you create the live event from, and the type of event, there will be a different set of features available as the producer, presenter, and viewer of the live event.

-Learn more about the [differences between live events in Teams, Yammer, and Stream](/stream/live-event-m365) to get answers to these questions. Use [site and hub analytics](https://support.microsoft.com/office/view-usage-data-for-your-sharepoint-site-2fa8ddc2-c4b3-4268-8d26-a772dc55779e) to get more insights about how users are currently engaging with SharePoint content to help you make decisions.

-Large events that include all employees like ΓÇ£town hallsΓÇ¥ or ΓÇ£all hands meetingsΓÇ¥ are one of the ideal scenarios for leveraging a live event. When planning for a live event, start by ensuring your Microsoft 365 environment is set up and configured following guidance for each app in the *admin* section. The admin role is responsible for all the work behind the scenes work that makes the event possible and ensures the live event follows your organizationΓÇÖs security and compliance policies. Then, learn about live event planning and production in the section for the *producers* and *presenters*.

-|Teams|Yammer|Stream |

-|:-|:|:--|

-| Admin | Admin | Admin |

-| 1. [Admin quick start](/MicrosoftTeams/quick-start-meetings-live-events) - get ready for Microsoft Teams live events <br> 2. [Set up](/MicrosoftTeams/teams-live-events/set-up-for-teams-live-events) and [configure settings](/MicrosoftTeams/teams-live-events/configure-teams-live-events) in Teams live events for your tenant <br> 3. Start [planning a live event in Teams](/MicrosoftTeams/teams-live-events/plan-for-teams-live-events) | 1. Review the [Yammer live events overview](/yammer/manage-yammer-groups/yammer-live-events) <br> 2. Understand there are some changes between the [new Yammer and classic Yammer](/yammer/get-started-with-yammer/newyammer-faq) | 1. Get started with [live events in Microsoft Stream](/stream/portal-get-started) <br> 2. [Create a live event](/stream/live-create-event) <br> 3. [Use Microsoft Stream in Teams](/stream/embed-video-microsoft-teams) |

-| Presenters and producers | Presenters and producers | Presenters and producers |

-| 1. [Get started with Teams live events](https://support.microsoft.com/office/get-started-with-microsoft-teams-live-events-d077fec2-a058-483e-9ab5-1494afda578a) <br> 2. Learn how to [produce an event](https://support.microsoft.com/en-us/office/produce-a-live-event-using-teams-591bd694-121d-405c-b26d-730315e45a22) <br> 3. [Plan and schedule a live event](https://support.microsoft.com/office/plan-and-schedule-a-live-event-f92363a0-6d98-46d2-bdd9-f2248075e502) <br> 4. Use the [Teams live event organizer checklist](https://support.microsoft.com/office/teams-live-event-organizer-checklist-44a80886-0fd9-42e5-8e7c-836c798096f8) <br> 5. [Manage recordings and reports](https://support.microsoft.com/office/manage-a-live-event-recording-and-reports-in-teams-6d1f5da9-74b7-4771-977d-b89eba194578)| 1. [Organize and event in Yammer](https://support.microsoft.com/office/organize-a-live-event-in-new-yammer-7338782a-4f0b-4fd0-a6c3-33625906ead1) <br> 2. [Review Step-by-step playbook](https://aka.ms/LiveEventsinYammerplaybook) of hosting an event in Yammer <br> 3. [Learn how to drive engagement for your Yammer event](https://support.microsoft.com/office/drive-engagement-in-a-new-yammer-live-event-af1c289a-a511-4622-8864-6fa5bcc948f5) | Use the [Stream web part](https://support.microsoft.com/office/use-the-stream-web-part-b97fa87c-1337-4271-a059-17f0d2b26e8b) to add a video to a SharePoint page |

-### Create a leadership site in SharePoint

-

-Use SharePoint to create a place for your organization to share news from leadership and recordings from company-wide events. Get inspiration from a [step-by-step example of how to create a leadership site for your organization](https://support.microsoft.com/office/guided-walkthrough-creating-a-leadership-site-for-your-organization-e4a984db-d277-45ab-b18e-fa117b25bb4d).

-

-In this example, youΓÇÖll see a great way to leverage recordings of live events on a SharePoint page. Showcase recordings on a page using the [Stream web part](https://support.microsoft.com/office/use-the-stream-web-part-b97fa87c-1337-4271-a059-17f0d2b26e8b). Then, create a list of links to previous recordings using the [Quick links web part](https://support.microsoft.com/office/use-the-quick-links-web-part-e1df7561-209d-4362-96d4-469f85ab2a82). Consider adding the [Events web part](https://support.microsoft.com/office/use-the-events-web-part-5fe4da93-5fa9-4695-b1ee-b0ae4c981909) to your leadership site to share upcoming company-wide events with all employees.

-Across Microsoft 365, there are multiple ways to communicate ΓÇô over email, Teams chat, and Yammer conversations to name a few. Knowing which method to use depends on the communication culture of your organization. It's important to meet viewers where they are. Use established communication channels to connect users across apps to promote collaboration and engagement.

-Create and share news fast using SharePoint out-of-the-box news post features quick layout options and web parts that dynamically roll-up news across sites. Learn more about how to [create and share news in SharePoint](https://support.microsoft.com/office/create-and-share-news-on-your-sharepoint-sites-495f8f1a-3bef-4045-b33a-55e5abe7aed7). Use the [News web part](https://support.microsoft.com/office/use-the-news-web-part-on-a-sharepoint-page-c2dcee50-f5d7-434b-8cb9-a7feefd9f165) on SharePoint sites and hub pages to share news sources across your organizationΓÇÖs intranet. Finally, [create and send a news digest](https://support.microsoft.com/office/create-and-send-a-news-digest-42efc3c6-605f-4a9a-85d5-1f9ff46019bf) for newsletter style messaging that can be shared in an email or Teams channel message.

-### Maintain high-quality content in SharePoint

-Understand how users are consuming content, what devices are typically used, and what content is popular using by [viewing usage data for your SharePoint site](https://support.microsoft.com/office/view-usage-data-for-your-sharepoint-site-2fa8ddc2-c4b3-4268-8d26-a772dc55779e). Use content insights to make adjustments to your organizationΓÇÖs communication strategy. For example, if you learn that most users are reading news on a mobile device in the evening, you can make a point to post news in the evenings.

-Make it easy for users to follow your organizationΓÇÖs site usage and creation guidelines by streamlining site and page designs in SharePoint. Templates ensure a consistent design and navigational experience across your intranet and help users create sites faster. Learn more about [creating page templates in SharePoint](https://support.microsoft.com/office/page-templates-in-sharepoint-faa92408-0c84-4e3d-8460-3c28065e7873).

-[How leaders can bring employees together during COVID-19](https://www.microsoft.com/en-us/microsoft-365/blog/2020/05/01/how-leaders-bring-employees-together-covid-19/)

-

-

-

-> Some information and values in this article are based on test results and other information related to SharePoint 2010 Products and may not represent the final values for SharePoint Server 2013.

-

-

-

-Modeling your SharePoint Server 2013-based environment begins with analyzing your existing solutions and estimating the expected demand and targets for the deployment you are planning to set up. You start by gathering information about your user base, data requirements, latency and throughput targets, and document the SharePoint Server 2013 features you want to deploy. Use this section to understand what data you should collect, how to collect it, and how it can be used in subsequent steps.

-

-Proper sizing of a SharePoint Server 2013 implementation requires that you study and understand the demand characteristics that your solution is expected to handle. Understanding the demand requires that you will be able to describe both the workload characteristics such as number of users and the most frequently used operations, and dataset characteristics such as content size and content distribution.

-

-This section can help you understand some specific metrics and parameters you should collect and mechanisms by which they can be collected.

-

-

-|:--|:--|

-|Average daily RPS <br/> ||

-|Average RPS at peak time <br/> ||

-|Total number of unique users per day <br/> ||

-|Average daily concurrent users <br/> ||

-|Peak concurrent users at peak time <br/> ||

-|Total number of requests per day <br/> ||

-|Expected workload distribution <br/> |No. of Requests per day <br/> |% <br/> |

-|Web Browser - Search Crawl <br/> ||

-|Web Browser - General Collaboration Interaction <br/> ||

-|Web Browser - Social Interaction <br/> ||

-|Web Browser - General Interaction <br/> ||

-|Web Browser - Office Web Apps <br/> ||

-|Office Clients <br/> ||

-|OneNote Client <br/> ||

-|SharePoint Workspace <br/> ||

-|Outlook RSS Sync <br/> ||

-|Outlook Social Connector <br/> ||

-|Other interactions(Custom Applications/Web services) <br/> ||

-

-

-

-

-

- > The number of total daily users can indicate the growth potential of the load on the farm. For example, if the number of potential users is 100k employees, 15k daily users indicates that the load may significantly grow over time as user adoption increases.

-

-

-

-

-In estimating the required throughput your farm needs to be able to sustain, begin with estimating the mix of transactions that will be used in your farm. Focus on analyzing the most frequently used transactions the system will serve, understanding how frequently they will be used and by how many users. That will help you validate later whether the farm can sustain such load in pre-production testing.

-

-

-

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-

-

-If you have an existing Office SharePoint Server 2007 solution, you can mine the IIS log files or look to other Web monitoring tools you have to better understand some of the expected behaviors from the existing solution or see the instructions in the section below for more details. If you are not migrating from an existing solution, you should fill out the table using rough estimates. In later steps, you will need to validate your assumptions and tune the system.

-

-To discover key metrics about an existing SharePoint Server 2013 deployment, such as how many users are active, how heavily they are using the system, what kind of requests are coming in, and from what kind of clients they originate, it is necessary to extract data from ULS and IIS logs. One of the easiest ways to acquire this data is to use **Log Parser**, a powerful tool available free for download from Microsoft. Log Parser can read and write to a number of textual and binary formats, including all the IIS formats.

-

-You can download Log Parser 2.2 at [https://www.microsoft.com/downloads/details.aspx?FamilyID=890CD06B-ABF8-4C25-91B2-F8D975CF8C07&amp;displaylang=en](https://www.microsoft.com/downloads/details.aspx?FamilyID=890CD06B-ABF8-4C25-91B2-F8D975CF8C07&amp;displaylang=en).

-

-

-|**Object**|**Value**|

-|:--|:--|

-|DB size (in GB) <br/> ||

-|Number of Content DBs <br/> ||

-|Number of site collections <br/> ||

-|Number of web apps <br/> ||

-|Number of sites <br/> ||

-|Search index size (# of items) <br/> ||

-|Number of docs <br/> ||

-|Number of lists <br/> ||

-|Average size of sites <br/> ||

-|Largest site size <br/> ||

-|Number of user profiles <br/> ||

-

-

-

-

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-

-

-One of the deliverables of [Step 1: Model](capacity-planning.md#step1) is a good understanding of the performance and reliability targets that best fit the needs of your organization. A properly designed SharePoint Server 2013 solution should be able to achieve "four nines" (99.99%) of uptime with sub-second server responsiveness.

-

-

-

-

-

-

-Now that you have finished collecting some facts or estimates on the solution you need to deliver, you are ready to start the next step of designing a proposed architecture that you predict will be able to sustain the expected demand.

-

-

-The hardware specifications and the number of machines you layout are tightly related, to handle a specific load there are several solutions you can choose to deploy. It is common to either use a small set of strong machines (scale up) or a larger set of smaller machines (scale out); each solution has its advantages and disadvantages when it comes to capacity, redundancy, power, cost, space, and other considerations.

-

-We recommend that you begin this step by determining your architecture and topology. Define how you plan to layout the different farms and the different services in each farm, and then pick the hardware specifications for each of the individual servers in your design. You can also execute this process by identifying the hardware specifications you are expected to deploy (many organizations are constrained to a certain company standard) and then define your architecture and topology.

-

-Use the following table to record your design parameters. The data included is sample data, and don't use to size your farm. It is intended to demonstrate how to use this table for your own data.

-

-|**Role**|**Type (Standard or virtual)**|**# of machines**|**Procs**|**RAM**|**IOPS need**|**Disk size OS+Log**|**Data drive**|

-|:--|:--|:--|:--|:--|:--|:--|:--|

-|Web servers <br/> |Virtual <br/> |4 <br/> |4 cores <br/> |8 <br/> |N/A <br/> |400 GB <br/> |N/A <br/> |

-|Content database server <br/> |Standard <br/> |1 cluster <br/> |4 quad-core 2.33 (GHz) <br/> |48 <br/> |2k <br/> |400 GB <br/> |20 disks of 300 GB <br/> @ 15K RPM <br/> |

-|Application servers <br/> |Virtual <br/> |4 <br/> |4 cores <br/> |16 <br/> |N/A <br/> |400 GB <br/> |N/A <br/> |

-|Search Crawl Target Web server <br/> |Virtual <br/> |1 <br/> |4 cores <br/> |8 <br/> |N/A <br/> |400 GB <br/> |N/A <br/> |

-|Search Query server <br/> |Standard <br/> |2 <br/> |2 quad-core 2.33 (GHz) <br/> |32 <br/> |N/A <br/> |400 GB <br/> |500 GB <br/> |

-|Search Crawler server <br/> |Standard <br/> |2 <br/> |2 quad-core 2.33 (GHz) <br/> |16 <br/> |400 <br/> |400 GB <br/> |N/A <br/> |

-|Search Crawl database server <br/> |Standard <br/> |1 cluster <br/> |4 quad-core 2.33 (GHz) <br/> |48 <br/> |4k (tuned for read) <br/> |100 GB <br/> |16 disks of 150 GB @ 15K RPM <br/> |

-|Search Property Store database + Administration database server <br/> |Standard <br/> |1 cluster <br/> |4 quad-core 2.33 (GHz) <br/> |48 <br/> |2k (tuned for write) <br/> |100 GB <br/> |16 disks of 150 GB @ 15K RPM <br/> |

-

-

-

-Start by reviewing the different reference architectures and figure out your farm structure, decide if you should split your solution across multiple farms, or federate some services, such as search, on a dedicated farm. For more information, see [Reference architectures](/previous-versions/office/sharepoint-server-2010/ff758647(v=office.14)#reference-architectures).

-

-

-You can use these case studies as a reference while designing the architecture of your SharePoint Server 2013 solutions especially if you find the description of these deployment specific key differentiators similar to the demands and targets of the solution you are architecting.

-

-

-

-

-

-

-For more information, download relevant documents from the [Performance and capacity technical case studies (SharePoint Server 2010)](/previous-versions/office/sharepoint-server-2010/cc261716(v=office.14)) page.

-

-Selecting the right specifications for the machines in your farm is a crucial step to ensure proper reliability and performance of your deployment, one key concept to keep in mind is that you should plan for peak load and peak hours; in other words, when your farm is operating under average load conditions, there should be enough resources available to handle the greatest expected demand while still hitting latency and throughput targets.

-

-The core capacity and performance hardware features of servers reflect four main categories: processing power, disk performance, network capacity, and memory capabilities of a system.

-

-

-

-

-

-Application servers' processor capacity requirements differ depending on the role of the server and the services it is running. Some SharePoint Server 2013 features demand greater processing power than others. For example, the SharePoint Search Service is highly dependent on the processing power of the application server.

-

-The processor capacity requirements for SQL Server also depend on the service databases that a SQL Server-based computer is hosting.

-

-

-In general, web server memory requirements are highly dependent on the number of application pools enabled in the farm and the number of concurrent requests being served. In most production SharePoint Server 2013 deployments, we recommend that you allocate at least 8 GB RAM on each web server, with 16 GB recommended for servers that have greater traffic or deployments with multiple application pools set up for isolation.

-

-

-

-

-Web servers and application servers should be configured to use at least two network interface cards (NICs): one NIC to handle end-user traffic and the other to handle the inter-server communication. Network latency between servers can have a significant effect on performance. Therefore, it is important to maintain less than 1 millisecond of network latency between the web server and the SQL Server-based computers hosting the content databases. The SQL Server-based computers that host each service application database should be as close as possible to the consuming application server also. The network between farm servers should have at least 1 Gbps of bandwidth.

-

-Disk management is not simply a function of providing sufficient space for your data. You must assess the on-going demand and growth, and make sure that the storage architecture is not slowing the system down. You should always make sure that you have at least 30 percent additional capacity on each disk, above your highest data requirement estimate, to leave room for future growth. Additionally, in most production environments, disk speed (IOps) is crucial to providing sufficient throughput to satisfy the servers' storage demands. You must estimate the amount of traffic (IOps) the major databases will require in your deployment and allocate enough disks to satisfy that traffic.

-

-

-

-The testing and optimization stage is an important component of effective capacity management. You should test new architectures before you deploy them to production and you should conduct acceptance testing together with following monitoring best practices in order to ensure the architectures you design achieve the performance and capacity targets. This allows you to identify and optimize potential bottlenecks before they affect users in a live deployment. If you are upgrading from an Office SharePoint Server 2007 environment and plan to make architectural changes, or are estimating user load of the new SharePoint Server 2013 features, then testing important to make sure that your new SharePoint Server 2013-based environment will meet performance and capacity targets.

-

-

-

-

-

-

-

-

-

-

-Testing is a critical factor in establishing the ability of your system design to support your workload and usage characteristics. See [Performance testing for SharePoint Server 2013](performance-testing.md) for detailed information about how to test your SharePoint Server 2013 deployment.

-

-

-

-

-Before you deploy SharePoint Server 2013 to a production environment, it is important that you first deploy a pilot environment and thoroughly test the farm to make sure that it can meet capacity and performance targets for your expected peak load. We recommend that the pilot environment is first tested with synthetic load especially for large deployments, and then stressed by a small set of live users and live content. The benefit of analyzing a pilot environment by using a small set of live users is the opportunity to validate some assumptions you made about the usage characteristics and the content growth before you go fully into production.

-

-

-

-The appropriate rollout strategy will vary depending on the environment and situation. While SharePoint Server 2013 deployment generally is outside the scope of this document, there are certain suggested activities that may come out of the capacity planning exercise. Here are some examples:

-

-

-

-

-

-See [Monitoring and maintaining SharePoint Server 2013](monitoring-and-maintaining.md) for a list of the settings that you can change to monitor your environment in its early stages, which will help you determine whether any changes are needed. Keep in mind that increasing your monitoring capabilities will affect how much disk space that your usage database will require. Once the environment is stable and this detailed monitoring is no longer required, you may want to reverse the settings below to their default settings.

-

-

-

-#### Concepts

-

-

-

-#### Other Resources

-

-

-

-Host-named site collections enable you to assign a unique DNS name to site collections. For example, you can address them as http://TeamA.contoso.com and http://TeamB.contoso.com. This enables you to deploy many sites with unique DNS names in the same web application. It also enables hosters to scale an environment to many customers. If you do not use host-named site collections, your SharePoint web application will contain many path-based site collections that share the same host name (DNS name). For example, Team A has a site collection at http://contoso.com/sites/teamA, and Team B has a site collection at http://contoso.com/sites/teamB.

-

-

-

-

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-

-

-

-

- - Published intranet content (http://intranet.contoso.com) with subsites for HR, Facilities, and Purchasing.

-

- - Team sites (http://teams.contoso.com) with subsites for Team 1, Team 2, and Team 3.

-

- - My Sites with site URLs in the following format: http://my.contoso.com/personal/\<site_name\>.

-

-

-When creating a Web application for host-named site collections, the URL of the Web application and the root site collection will be http://< _webapp.contoso.com_>/.

-

-

-

-

-

-

-

-

-

-|&nbsp;| Host-named site collections | Path-based site collections |

-|Creating sites <br/> | You can use Microsoft PowerShell to create host-named site collections. You cannot use Central Administration to create host-named site collections. <br/> |You can use Central Administration or PowerShell to create path-based site collections. <br/> |

-|URLs <br/> |Each host-named site collection in a web application is assigned a unique DNS name. <br/> You can use zones to assign up to five URLs to host-named sites, including vanity URLs. <br/> |All path-based site collections in a web application share the same host name (DNS name) as the web application. You can extend a web application to implement up to five zones and create different host names for each zone. However, the host name for a zone applies to all site collections within the web application. <br/> |

-|Root site collection and search <br/> |A root site collection is required to crawl content in a web application. A root site collection can be a site collection that users cannot access. <br/> |Typically, a single path-based site collection serves as the root site collection within a web application. You can use managed paths to create additional site collections within the web application. <br/> |

-|URL mapping <br/> |Use PowerShell commands to manage URLs (Set-SPSiteURL, Remove-SPSiteURL, Get-SPSiteURL). <br/> |Use Alternate Access Mappings to manage URLs. <br/> |

-|Self-service site creation <br/> |You need to use a custom solution for self-service site creation with host-named site collections. <br/> The Self Service Site Creation feature that is part of the default installation of SharePoint Server does not work with host-named site collections. <br/> |When you use the Self Service Site Creation feature that is part of the default installation of SharePoint Server, you create path-based sites. <br/> |

-|Managed paths <br/> |Managed paths for host-named site collections apply at the farm level and are available for all web applications. <br/> You have to use PowerShell to create managed paths for host-named site collections. <br/> |Managed paths for path-based sites apply at the web application level. <br/> You can use Central Administration or Microsoft PowerShell to create managed paths for path-based site collections. <br/> |

-

-

-

-

-

-

-

-> To use different zones you need to extend existing web application.

-

-

-

-

-

-

-

-

-

-URLs that are configured for the same site collection may have different schemes and domains, but they must have the same managed paths, namely everything after the '/' that follows the domain must be the same. For example, http://www.Contoso.com/sites/Site1 and http://www.Fabrikam.com/sites/Site1 can both point to the same site collection but http://www.Contoso.com/sites/Site1 and http://www.bar.com/sites/Project1 cannot.

-

-The cmdlets that manage URLs only operate on the root site collection for a host name, for example http://www.Contoso.com. These cmdlets do not operate on a managed path site collection that is underneath the root, such as http://www.Contoso.com/sites/Project1. Sites below the root of a host-named site collection will inherit the URL settings of that root host-named site collection.

-

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-When using Host named site collections, SharePoint is responsible for resolving the correct site for the address based upon the incoming request passed through IIS. In most cases, applying a host header binding at the IIS web site level makes it impossible to access host-named site collections through the IIS web site. This is because IIS will not respond to requests for host names that differ from the host header binding.

-

-> If an existing web application has a host header binding set, IIS will not return pages from the host-named site collection until you remove the binding from IIS. For more information, see [Update a web application URL and IIS bindings for SharePoint 2013](update-a-web-application-url-and-iis-bindings.md).

-

-

-

-

-

-

- - The **securityadmin** fixed server role on the SQL Server instance.

-

- - The **db_owner** fixed database role on all databases that are to be updated.

-

- - The Administrators group on the server on which you are running the Microsoft PowerShell cmdlet.

-

- An administrator can use the **Add-SPShellAdmin** cmdlet to grant permissions to use SharePoint Server cmdlets.

-

- > If you do not have permissions, contact your Setup administrator or SQL Server administrator to request permissions. For additional information about PowerShell permissions, see [Add-SPShellAdmin](/powershell/module/sharepoint-server/Add-SPShellAdmin?view=sharepoint-ps&preserve-view=true).

-

-

-

- ```

-

-

-

-```

-New-SPSite 'http://<servername>' -Name 'Portal' -Description 'Portal on root' -OwnerAlias 'contoso\administrator' -language 1033 -Template 'STS#0'

-

-

-

- **To create host-named site collections**

-

-

- - The **securityadmin** fixed server role on the SQL Server instance.

-

- - The **db_owner** fixed database role on all databases that are to be updated.

-

-

- An administrator can use the **Add-SPShellAdmin** cmdlet to grant permissions to use SharePoint Server cmdlets.

-

- > If you do not have permissions, contact your Setup administrator or SQL Server administrator to request permissions. For additional information about PowerShell permissions, see [Add-SPShellAdmin](/powershell/module/sharepoint-server/Add-SPShellAdmin?view=sharepoint-ps&preserve-view=true).

-

-

-

- ```

-

-

-

-To create a managed path, you must first create a site collection with the desired base URL. For example, to create http://teams.contoso.com/ _finance_ you must first create the site collection for http://teams.contoso.com.

-

-To create a managed path for use with host-named site collections, use the PowerShell **New-SPManagedPath** cmdlet with the **HostHeader** parameter, as shown in the following example:

-

-```

-You can also use the **Explicit** parameter to create explicit managed paths.

-

-

-```

-To remove an existing managed path, use the PowerShell **Remove -SPManagedPath** cmdlet, as shown in the following example:

-

-```

-

-

-

-```

-

-

-

-

-

-

-If you do not specify the **Zone** parameter and the URL mapping entry is new, the default zone is used. You still have a limitation to 5 URLs for a unique Site Collection.

-

-

-```

-

-```

-

-You need to acquire a wildcard certificate or subject alternate name (SAN) certificate and then use a host-named site collection URL format that matches that certificate. For example, if you acquire a \*.contoso.com wildcard certificate, you must generate host-named site collection URLs such as https://site1.contoso.com, https://site2.contoso.com, and so on, to enable these sites to pass browser SSL validation. However, if you require unique second-level domain names for sites, you must create multiple web applications rather than multiple host-named site collections.

-

-

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-

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-

-

-| Value | Description |

-|On <br/> |The reverse proxy server received the end user's request over an encrypted (SSL or TLS) HTTPS connection. For example, **Front-End-Https: On**. <br/> |

-|Off <br/> |The reverse proxy server received the end user's request over an unencrypted HTTP connection. <br/> |

-

-

-

-

-```

-New-SPSite 'https://portal.contoso.com' -HostHeaderWebApplication (Get-SPWebApplication 'Contoso Sites') -Name 'Portal' -OwnerAlias 'contoso\administrator' -language 1033 -Template 'STS#0'

-

->[!NOTE]

->This section applies only to SharePoint Server 2013.

-

-The March 2013 Public Update enables you to configure an app domain for each web application zone and use alternate access mapping and host-header web application configuration. Before the release of this update, you could only host one app domain and it had to be in the Default zone. You could not use the app domain on alternate access mappings or host-header web application configurations.

-

-

-

-

-```

-if ($spSite.HostHeaderIsSiteName)

-

-

-```

-Get-SPSite https://SP2013content.contoso.com/sites/PathBasedSiteCollection | Set-SPSite -url https://HostNamedSiteCollection.contoso.com

-

-

-

-

-

-

-||**Host-named site collections with all sites in a farm consolidated in one web application**|**Path-based site collections with alternate access mapping and multiple web applications**|**Host-named site collections with multiple web applications in a farm**|

-|Site collection provisioning <br/> |Use Microsoft PowerShell or a custom site collection provisioning solution to provision sites. <br/> |Use Central Administration or Microsoft PowerShell to deploy sites. <br/> |Use Microsoft PowerShell or a custom site collection provisioning solution to provision sites. <br/> |

-|URL management <br/> |You can map all site collections in DNS to point to a single IP address which represents the web application. <br/> |If you implemented more than one zone, you configure alternate access mapping for each site URL. Each zone also requires a mapping in DNS. <br/> |Additional configuration is required to ensure that requests for sites that share the same port are mapped to the correct web application. Each unique host name also requires a mapping in DNS. This configuration is manual and you must complete it on each web server in a farm for each site. <br/> |

-|Additional URLs <br/> |You can assign up to five URLs to a host-named site collection, one per zone. It is not necessary to extend the web application to multiple zones. If a zone is not implemented the default zone is used. <br/> |The number of URLs for a site collection is limited to five because this is the number of zones that is allowed. <br/> |You can assign up to five URLs to a host-named site collection, one per zone. It is not necessary to extend the web application to multiple zones. If a zone is not implemented the default zone is used. <br/> |

-|Service applications <br/> |All sites in the farm use a single service application group. <br/> |You can implement custom service application groups for different web applications. <br/> |You can implement custom service application groups for different web applications. <br/> |

-|Zones <br/> |You do not have to implement multiple zones to implement different URLs for the same site collection. If a zone is not implemented the default zone is used. <br/> |Zones are necessary to implement different URLs for the same site collection. <br/> |You do not have to implement multiple zones to implement different URLs for the same site collection. If a zone is not implemented the default zone is used. <br/> |

-|Authentication <br/> |With one web application, authentication options are limited to five zones. However, you can implement many authentication methods on one zone. <br/> |You can implement different authentication and zone designs for each web application. <br/> |You can implement different authentication and zone designs for each web application. <br/> |

-|Authentication <br/> |Provides client scripting isolation between domain URLs. <br/> |You can isolate web applications into dedicated application pools, if desired, to achieve process isolation. <br/> Provides isolation between domain URLs. <br/> |You can isolate web applications into dedicated application pools, if desired, to achieve process isolation. <br/> Provides isolation between domain URLs. <br/> |

-|Policy <br/> |You can use zones to assign different policies to host-named sites. <br/> |You can use policies at the web application level to enforce permissions, regardless of permissions that are configured on individual sites or documents. Additionally, you can implement different policies for different zones. <br/> |You can implement different policies for different web applications to enforce permissions, regardless of permissions that are configured on individual sites or documents. <br/> Additionally, you can implement different policies for different zones. <br/> |

-

-

-

-||**Host-named site collections with all sites in a farm consolidated into one web application**|**Path-based site collections with alternate access mapping and multiple web applications**|**Host-named site collections with multiple web applications in a farm**|

-|Within SharePoint Server <br/> | Create the web application. <br/> Create a root-site collection that is not accessible to users (for example, https://HNSC01.fabrikam.com). <br/> Create the host-named site collections with the host header (for example, https://intranet.fabrikam.com). <br/> Optionally add more URLs for each site collection and configure zones by using **Set-SPSiteUrl**. (In corporate portal design samples there's no need because there's only one zone.) <br/> | Create the web application with the host header (for example, https://intranet.fabrikam.com). <br/> Optionally configure alternate access mapping. In the design sample there's no need because there's only one zone). <br/> Create the root path-based site collection. <br/> | Create the web application. <br/> Create a root-site collection that is not accessible to users (for example, https://HNSC01.fabrikam.com). <br/> Create the host-named site collections with the host header (for example, https://intranet.fabrikam.com). <br/> Optionally add more URLs for each site collection and configure zones by using **Set-SPSiteUrl**. (In corporate portal design samples there's no need because there's only one zone.) <br/> |

-|Within IIS <br/> |Associate an SSL certificate (wildcard certificate or SAN certificate) for all host-named site (domain) in the web application. <br/> |Associate an SSL certificate in IIS for each zone (each zone is a separate web application in IIS). <br/> | Associate an SSL certificate (wildcard certificate or SAN certificate) for a host-named site (domain) in the web applications. <br/> On each web server in the farm and for each web application that shares a port: <br/> Configure a separate IP address to represent each web application. <br/> Edit the IIS web site binding manually to remove the host header binding that was created when the web application was created and replace this with an IP address binding. <br/> |

-

-

-

-> You can create a web application that does not have a host header. If you create a web application that does not have a host header, you cannot create multiple web applications with host-named site collections on the same web server.

-

-

-

-

-

-```

-

-

-Use the following commands to add unique IP bindings to each of the web applications that you created and then remove the host header binding from these web applications.

-

-```

-New-WebBinding -Name 'webapp' -IPAddress '192.168.10.20' -HostHeader ''

-Get-WebBinding -Name 'webapp' -HostHeader 'webapp.contoso.com' | Remove-WebBinding

-#### Other Resources

-

-

-

-

-

-| |Describes strong Transport Layer Security (TLS) encryption in SharePoint Server Subscription Edition with Windows Server 2022 or higher. <br/> |

-description: "Zero downtime patching (ZDP) is available in SharePoint Server 2016 and SharePoint Server 2019. Let users keep working on, saving, and searching documents as you patch your SharePoint Server 2016 farm."

-Zero downtime patching (ZDP) is available in SharePoint Server 2016 and SharePoint Server 2019. Let users keep working on, saving, and searching documents as you patch your SharePoint Server 2016 or SharePoint Server 2019 farm.

->[!NOTE]

->The steps in this article and information about Zero downtime patching also apply to SharePoint Server 2019.

-

-> Even if all the servers in your SharePoint Server 2016 or 2019 farm were configured to use the 'Custom' role, you can still manually configure a highly available farm. There are [documents on TechNet](../administration/plan-for-high-availability.md) that will help you construct highly available farms, and the principals of fault tolerance (having redundant hardware) and high availability (having systems and software in place to support failover and continuation of uptime) are the same. Be aware that in more complex Highly Available or Custom farms, you should take special care to patch the Search servers in a way that supports HA, for example, patch one index replica at a time and never patch or upgrade index replicas from the same partition at the same time.

-This example uses ZDP against a SharePoint Server 2016 farm set up using MinRole. The example environment looks like this:

-> General information on Software Updates for SharePoint Server 2016 can be found [here](./software-updates-overview.md). Notice that the article links out to documentation on [permissions settings](../install/account-permissions-and-security-settings-in-sharepoint-server-2016.md) for SharePoint Server 2016. Review these articles as needed, and remember that part of patching involves database updates. If you've changed SQL Server permissions for SharePoint accounts post-installation, for example, you'll need to review these articles.

-Every node in the SharePoint Server 2016 farm has the patches installed, and all have been rebooted. It's time to do the build-to-build upgrade.

-1. 

- Return to the WFE that is out of load-balanced rotation (SPWeb02), open the SharePoint 2016 Management Shell, and run this PSCONFIG command:

- Remove SPWeb01 from the load-balancer. \> Open theSharePoint 2016 Management Shell and run the same PSCONFIG command:

- For all remaining servers in column 1 (SPApp01, SPDCH01, SPSRCH01), run the same PSCONFIG command in the SharePoint 2016 Management Shell. Do this on each server, one at a time, until all servers in column 1 are upgraded.

- For all remaining servers in column 2 (SPApp02, SPDCH02, SPSRCH02), run the same PSCONFIG command in the SharePoint 2016 Management Shell. Do this on each server, one at a time, until all servers in column 2 are upgraded.

- > After all servers have been through PSCONFIG successfully, remember to run the SharePoint 2016 Management Shell command below to switch to the new user interface files and complete the side-by-side process:

-When you talk about ZDP you should also address the concept of MinRole. MinRole is an option in the installation of SharePoint Server 2016. It breaks the configuration of a farm into roles like Front End (WFE), Application Server (App), Distributed Cache (DCache), Search, or Custom (for custom code or third party products). This configuration will give you four servers on average - two WFEs, two App servers, two DCache servers, and two Search servers.

-HA is a broad topic in SharePoint. There are entire whitepapers and articles about it online, such as [this documentation](../administration/plan-for-high-availability.md) via TechNet. To simplify the concept, at least for this article, realize that ZDP (and also MinRole) originated in SharePoint in Microsoft 365. In SharePoint in Microsoft 365, virtualized servers have redundancies built in, so that two of the same role of server from the same SharePoint farm won't live on the same host or rack. This makes SharePoint more fault-tolerant. You can model the same situation by having two of each SharePoint Server role on separate hosts on different racks in your own datacenter, with a shared router or cabling between racks to make for quicker communication. You can also simply have two physical servers for each SharePoint Server role set up in a test environment (choosing separate power bars for each half of your farm, and making sure that routing between the set of servers is fast and, if possible, bypasses wider network traffic for lower latency).