| Service | Microsoft Docs article | Related commit history on GitHub | Change details |
|---|---|---|---|
| SharePoint | Document Library Version History Limits | https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/public/SharePoint/SharePointOnline/document-library-version-history-limits.md | description: "This article provides guidance on how version history limits are a # Overview of version history limits for document libraries and OneDrive (Preview) > [!NOTE]-> Document library version controls at tenant and site level and the new automatic and manual expiration version history limits are currently in preview and are subject to changes. The feature is currently rolling out and might not yet be fully available to all organizations. Before you begin, read the [Version History preview terms and conditions](terms-of-service-version-history.md). +> Document library version controls at tenant and site level and the new automatic and manual expiration version history limits are currently in preview and are subject to changes. The feature is currently rolling out and might not yet be fully available to all organizations. Before you begin, read the [Version History preview terms and conditions](terms-of-service-version-history.md). Also learn how to [Enable Public Preview](#enable-public-preview). Version history limits control how versions are stored in a SharePoint document library or OneDrive account. Limits can be set at organization, site, library or OneDrive user account level allowing admins and site owners the ability to better manage content recovery and auditing requirements. Global and SharePoint admins in Microsoft 365 can set version history limits at the organization level. These settings apply universally to all new libraries, whether on existing or new SharePoint sites, and on default libraries on new OneDrive sites. Site owners can overwrite organization-level version settings by [configuring version settings for sites](site-version-limits.md) they own. Site owners can overwrite organization or site settings by [configuring version settings for libraries and lists](https://support.microsoft.com/en-us/office/enable-and-configure-versioning-for-a-list-or-library-1555d642-23ee-446a-990a-bcab618c7a37) they own. The following table summarizes the various ways of managing version history limi | **Report on version storage on a site** | Run a report to analyze version storage use of existing versions, understand how a version limit works before configuring limits, or analyze the impact of trimming existing versions before scheduling trim job. | | **Trim existing versions** | Site admins can choose to trim existing versions by queuing a timer job to execute the trimming. | +## Enable Public Preview ++Public preview is turned off by default. To enable Public preview, admins can run the following SharePoint Online Management PowerShell cmdlet: ++```powershell +Set-SPOTenant -EnableVersionExpirationSetting $true. +``` +> [!NOTE] +> 1. Ensure that you have the latest [SharePoint Online Management Shell](https://www.microsoft.com/en-us/download/details.aspx?id=35588). +> 2. If you receive the error 'The requested operation is a part of an experimental feature that is not supported in the current environment.', this indicates that the feature has not yet reached your tenant. You can try again later. + ## How Version history limits are applied Version history limits are applied in the following ways: Audit events are available on the Microsoft Purview compliance portal to help yo - User deletes versions from the version history of a file. + |
| SharePoint | Onedrive Content Updates | https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/public/SharePoint/SharePointOnline/includes/onedrive-content-updates.md | -<!-- This file is generated automatically each week. Changes made to this file will be overwritten.--> ----## Week of August 15, 2022 ---| Published On |Topic title | Change | -|||--| -| 8/16/2022 | [OneDrive sync reports in the Apps Admin Center](/OneDrive/sync-health) | modified | -| 8/19/2022 | [Redirect and move macOS known folders to OneDrive](/OneDrive/redirect-known-folders-macos) | added | -| 8/19/2022 | [Install the sync app per-machine (Windows)](/OneDrive/per-machine-installation) | modified | -| 8/19/2022 | [Redirect and move Windows known folders to OneDrive](/OneDrive/redirect-known-folders) | modified | -| 8/20/2022 | [Overview of OneDrive Sync admin reports in the Microsoft 365 Apps admin center](/OneDrive/sync-health) | modified | -| 8/20/2022 | [OneDrive sync reports in the Apps Admin Center](/OneDrive/sync-health) | modified | ---## Week of July 25, 2022 ---| Published On |Topic title | Change | -|||--| -| 7/29/2022 | [Use OneDrive policies to control sync settings](/OneDrive/use-group-policy) | modified | ---## Week of July 18, 2022 ---| Published On |Topic title | Change | -|||--| -| 7/18/2022 | Sync | removed | - |
| SharePoint | Manage Search Schema | https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/public/SharePoint/SharePointOnline/manage-search-schema.md | For the built-in managed properties, you can change their mappings to crawled pr > > It is not advisable to change the mapping or mapping order of crawled properties for existing managed properties outside of the [default unused managed properties](#default-unused-managed-properties) provided for reuse, or for managed properties manually created. Changing crawled property mappings may break Microsoft 365 experiences relying on specific properties and values. - **Define which content that users can search and get results for** +**Define which content that users can search and get results for** If you set a managed property to be **searchable**, the content is added to the index. This means that a simple query for "Smith" returns items that contain the word "Smith" and also items whose "author" property contains "Smith". If you want users to be able to "only search for items that have this specific author", set the author property to be **queryable**. Then, to find only items that have an author named Smith, users can query for " If you want to prevent the content in a managed property from showing up as sear If you don't want anonymous users to see the information in a managed property, for example who has authored an item, disable the "Safe for Anonymous" setting for the managed property. - **Get better search results when you have multi-lingual content and metadata with special characters** +**Get better search results when you have multi-lingual content and metadata with special characters** When search indexes content or when it processes queries, it breaks a stream of text into smaller parts such as words, phrases, symbols, or other meaningful elements. These parts are called tokens. When users enter a query, search tries to find tokens in the index that match the tokens of the query. Breaking on white spaces works fine for a language like English, but not so well Here's how you can make results better for users: When search crawls the datasheet, it extracts the product identifier. Map the crawled property for the product identifier to a new managed property, "ProductID". Enable **language neutral tokenization** for the "ProductID" managed property, and instruct users to search for product identifiers against the "ProductID" managed property, like this: *ProductID:"11.132-8"* . Because you've enabled language neutral tokenization for "ProductID", search uses language neutral tokenization for the query and can find matching results for the query. - **Get better search results when you have metadata with special characters** +**Get better search results when you have metadata with special characters** To help users get better search results when they search in managed properties that contain metadata with non-alphanumeric characters, you can enable the **finer tokenization** setting for the managed property. Users who prefer to quickly enter a query and then browse the results to find th Users who search for a datasheet and expect to only get results that match the full product identifier, typically write queries like *ProductID:"11.132-884-115#4"* . Finer query tokenization doesn't make a difference for such queries. - **Determine which title to show in results** +**Determine which title to show in results** A single crawled property can be mapped to multiple managed properties. Or, multiple crawled properties can be mapped to a single managed property, for example both the "Writer" and "Author" crawled properties can be mapped to the "Author" managed property. For example, a document in a library can have a SharePoint title, a title in the file metadata, and the content can have a title formatted with the style "Title". All these are mapped to the "Title" managed property. It's the title from the crawled property that's highest on the mapping list and that has a value that's included in the index. - **Auto-generated managed properties** +**Auto-generated managed properties** Some managed properties are generated automatically. One example is when you add a site column to a SharePoint library or list. When search crawls that list it automatically generates a crawled and a managed property for the site column, and a mapping between them. Another example is when crawling finds metadata in a document you've uploaded to SharePoint. If there isn't already a mapping to a managed property for that metadata, such as 'Title', search auto-generates a managed property. The type of crawled property determines the settings of the auto-generated managed property. The search schema displays the name of auto-generated managed properties and the > [!IMPORTANT] > Auto-generated managed properties are case-sensitive. When accessing auto-generated managed properties, such as through a REST query, verify that the casing is correct. If the casing is incorrect, no value will be returned.+> > When the implicit mapping between an auto-generated crawled property and its corresponding auto-generated managed property is modified, such as when the auto-generated crawled property is mapped to another explicit managed property or the auto-generated managed property is mapped to another explicit crawled property, the implicit mapping is disrupted. Following a reindex, both the auto-generated crawled property and auto-generated managed property will be removed. ### Refine on managed properties If you need a property of a different type, or one that has different characteri 1. Go to <a href="https://go.microsoft.com/fwlink/?linkid=2185077" target="_blank">**More features** in the SharePoint admin center</a>, and sign in with an account that has [admin permissions](./sharepoint-admin-role.md) for your organization. ->[!NOTE] ->If you have Office 365 operated by 21Vianet (China), [sign in to the Microsoft 365 admin center](https://go.microsoft.com/fwlink/p/?linkid=850627), then browse to the SharePoint admin center and open the More features page. + > [!NOTE] + > If you have Office 365 operated by 21Vianet (China), [sign in to the Microsoft 365 admin center](https://go.microsoft.com/fwlink/p/?linkid=850627), then browse to the SharePoint admin center and open the More features page. 2. Under **Search**, select **Open**. If you need a property of a different type, or one that has different characteri 6. In the **Type** section, select one of the available options for the property: - - Yes/No. - - - Text. + - Yes/No. + - Text. 7. In the **Main characteristics** section, select one or several of the available options. If you need a property of a different type, or one that has different characteri 10. In the **Mappings to crawled properties** section, specify if you want to include: - - All content from all crawled properties mapped to this managed property. + - All content from all crawled properties mapped to this managed property. - - Content from the first crawled property that contains a value and, optionally, in which order. + - Content from the first crawled property that contains a value and, optionally, in which order. 11. Select **OK**. If you need a property of a different type, or one that has different characteri 1. Go to <a href="https://go.microsoft.com/fwlink/?linkid=2185077" target="_blank">**More features** in the SharePoint admin center</a>, and sign in with an account that has [admin permissions](./sharepoint-admin-role.md) for your organization. ->[!NOTE] ->If you have Office 365 operated by 21Vianet (China), [sign in to the Microsoft 365 admin center](https://go.microsoft.com/fwlink/p/?linkid=850627), then browse to the SharePoint admin center and open the More features page. + > [!NOTE] + > If you have Office 365 operated by 21Vianet (China), [sign in to the Microsoft 365 admin center](https://go.microsoft.com/fwlink/p/?linkid=850627), then browse to the SharePoint admin center and open the More features page. 2. Under **Search**, select **Open**. If you need a property of a different type, or one that has different characteri 1. Go to <a href="https://go.microsoft.com/fwlink/?linkid=2185077" target="_blank">**More features** in the SharePoint admin center</a>, and sign in with an account that has [admin permissions](./sharepoint-admin-role.md) for your organization. ->[!NOTE] ->If you have Office 365 operated by 21Vianet (China), [sign in to the Microsoft 365 admin center](https://go.microsoft.com/fwlink/p/?linkid=850627), then browse to the SharePoint admin center and open the More features page. + > [!NOTE] + > If you have Office 365 operated by 21Vianet (China), [sign in to the Microsoft 365 admin center](https://go.microsoft.com/fwlink/p/?linkid=850627), then browse to the SharePoint admin center and open the More features page. 2. Under **Search**, select **Open**. If you need a property of a different type, or one that has different characteri 1. Go to <a href="https://go.microsoft.com/fwlink/?linkid=2185077" target="_blank">**More features** in the SharePoint admin center</a>, and sign in with an account that has [admin permissions](./sharepoint-admin-role.md) for your organization. ->[!NOTE] ->If you have Office 365 operated by 21Vianet (China), [sign in to the Microsoft 365 admin center](https://go.microsoft.com/fwlink/p/?linkid=850627), then browse to the SharePoint admin center and open the More features page. + > [!NOTE] + > If you have Office 365 operated by 21Vianet (China), [sign in to the Microsoft 365 admin center](https://go.microsoft.com/fwlink/p/?linkid=850627), then browse to the SharePoint admin center and open the More features page. 2. Under **Search**, select **Open**. If you need a property of a different type, or one that has different characteri 1. Go to <a href="https://go.microsoft.com/fwlink/?linkid=2185077" target="_blank">**More features** in the SharePoint admin center</a>, and sign in with an account that has [admin permissions](./sharepoint-admin-role.md) for your organization. ->[!NOTE] ->If you have Office 365 operated by 21Vianet (China), [sign in to the Microsoft 365 admin center](https://go.microsoft.com/fwlink/p/?linkid=850627), then browse to the SharePoint admin center and open the More features page. + > [!NOTE] + > If you have Office 365 operated by 21Vianet (China), [sign in to the Microsoft 365 admin center](https://go.microsoft.com/fwlink/p/?linkid=850627), then browse to the SharePoint admin center and open the More features page. 2. Under **Search**, select **Open**. If you need a property of a different type, or one that has different characteri 1. Go to <a href="https://go.microsoft.com/fwlink/?linkid=2185077" target="_blank">**More features** in the SharePoint admin center</a>, and sign in with an account that has [admin permissions](./sharepoint-admin-role.md) for your organization. ->[!NOTE] ->If you have Office 365 operated by 21Vianet (China), [sign in to the Microsoft 365 admin center](https://go.microsoft.com/fwlink/p/?linkid=850627), then browse to the SharePoint admin center and open the More features page. + > [!NOTE] + > If you have Office 365 operated by 21Vianet (China), [sign in to the Microsoft 365 admin center](https://go.microsoft.com/fwlink/p/?linkid=850627), then browse to the SharePoint admin center and open the More features page. 2. Under **Search**, select **Open**. If you need a property of a different type, or one that has different characteri 1. Go to <a href="https://go.microsoft.com/fwlink/?linkid=2185077" target="_blank">**More features** in the SharePoint admin center</a>, and sign in with an account that has [admin permissions](./sharepoint-admin-role.md) for your organization. ->[!NOTE] ->If you have Office 365 operated by 21Vianet (China), [sign in to the Microsoft 365 admin center](https://go.microsoft.com/fwlink/p/?linkid=850627), then browse to the SharePoint admin center and open the More features page. + > [!NOTE] + > If you have Office 365 operated by 21Vianet (China), [sign in to the Microsoft 365 admin center](https://go.microsoft.com/fwlink/p/?linkid=850627), then browse to the SharePoint admin center and open the More features page. 2. Under **Search**, select **Open**. If you need a property of a different type, or one that has different characteri The following table provides an overview of the default unused managed properties that you can reuse and rename using an Alias. -| **Managed property type** | **Count** | **Multi** | **Query** | **Search** | **Retrieve** | **Refine** | **Sort** | **Managed property name range** | **Notes** | -| : | :-- | :-- | :-- | : | :-- | : | :- |:- | : | +| Managed property type | Count | Multi | Query | Search | Retrieve | Refine | Sort | Managed property name range | Notes | +| :-- | :- | :- | :- | :-- | :- | :-- | : |: | :- | | Date | 10 | - | Query | - | - | - | - | Date00 to Date09 | | | Date | 20 | Multi | Query | - | Retrieve | Refine | Sort | RefinableDate00 to RefinableDate19 | | | Date | 2 | - | Query | - | Retrieve | Refine | Sort | RefinableDateInvariant00 to RefinableDateInvariant01 | \* | The following table provides an overview of the default unused managed propertie If you don't want a document to show up in Delve, you can create a HideFromDelve site column of the type **Yes/No**. This site column creates a new crawled property, ows_HideFromDelve, which is automatically mapped to the HideFromDelve managed property. - **Add a site column to the library or list where the document is stored** +**Add a site column to the library or list where the document is stored** 1. Sign in as a site collection administrator, and go to the site where the document that you want to hide from Delve is stored. If you don't want a document to show up in Delve, you can create a HideFromDelve 5. Do one of the following: - - For SharePoint 2016 or SharePoint in Microsoft 365, clear the **Add to all content types** check box. + - For SharePoint 2016 or SharePoint in Microsoft 365, clear the **Add to all content types** check box. - - For SharePoint 2013, clear the **Add to default view** check box. + - For SharePoint 2013, clear the **Add to default view** check box. 6. Select **OK**. - **Mark the document you want to hide from Delve** +**Mark the document you want to hide from Delve** 1. Go to the site where the document that you want to hide from Delve is stored. |
| SharePoint | Teams Connected Sites | https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/public/SharePoint/SharePointOnline/teams-connected-sites.md | Previously updated : 07/28/2023 Last updated : 05/17/2023 Title: Teams and SharePoint integration Here are the basic parts of Teams and SharePoint and how they relate to each oth - **SharePoint site** - A SharePoint site is a web site in SharePoint where you can create web pages and store and collaborate on files. SharePoint sites can be used independently and are also used by Teams for file storage (called *Teams-connected sites*). A Teams-connected site is created automatically whenever you create a team. - **Team** - A team is a place in Teams where you can invite others to collaborate. Each team is connected to one or more SharePoint sites. These sites are where the team's files are stored.+- +- **Public team** - A public team is a team that anyone in the organization can join. Public teams don't require a team owner to invite someone to the team. +- **Private team** - A private team is a team that a person can only join when invited by a team owner. Both public teams and private teams offer the same channel types - standard, private, and shared. + +- **Parent site** - The SharePoint site that is created when you create the team. This site is used for file storage for all standard channels. All team owners and members have access to this site. +- - **Channel** - A channel is a location in a team where you can collaborate with others on a specific thing. A team can have multiple channels for different purposes. For example, you might have a team for marketing with different channels for different products or events. There are three types of channels in Teams: *standard*, *private*, and *shared*. - **Standard channel** - A standard channel is a channel that all members of a team have access to. Each team comes with a standard channel called "General." Team owners and members can add additional standard channels. It always shows up first in a team's list of channels, and it can't be deleted (every team must have at least one channel). Here are the basic parts of Teams and SharePoint and how they relate to each oth - **[Shared channels](/MicrosoftTeams/shared-channels)** - A shared channel is a channel that you can add anyone to, even if they're not a member of the team. It's used for broader collaboration with people outside the team. Each shared channel has its own SharePoint site for file storage. Only members of the shared channel can access this site. -- **Parent site** - The SharePoint site that is created when you create the team. This site is used for file storage for all standard channels. All team owners and members have access to this site.- - **Channel site** - The SharePoint site that is created when you create a private or shared channel in a team. Only owners and members of the private or shared channel have access to this site. -- **Public team** - A public team is a team that anyone in the organization can join. Public teams don't require a team owner to invite someone to the team.--- **Private team** - A private team is a team that a person can only join when invited by a team owner. Both public teams and private teams offer the same channel types - standard, private, and shared. - **[Microsoft 365 group](/microsoft-365/solutions/collaboration-governance-overview#why-microsoft-365-groups-are-important-in-collaboration-governance)** - A Microsoft 365 group is a membership group that gives people access to multiple Microsoft 365 services at the same time. The membership for each team is stored in a Microsoft 365 group and that group also gives those people access to the team's parent SharePoint site. |