Updates from: 03/03/2021 04:03:12
Service Microsoft Docs article Related commit history on GitHub Change details
SharePoint Control Access Based On Network Location https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/live/SharePoint/SharePointOnline/control-access-based-on-network-location.md
Here are some important considerations for setting a location-based policy:
- **Access from first and third-party apps**: Normally, a SharePoint document can be accessed from apps like Exchange, Yammer, Skype, Teams, Planner, Power Automate, PowerBI, Power Apps, OneNote, and so on. When a location-based policy is enabled, apps that do not support location-based policies are blocked. The only apps that currently support location-based policies are Teams, Yammer, and Exchange. This means that all other apps are blocked, even when these apps are hosted within the trusted network boundary. This is because SharePoint cannot determine whether a user of these apps is within the trusted boundary. > [!NOTE]
- > We recommend that when a location-based policy is enabled for SharePoint, the same policy and IP address ranges should be configured for Exchange and Yammer. SharePoint relies on these services to enforce that the users of these apps are within the trusted IP range.
+ > We recommend that when a location-based policy is enabled for SharePoint, the same policy and IP address ranges should be configured for Exchange and Yammer. SharePoint relies on these services to enforce that the users of these apps are within the trusted IP range. For protecting access to SharePoint via the Office.com portal we recommend using the Azure Active Directory conditional access policy for "Office 365" and configuring the trusted IP range there.
- **Access from dynamic IP ranges**: Several services and providers host apps which have dynamic originating IP addresses. For example, a service that accesses SharePoint while running from one Azure data center may start running from a different data center due to a failover condition or other reason, thus dynamically changing its IP address. The location-based conditional access policy relies on fixed, trusted IP address ranges. If the IP address range cannot be determined up front, location-based policy may not be an option for your environment.
SharePoint Create Site Collection https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/live/SharePoint/SharePointOnline/create-site-collection.md
By using the new SharePoint admin center, you can create sites that use one of t
4. Follow the steps to specify a site name, owner, language, and other settings. When you're done, select **Finish**. > [!NOTE]
-> If you enter a site name and another site already exists at the default address for that name, the site address will automatically be changed to an available address. For example, if you enter "Marketing" as the site name, and you already have a site at /sites/marketing, the new site will be created at /sites/marketing2. If you want to re-use the URL "marketing" for the new site, you need to [permanently delete the existing site](delete-site-collection.md#permanently-delete-a-site) or [delete the redirect at that address](manage-site-redirects.md).
+> If you enter a site name and another site already exists at the default address for that name, the site address will automatically be changed to an available address. For example, if you enter "Marketing" as the site name, and you already have a site at /sites/marketing, you will receive a warning ***This site address is available with modification*** and will be offered a new URL automatically at /sites/marketing2. If you want to re-use the URL "marketing" for the new site, you need to [permanently delete the existing site](delete-site-collection.md#permanently-delete-a-site) or [delete the redirect at that address](manage-site-redirects.md).
## Create a classic site
SharePoint Information Architecture Modern Experience https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/live/SharePoint/SharePointOnline/information-architecture-modern-experience.md
Many intranets include top navigation that persists on every site. Global naviga
- Locations - Policies & Procedures/Tools & Resources/Safety & Security
-The goal of global navigation is to support browsing to content, but since there is limited real estate available for global navigation links, global links generally point to major category navigation pages, sub-links, or a mega menu experience to provide enough "information scent" to help viewers navigate their way to the content they need. Because the context for global navigation must be broad, it is challenging to make the labels both comprehensive and useful. If you plan to implement global navigation, consider using one of the testing methods discussed earlier to make sure that your proposed navigation resonates with users.
+The goal of global navigation is to support browsing to content, but since there is limited real estate available for global navigation links, global links generally point to major category navigation pages, sub-links, or a mega menu experience to provide enough "information scent" to help viewers navigate their way to the content they need. Because the context for global navigation must be broad, it is challenging to make the labels both comprehensive and useful. If you plan to implement global navigation, you will want to test your proposed naviation to make sure that it resonates with users.
-Global navigation is not yet available for modern SharePoint intranets. Until it is available, there are several ways to create a global navigation experience for your modern SharePoint intranet:
--- Create a custom [SharePoint Framework Extension](https://docs.microsoft.com/sharepoint/dev/spfx/sharepoint-framework-overview) to deliver and apply global navigation to each new site as it is created.-- Create a "navigation" site (for example, your intranet "home" site) and use the logo in the suite bar and a Featured Site link on the SharePoint start page to make it easy for people to navigate to the "home" site from every destination site in your tenant.-- Use a single hub for the entire organization. This might be a reasonable strategy for a small organization, but the benefits of hubs decrease in value if you only have one so this may not work for the long term.-- Wait to add global navigation until it is available natively in the product.-
-Where youΓÇÖll see global navigation elements:
-
-#### The start page
-
-The SharePoint [start page](https://support.microsoft.com/office/discover-content-with-the-sharepoint-start-page-6b85097a-87e0-4611-a29a-dfd49b1a1220) is where you can easily find and access SharePoint sites and portals within your organization. This is the first opportunity users will have to start discovering news, sites, and easily navigate to the top of your intranet by selecting the logo.
-
-![Start page](media/start_page.png)
-
-#### The home site
-
-A [home site](https://docs.microsoft.com/sharepoint/home-site) is a SharePoint communication site that you create and set as the top landing page for all users in your intranet. It brings together news, events, embedded video and conversations, and other resources to deliver an engaging experience that reflects your organization's voice, priorities, and brand. This is a good place to display entry points to frequently accessed resources for human relations, information technology, departmental portals, and organizational news.
-
-![Home site page](media/home-site.png)
+Global navigation is enabled with the [SharePoint app bar](https://docs.microsoft.com/SharePoint/sharepoint-app-bar) on your [home site](https://docs.microsoft.com/sharepoint/home-site). You will need to have a home site to enable global navigation. Global navigation appears on the left side of every site and page.
### Hub navigation
-The default navigation experiences available in classic SharePoint site hierarchies (sites with subsites) are not available in the "flat" world of modern SharePoint, where each unit of work or project or team gets its own site collection. Flat architectures are great for governance but can make it harder to implement navigation that connects multiple sites.
-
-[Hubs](https://support.office.com/article/fe26ae84-14b7-45b6-a6d1-948b3966427f) provide a great way to achieve the cross-site navigation features previously available in managed navigation and site hierarchies in classic SharePoint. One of the important planning decisions for hubs is [planning the hub navigation](https://docs.microsoft.com/sharepoint/planning-hub-sites).
-
-Hub navigation appears above the local navigation on each site, just below the suite bar, as shown in the image earlier in this article. Hub navigation is established in the site that is declared to be the hub. It is defined by the hub owner and is shared by all the associated sites.
+SharePoint [hubs](https://support.microsoft.com/office/what-is-a-sharepoint-hub-site-fe26ae84-14b7-45b6-a6d1-948b3966427f) help organize related sites based on project, department, division, region, or concept. Hubs make it easier to discover related content such as news and other site activities, apply common navigation, branding, site structure across associated sites and search across all [associated sites](https://support.microsoft.com/office/associate-a-sharepoint-site-with-a-hub-site-ae0009fd-af04-4d3d-917d-88edb43efc05). One of the important planning decisions for hubs is [planning the hub navigation](https://docs.microsoft.com/sharepoint/planning-hub-sites).
![Hub navigation](media/hub-nav.png)
-Where youΓÇÖll see hub navigation elements:
-
-SharePoint [hubs](https://support.microsoft.com/office/what-is-a-sharepoint-hub-site-fe26ae84-14b7-45b6-a6d1-948b3966427f) help you meet the needs of your organization by connecting and organizing sites based on project, department, division, region, etc. making it easier to discover related content such as news and other site activities, apply common navigation, branding, site structure across associated sites and search across all [associated sites](https://support.microsoft.com/office/associate-a-sharepoint-site-with-a-hub-site-ae0009fd-af04-4d3d-917d-88edb43efc05).
+Hub navigation appears above the local navigation on each site, just below the suite bar, as shown in the image earlier in this article. Hub navigation is established in the site that is declared to be the hub. It is defined by the hub owner and is shared by all the associated sites.
![SharePoint hubs example](media/hub_nav_example.png)
-A hub is a special capability that a SharePoint Administrator can add to a site that designates a site as the ΓÇ£headΓÇ¥ of a family of related sites. Sites that are associated to the hub share navigation, branding, and other elements.
-
-Each site can belong to only one hub at a time, but you can associate hubs together in a combination of navigation links and associated hubs as part of your navigation experience. Using hubs is far more flexible and adaptive to the changing needs of your organization. For more info, see [Planning your SharePoint hubs](https://docs.microsoft.com/sharepoint/planning-hub-sites).
+Each site can belong to only one hub at a time, but you can associate hubs together in a combination of navigation links and associated hubs as part of your navigation experience. For more information, see [Planning your SharePoint hubs](https://docs.microsoft.com/sharepoint/planning-hub-sites).
### Local navigation
-Local navigation is the static navigation that viewers see on every page of your site. For team sites, local navigation shows up on the left side of the page in the area referred to as the "quick launch". For communication sites, local navigation shows up at the top of the page. Local navigation is on every page in your site ΓÇô so make sure it is relevant. Think about how viewers might explore your content and use local navigation to support that exploration.
+Local navigation is the static navigation that viewers see on every page of your site. For team sites, local navigation shows up on the left side of the page in the area referred to as the "quick launch". For communication sites, local navigation shows up at the top of the page. Local navigation is on every page in your site. It creates a persistent experience to allow site visitors to move back and forth among the pages and content on each site. Think about how viewers might explore your content and use local navigation to support that exploration.
Example: A travel site might have the following local navigation links that support viewers who are exploring the travel site from the perspective of "what am I allowed to do?" as well as viewers who are exploring the travel site from the perspective of the travel process ΓÇô before, during, and after their trip. - Travel guidelines
Where youΓÇÖll see local navigation elements:
### Sites
-Your intranet and portals will be comprised of [team sites](https://support.microsoft.com/office/what-is-a-sharepoint-team-site-75545757-36c3-46a7-beed-0aaa74f0401e) and [communication sites](https://support.microsoft.com/office/what-is-a-sharepoint-communication-site-94a33429-e580-45c3-a090-5512a8070732) that will provide further access into the siteΓÇÖs pages, lists, and libraries. Every page in each site tells a story for the reader.
+Your intranet and portals will be comprised of [team sites](https://support.microsoft.com/office/what-is-a-sharepoint-team-site-75545757-36c3-46a7-beed-0aaa74f0401e) and [communication sites](https://support.microsoft.com/office/what-is-a-sharepoint-communication-site-94a33429-e580-45c3-a090-5512a8070732) that provide further access into the siteΓÇÖs pages, lists, and libraries.
-One component to modern SharePoint team sites that makes information architecture easier to implement and maintain are [Microsoft 365 groups](https://docs.microsoft.com/microsoft-365/admin/create-groups/office-365-groups). M365 groups is a membership service that allows for easy hub and site permissions as well as additional functionality for SharePoint team sites and [Microsoft Teams](https://docs.microsoft.com/microsoftteams/office-365-groups). With Microsoft 365 groups, you can give a group of people access to a collection of collaboration resources like Planner, OneNote, SharePoint team sites, and more. M365 groups can only be used on SharePoint team sites.
+One component to modern SharePoint team sites that makes information architecture easier to implement and maintain are [Microsoft 365 groups](https://docs.microsoft.com/microsoft-365/admin/create-groups/office-365-groups). Microsoft 365 groups provide a membership service that allows for easy hub and site permissions as well as additional functionality for SharePoint team sites and [Microsoft Teams](https://docs.microsoft.com/microsoftteams/office-365-groups). With Microsoft 365 groups, you can give a group of people access to a collection of collaboration resources like Planner, OneNote, SharePoint team sites, and more. M365 groups can only be used on SharePoint team sites.
### Pages
-[Pages](https://support.microsoft.com/office/create-and-use-modern-pages-on-a-sharepoint-site-b3d46deb-27a6-4b1e-87b8-df851e503dec) within team or communication sites provide an opportunity to use dynamic web parts that automatically update content from other sites and pages like [News](https://support.office.com/article/use-the-news-web-part-on-a-sharepoint-page-c2dcee50-f5d7-434b-8cb9-a7feefd9f165), [Highlighted content](https://support.office.com/article/use-the-highlighted-content-web-part-e34199b0-ff1a-47fb-8f4d-dbcaed329efd), or [Sites web parts](https://support.office.com/article/use-the-sites-web-part-93cbd17b-0bf8-4355-9f32-cc90e0443e6d).
+[Pages](https://support.microsoft.com/office/create-and-use-modern-pages-on-a-sharepoint-site-b3d46deb-27a6-4b1e-87b8-df851e503dec) within team or communication sites provide an opportunity to use dynamic web parts that automatically update content from other sites and pages like [News](https://support.office.com/article/use-the-news-web-part-on-a-sharepoint-page-c2dcee50-f5d7-434b-8cb9-a7feefd9f165), [Highlighted content](https://support.office.com/article/use-the-highlighted-content-web-part-e34199b0-ff1a-47fb-8f4d-dbcaed329efd), or [Sites web parts](https://support.office.com/article/use-the-sites-web-part-93cbd17b-0bf8-4355-9f32-cc90e0443e6d). Every page in each site tells a story for the reader.
Your sites will generally include three types of pages: - The **home page** where you will provide an overview of your content and introduce the reader to what they will find on the site.-- Navigation pages that provide options or summary information for the reader and help them get to a decision point about where they want to go next.
+- **Navigation pages** that provide options or summary information for the reader and help them get to a decision point about where they want to go next.
- **Destination pages** that are the end point of the readerΓÇÖs journey. This is where you will present information to read, print, or download. If you have a lot of information on your destination page or you want to provide supplemental explanations for detailed topics, you can create an ancillary page. Since we know that most readers do not read every word on a web page or even scroll to the bottom, you need to pay attention to how you present information on each page. Make sure that you put the most important information ΓÇô the information that your readers must have for your communication to be successful ΓÇô at the top of the page. As the page continues, you can add additional information that is helpful, but not crucial. Think of this as writing with your summary or conclusion up front, instead of at the end. Use sections, headings, and bullets to make your pages easier to read. For more info, see [Add sections and columns on SharePoint modern page](https://support.microsoft.com/office/fc491eb4-f733-4825-8fe2-e1ed80bd0899).
Search leverages your information architecture investments to help users find co
You can help users discover content and improve search outcomes by leveraging several features in search, including acronyms, bookmarks, Q&A, floor plans, and locations. For more info, see [Make content easy to find](https://docs.microsoft.com/microsoftsearch/make-content-easy-to-find) and [Search experiences in SharePoint](https://docs.microsoft.com/sharepoint/get-started-with-modern-search-experience).
-[**Next: learn about SharePoint information architecture principals**](information-architecture-principles.md)
+[**Next: learn about SharePoint information architecture principles**](information-architecture-principles.md)
SharePoint Sharepoint App Bar https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/live/SharePoint/SharePointOnline/sharepoint-app-bar.md
The SharePoint app bar brings together intranet resources and personalized conte
> - The SharePoint app bar may impact current page customizations specifically those that appear on the left side. > - Personalized content in the SharePoint app bar is enabled by Microsoft Graph. > - When Microsoft Graph is disabled, the news and sites experience will be degraded.
-> - The SharePoint app bar can be temporarily disabled between today and when it becomes available to all customers to give customers more time to prepare for this change. Temporarily disabling the ap bar will delay the roll out of this feature in your organization until October 31, 2021.
+> - The SharePoint app bar can be temporarily disabled between today and when it becomes available to all customers to give customers more time to prepare for this change. Temporarily disabling the app bar will delay the rollout of this feature in your organization until October 31, 2021.
The SharePoint app bar is a significant change to the user experience and your organization's [intranet information architecture](https://docs.microsoft.com/sharepoint/information-architecture-modern-experience). To ensure a seamless experience, we've created specific guidance on how to design current navigation to compliment the new global navigation feature. We have also created [end-user guidance](https://support.microsoft.com/office/use-the-sharepoint-app-bar-b2ab82d5-9af7-445e-ad24-236c5a86b5f8?ui=en-US&rs=en-US&ad=US) to help onboard the rest of your organization.
Global navigation can be enabled and customized in the SharePoint app bar. Custo
### Get started customizing the global navigation tab 1. Set up a [home site](https://docs.microsoft.com/sharepoint/home-site) if your organization doesnΓÇÖt already have one and make sure to [share the home site](https://support.microsoft.com/office/share-a-site-958771a8-d041-4eb8-b51c-afea2eae3658) with everyone in your tenant to ensure all users can access the global navigation links. 2. Navigate to your organizationΓÇÖs home site.
-3. Select **Settings** and then select **Global navigation settings**.
+3. Select **Settings** and then select **Global navigation** settings.
     ![Image┬áof┬áthe┬áglobal navigation option in the settings panel](media/app-bar-settings.png)
Global navigation logo specifications:
     ![Image┬áof┬áwhere the logo and title will appear in global navigation](media/app-bar-title-logo.png)
-7. Finally, determine the **Navigation source**. Learn more about selecting a source.
+7. Finally, determine the **Navigation source**. Learn more about selecting a source in the next step.
8. Make edits to the selected global navigation source if needed by selecting **Edit global navigation**. Select **Save** when you are done. Updates to global navigation may take several minutes before they appear.        ![Image┬áof┬áwhere to select the global navigation source](media/app-bar-source.png)
Display hub and site navigation on the home page, and the home site navigation i
### Display the home siteΓÇÖs hub navigation in global navigation Display hub and site navigation on the home page, and the hub navigation in the global navigation panel.
-1. Navigate to the home siteΓÇÖs **Settings** and then **Global navigation***.
+1. Navigate to the home siteΓÇÖs **Settings** and then **Global navigation**.
2. **Enable** global navigation, enter a **Title**, and then select **Hub or global navigation** as the source. 3. Select **Save**. Changes may take a few minutes to reflect.
Display just the hub navigation on the home page, and the site navigation in the
1. Start by hiding the site navigation using one of two methods: <br> -- Go to **Setting** then **Change the look**, then **Navigation** and toggle the **Display site navigation** to **Hide**-- Go to **Setting**, then **Change the look**, then **Header** and choose **Extended**
+- Go to **Settings**, then **Change the look**, then **Navigation** and toggle the **Display site navigation** to **Hide**.
+- Go to **Settings**, then **Change the look**, then **Header** and choose **Extended** layout.
2. Then, navigate to the home siteΓÇÖs **Settings** and then **Global navigation**. 3. **Enable** global navigation, enter a **Title**, and then select **Home site navigation** as the source.
If you are creating a [home site](https://docs.microsoft.com/sharepoint/home-sit
3. [Set this communication](https://docs.microsoft.com/sharepoint/home-site#set-a-site-as-your-home-site) site as a home site using SharePoint Online Management Shell tool. 4. [Share the home site with users](https://support.microsoft.com/office/share-a-site-958771a8-d041-4eb8-b51c-afea2eae3658?ui=en-us&rs=en-us&ad=us#:~:text=Share%20a%20site%201%20Communication%20sites.%20Select%20Share,external%20users%22%20to%20share%20the%20...%20See%20More.) so they can access the global navigation links. 5. On the home site, select **Settings** and then **Global navigation** to **enable** and customize.
-6. For the global navigation source, select **Home site navigation** to display the home site navigation that you created in the global navigation panel. Then select **Save**.
+6. For the global navigation source, select **Home site navigation** to display the home site navigation that you created in the global navigation panel, then select **Save**.
## Understand how the app bar may impact page customizations The SharePoint app bar may impact current page customizations, specifically those positioned to the left of your page.
-For organization using [page placeholders](https://docs.microsoft.com/sharepoint/dev/spfx/extensions/get-started/using-page-placeholder-with-extensions), the SharePoint app bar will cover parts of both the header and footer page placeholder. In the following image, the place holder footprint is in red:
+For organizations using [page placeholders](https://docs.microsoft.com/sharepoint/dev/spfx/extensions/get-started/using-page-placeholder-with-extensions), the SharePoint app bar will cover parts of both the header and footer page placeholder. In the following image, the placeholder footprint is in red:
![Image of a home site with customizations](media/app-bar-overlap.png)
Help end users understand [how the new SharePoint app bar works](https://support
## Temporarily disable the SharePoint app bar
-You can temporarily disable the SharePoint app bar in your tenant to prepare for this change or control its rollout to users. The tool that disables the app bar will be available until October 31, 2021. Updates and more information about temporarily disabling the SharePoint app bar will be shared in future MC posts.
+You can temporarily disable the SharePoint app bar in your tenant to prepare for this change or control its rollout to users. The tool that disables the app bar will be available until October 31, 2021. Updates and more information about temporarily disabling the SharePoint app bar will be shared in future Message Center posts.
<br> <br> Temporarily disable the SharePoint app bar:
Temporarily disable the SharePoint app bar:
&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;`Set-SPOTemporarilyDisableAppBar $true`
-3. If you need to confirm if the app bar has been disabled or enabled, check the app bar status by running the following:<br>
+3. If you need to confirm if the app bar has been disabled or enabled, check the app bar status by running the following command:<br>
&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;`Get-SPOTemporarilyDisableAppBar` >[!NOTE] > - It can take up to an hour for the app bar to be removed on a tenant where the app bar is already showing up.
-> - Running the command without the $false or $true value will cause it to fail.
+> - Running the command without the `$false` or `$true` value will cause it to fail.
> - You must be using the latest version of [PowerShell](https://docs.microsoft.com/powershell/sharepoint/sharepoint-online/connect-sharepoint-online?view=sharepoint-ps). ### Enable the SharePoint app bar:
Temporarily disable the SharePoint app bar:
&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;`Set-SPOTemporarilyDisableAppBar $false` >[!NOTE]
- > - It can take up to an hour for the app bar to be removed on a tenant where the app bar is already showing up.
+ > - It can take up to an hour for the app bar to show up on a tenant where the app bar was disabled previously.
-2. If you need to confirm if the app bar has been disabled or enabled, check the app bar status by running the following: <br>
+2. If you need to confirm if the app bar has been disabled or enabled, check the app bar status by running the following command:<br>
&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;`Get-SPOTemporarilyDisableAppBar`
Temporarily disable the SharePoint app bar:
- Learn more about [planning](https://docs.microsoft.com/sharepoint/planning-hub-sites) and [creating hub sites](https://docs.microsoft.com/sharepoint/create-hub-site) - Learn more about [navigation and information architecture in SharePoint](https://docs.microsoft.com/sharepoint/information-architecture-modern-experience) - Learn more about [sharing and permissions in SharePoint](https://docs.microsoft.com/sharepoint/modern-experience-sharing-permissions)-
SharePoint Versioning Content Approval And Check Out Planning https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/live/SharePoint/SharePointServer/governance/versioning-content-approval-and-check-out-planning.md
The default versioning control for a document library depends on the site collec
Use major and minor versioning when you want to differentiate between published content that can be viewed by an audience and draft content that is not yet ready for publication. For example, on a human resources Web site that describes organizational benefits, use major and minor versioning to restrict employees' access to benefits descriptions while the descriptions are being revised.
-> [!NOTE]
-> When you create a new version of a document, [the incremental changes are stored in SQL Server](https://docs.microsoft.com/sql/relational-databases/track-changes/about-change-data-capture-sql-server?view=sql-server-2017), rather than a completely new copy of the document. This provides the most efficient storage and helps reduce overall storage requirements.
-
## Plan content approval <a name="bkmk_plan_conapprov"> </a>