| Service | Microsoft Docs article | Related commit history on GitHub | Change details |
|---|---|---|---|
| SharePoint | Collaboration Options | https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/public/SharePoint/SharePointOnline/collaboration-options.md | Last updated 06/10/2022 Title: Plan sharing and collaboration options in SharePoint and OneDrive --++ recommendations: true audience: Admin As part of your SharePoint rollout, we recommend that you create your own custom External sharing in SharePoint and OneDrive uses [Microsoft Entra B2B collaboration](/azure/active-directory/external-identities/what-is-b2b) to create guest accounts for people outside the organization. Guests can be given access to SharePoint sites or to individual files and folders in SharePoint and OneDrive. -External sharing is enabled by default in Microsoft 365, including SharePoint and OneDrive. We recommend leaving external sharing enabled. Microsoft 365 external sharing options can provide a more secure and governable sharing environment than sending attachments though email or using consumer sharing services. +External sharing is enabled by default in Microsoft 365, including SharePoint and OneDrive. We recommend leaving external sharing enabled. Microsoft 365 external sharing options can provide a more secure and governable sharing environment than sending attachments through email or using consumer sharing services. Use the <a href="https://go.microsoft.com/fwlink/?linkid=2185222" target="_blank">Sharing page in the SharePoint admin center</a> to configure your sharing options. For details, see [Manage sharing settings](/sharepoint/turn-external-sharing-on-or-off). |
| SharePoint | Compliant Environment | https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/public/SharePoint/SharePointOnline/compliant-environment.md | Last updated 06/10/2022 Title: Plan compliance requirements for SharePoint and OneDrive --++ recommendations: true audience: Admin |
| SharePoint | Configure Infopath Forms Services | https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/public/SharePoint/SharePointOnline/configure-infopath-forms-services.md | Last updated 07/11/2018 Title: "Configure InfoPath Forms Services" --++ recommendations: true audience: Admin |
| SharePoint | Configure Sharepoint Store Settings | https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/public/SharePoint/SharePointOnline/configure-sharepoint-store-settings.md | Last updated 07/11/2018 Title: "Configure settings for the SharePoint Store" --++ recommendations: true audience: Admin |
| SharePoint | Control Access Based On Network Location | https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/public/SharePoint/SharePointOnline/control-access-based-on-network-location.md | Last updated 07/11/2018 Title: "Network location-based access to SharePoint and OneDrive" --++ recommendations: true audience: Admin |
| SharePoint | Control Access From Unmanaged Devices | https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/public/SharePoint/SharePointOnline/control-access-from-unmanaged-devices.md | Last updated 09/18/2023 Title: IT Admins - SharePoint and OneDrive unmanaged device access controls --++ recommendations: true audience: Admin |
| SharePoint | Control Lists | https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/public/SharePoint/SharePointOnline/control-lists.md | Last updated 09/22/2020 Title: "Control Microsoft Lists" --++ recommendations: true audience: Admin Where the template ID is: To re-enable a built-in template, use the parameter `EnableModernListTemplateIds`. -## Disable additional features on a built-in template +## Disable extra features on a built-in template -Some built-in list templates include additional features such as automations and custom formatting. If you wish to keep only the base schema of a built-in list template but not the rest of its features included in that template: +Some built-in list templates include extra features such as automations and custom formatting. If you wish to keep only the base schema of a built-in list template but not the rest of its features included in that template: 1. Create a list from the built-in list template.-2. [Create a custom list template](lists-custom-template.md) based off of that list. The custom list template will not include any additional features by default. +2. [Create a custom list template](lists-custom-template.md) based off of that list. The custom list template won't include any extra features by default. 3. [Disable the original built-in list template](#disable-built-in-list-templates). > [!NOTE] |
| SharePoint | Corporate Communications Overview | https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/public/SharePoint/SharePointOnline/corporate-communications-overview.md | Last updated 06/29/2021 Title: "Organizational communications overview" --++ recommendations: true audience: Admin -description: "Learn about planning and managing Organizational communications for your organization" +description: "Learn about planning and managing Organizational communications for your organization." # Organizational communications: Guidance, methods, and products Employee engagement is a significant contributor to workplace satisfaction, loyalty, and productivity at any organization. Across Microsoft 365, there are multiple ways to communicate. Knowing which method (or combinations of methods) to use and when to use them depends on your audience and the communication culture of your organization. -Learn how to keep everyone informed and engaged using SharePoint, Microsoft Teams, Viva Engage, Stream, and Viva Connections. Learn more about the powerful strategies and communication tools available to you that help drive engagement in your organization. +Learn how to keep everyone informed and engaged using SharePoint, Microsoft Teams, Viva Engage, Stream, and Viva Connections. Learn more about the powerful strategies and communication tools available that help drive engagement in your organization. **In this solution:** Start by learning about Microsoft 365 tools that are designed for your specific <br> <br> -| Step 1: Learn about tools and define your audience profile | Step 2: Identify the scenario(s) to meet your communication goal |Step 3: Plan, build, and launch your communication strategy |Step 4: Manage and maintain communication and content over time | +| Step 1: Learn about tools and define your audience profile | Step 2: Identify one or more scenarios to meet your communication goal |Step 3: Plan, build, and launch your communication strategy |Step 4: Manage and maintain communication and content over time | | :: | :: |::|::| |  |  |  |  |-| Review common scenarios & outcomes|Select a scenario(s) | Gather requirements and content |Update permissions and settings as needed | +| Review common scenarios & outcomes|Select a scenario | Gather requirements and content |Update permissions and settings as needed | | Review Microsoft 365 tools | Learn how to get started planning | Align with partners | Maintain relevant content | | Scope your audience | Review considerations based on audience preferences | Prepare and test environment | Maintain performant sites, pages, and lists |-|Check technical and license requirements | Learn how to use and integrate M365 apps | Determine success metrics & plan the launch |Retire content when itΓÇÖs no longer needed | +|Check technical and license requirements | Learn how to use and integrate Microsoft 365 apps | Determine success metrics & plan the launch |Retire content when itΓÇÖs no longer needed | #### Step 1: Learn more about communication tools and define your audience profile-Start by getting familiar with [common corporate communications scenarios](plan-communication-strategy.md). Next, [review Microsoft 365 communication apps](review-communication-apps.md) to make sure you understand engagement opportunities and analytics options. Then, learn how to [define and scope your audience](audience-profile.md). After following these basic steps, you will be ready to select the right communication solution that fits your organization's needs. +Start by getting familiar with [common corporate communications scenarios](plan-communication-strategy.md). Next, [review Microsoft 365 communication apps](review-communication-apps.md) to make sure you understand engagement opportunities and analytics options. Then, learn how to [define and scope your audience](audience-profile.md). After following these basic steps, you'll be ready to select the right communication solution that fits your organization's needs. -#### Step 2: Identify the scenario(s) to meet your communication goal -Once you have defined your audience profile and scoped the size of your audience,you can [choose a corporate communication solution](choose-communication-method.md) or combination of solutions. Each communication solution covers step-by-step guidance and includes best practices to ensure your success. +#### Step 2: Identify one or more scenarios to meet your communication goal +Once you define your audience profile and scoped the size of your audience, you can [choose a corporate communication solution](choose-communication-method.md) or combination of solutions. Each communication solution covers step-by-step guidance and includes best practices to ensure your success. #### Step 3: Plan, build, and launch your communication strategy-Once you've selected a solution or combination of solutions, you'll learn how to plan, build, and launch. Each communication solution can be customized and integrated with other communication solutions depending on your goals. Understanding your audience's needs and how they currently use M365 apps will heavily influence how you make decisions. +Once you select a solution or combination of solutions, you learn how to plan, build, and launch. Each communication solution can be customized and integrated with other communication solutions depending on your goals. Understanding your audience's needs and how they currently use Microsoft 365 apps will heavily influence how you make decisions. #### Step 4: Manage and maintain communication and content over time Some communication solutions are a one-time event while others may have several ## Overview of corporate communication solutions: Learn how to plan your communication strategy by reviewing common communication scenarios, solutions, and outcomes. Next, review how Microsoft 365 tools and apps can engage and inform the audiences you want to reach. Then determine which communication scenario meets your communication goals and get started planning, launching, and maintaining your communication solution. -This poster illustrates how Relecloud keeps employees informed and engaged across popular communication scenarios. Relecloud uses a variety of M365 apps, including a new offering, Viva Connections. +This poster illustrates how Relecloud keeps employees informed and engaged across popular communication scenarios. Relecloud uses various Microsoft 365 apps, including a new offering, Viva Connections. [ ](media/corporate-communication-relecloud.png#lightbox) This poster illustrates how Relecloud keeps employees informed and engaged acros ### End-user guidance and support-Give end users a head start by helping them use and engage using popular M365 communication apps that may be a part of your solution. Consider using existing training playlists in [Microsoft 365 Learning Pathways](/office365/customlearning) to help end users learn more about M365 apps like Teams and SharePoint. Or, help train people at your organization who will be managing corporate communications using [Microsoft Learn training](/training). +Give end users a head start by helping them use and engage using popular Microsoft 365 communication apps that may be a part of your solution. Consider using existing training playlists in [Microsoft 365 Learning Pathways](/office365/customlearning) to help end users learn more about Microsoft 365 apps like Teams and SharePoint. Or, help train people at your organization who will be managing corporate communications using [Microsoft Learn training](/training). | Logo | Communication app | Guidance | Give end users a head start by helping them use and engage using popular M365 co | Capability or feature | Description | Licensing | | :- | :-- |:- |-| Outlook email and calendar | Connect and stay organized with business-class email, calendaring, and contacts all in one place. | M365 E5 <br> M365 E3 | -| Microsoft Teams meetings, chats, and voice | Deliver elevated meeting experiences with sophisticated call functionality and a central hub for meetings, chat, content, and calling. | M365 E5 <br> M365 E3 | -| SharePoint and Viva Engage | Connect and engage across your organization with an intelligent, mobile intranet and enterprise social networking. | M365 E5 <br> M365 E3 | -| Files and content management in OneDrive | Access files from any device, at any time. Engage with intelligent video and create visually striking content in minutes. | M365 E5 <br> M365 E3 | -| Live events in Viva Engage |Product and host a live event for people inside your organization. Keep the conversation going with live and moderated Q&A. | M365 E5 <br> M365 E3 | -| Live events in Microsoft Teams | Host and record public or private live events. Decide how you want event attendees to participate. | M365 E5 <br> M365 E3 | +| Outlook email and calendar | Connect and stay organized with business-class email, calendaring, and contacts all in one place. | Microsoft 365 E5 <br> Microsoft 365 E3 | +| Microsoft Teams meetings, chats, and voice | Deliver elevated meeting experiences with sophisticated call functionality and a central hub for meetings, chat, content, and calling. | Microsoft 365 E5 <br> Microsoft 365 E3 | +| SharePoint and Viva Engage | Connect and engage across your organization with an intelligent, mobile intranet and enterprise social networking. | Microsoft 365 E5 <br> Microsoft 365 E3 | +| Files and content management in OneDrive | Access files from any device, at any time. Engage with intelligent video and create visually striking content in minutes. | Microsoft 365 E5 <br> Microsoft 365 E3 | +| Live events in Viva Engage |Product and host a live event for people inside your organization. Keep the conversation going with live and moderated Q&A. | Microsoft 365 E5 <br> Microsoft 365 E3 | +| Live events in Microsoft Teams | Host and record public or private live events. Decide how you want event attendees to participate. | Microsoft 365 E5 <br> Microsoft 365 E3 | | Microsoft Viva | Bring together organizational news, tools, knowledge, learning, and insights with a full employee experience suite. | [Learn more](https://www.microsoft.com/microsoft-viva/pricing) | <br> |
| SharePoint | Crawl Site Content | https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/public/SharePoint/SharePointOnline/crawl-site-content.md | Title: Manually request crawling and reindexing of a site, a library or a list --++ recommendations: true Last updated 6/20/2018 description: Manually request crawling and full reindexing of a site by clicking # Manually request crawling and reindexing of a site, a library or a list -In SharePoint, content is automatically crawled based on a defined crawl schedule. The crawler picks up content that has changed since the last crawl and updates the index. You will want to manually request crawling and full reindexing of a site, a document library, or a list after a schema change has occurred. +In SharePoint, content is automatically crawled based on a defined crawl schedule. The crawler picks up content that has changed since the last crawl and updates the index. You'll want to manually request crawling and full reindexing of a site, a document library, or a list after a schema change has occurred. > [!CAUTION] > Reindexing a site can cause a massive load on the search system. Don't reindex your site unless you've made changes that require all items to be reindexed. In SharePoint, content is automatically crawled based on a defined crawl schedul ## Reindex after changing managed properties <a name="__top"> </a> -When people search for content on your SharePoint sites, what's in your search index decides what they'll find. The search index contains information from all documents and pages on your site. +When people search for content on your SharePoint sites, what's in your search index decides what they find. The search index contains information from all documents and pages on your site. The search index is built up by crawling the content on your SharePoint site. The crawler picks up content and metadata from the documents in the form of crawled properties. To get the content and metadata from the documents into the search index, the crawled properties must be mapped to managed properties. Only managed properties are kept in the index. This means that users can only search on managed properties. -When you've changed a managed property, or when you've changed the mapping of crawled and managed properties, the site must be recrawled before your changes will be reflected in the search index. Because your changes are made in the search schema, and not to the actual site, the crawler won't automatically reindex the site. To make sure that your changes are crawled and fully reindexed, you must request a reindexing of the site. The site content will be recrawled and reindexed so that you can start using the managed properties in queries, query rules and display templates. +When you change a managed property, or when you change the mapping of crawled and managed properties, the site must be recrawled before your changes are reflected in the search index. Because your changes are made in the search schema, and not to the actual site, the crawler won't automatically reindex the site. To make sure that your changes are crawled and fully reindexed, you must request a reindexing of the site. The site content is recrawled so that you can start using the managed properties in queries, query rules and display templates. You can also choose to only reindex a document library or a list. When you've changed a managed property that's used in a library or list, or changed the mapping of crawled and managed properties, you can specifically request a reindexing of that library or list only. All of the content in that library or list is marked as changed, and the content is picked up during the next scheduled crawl and reindexed. See also: [Enable content on a site to be searchable](make-site-content-searchab 1. On the site, select **Settings** , and then select **Site settings**. If you don't see **Site settings**, select **Site information**, and then select **View all site settings**. -2. Under **Search**, click **Search and offline availability**. +2. Under **Search**, select **Search and offline availability**. -3. In the **Reindex site** section, click **Reindex site**. +3. In the **Reindex site** section, select **Reindex site**. -4. A warning appears, click **Reindex site** again to confirm. The content will be reindexed during the next scheduled crawl. +4. A warning appears, select **Reindex site** again to confirm. The content is reindexed during the next scheduled crawl. ## Reindex a document library or a list <a name="__top"> </a> 1. On the site, go to the list or library that you want to reindex. -2. In the ribbon, click the **Library** tab or the **List** tab. +2. In the ribbon, select the **Library** tab or the **List** tab. 3. In the **Library** ribbon, choose **Library Settings**. Or, in the **List** ribbon, choose **List Settings**. 1. On the Settings page, under **General Settings**, choose **Advanced settings**. -2. Scroll down to **Reindex Document Library** or **Reindex List**, and click the button. The content will be reindexed during the next scheduled crawl. +2. Scroll down to **Reindex Document Library** or **Reindex List**, and select the button. The content is reindexed during the next scheduled crawl. |
| SharePoint | Crawled And Managed Properties Overview | https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/public/SharePoint/SharePointOnline/crawled-and-managed-properties-overview.md | Title: "Overview of crawled and managed properties in SharePoint Online" --++ Last updated 03/10/2023 audience: ITPro |
| SharePoint | Create A Giving Site For Your Organization | https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/public/SharePoint/SharePointOnline/create-a-giving-site-for-your-organization.md | Last updated 08/21/2020 Title: Guided walkthrough- Create a Giving site for your organization --++ recommendations: true audience: Admin Once you have your created your site and know how to edit pages, you can use the ## Create your site -To make a site like the one shown here, you'll create a [Communication site](https://support.microsoft.com/office/use-the-sharepoint-topic-showcase-and-blank-communication-site-templates-94a33429-e580-45c3-a090-5512a8070732). To do this, select **Create site** from the SharePoint start page (or, if you're going to associate this site with an existing Hub site, navigate to the hub site and select **Create site** there so that the communication site is automatically be associated with that hub site). +To make a site like the one shown here, you'll create a [Communication site](https://support.microsoft.com/office/use-the-sharepoint-topic-showcase-and-blank-communication-site-templates-94a33429-e580-45c3-a090-5512a8070732). To do this, select **Create site** from the SharePoint start page (or, if you're going to associate this site with an existing Hub site, navigate to the hub site and select **Create site** there so that the communication site is automatically associated with that hub site).  |
| SharePoint | Create And Manage Terms | https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/public/SharePoint/SharePointOnline/create-and-manage-terms.md | Last updated 07/11/2018 Title: "Create and manage terms in a term set" --++ recommendations: true audience: End User To create a term in a term set 2. In the tree-view pane, select the term set to which you want to add a term. -3. Click **Add term**. +3. Select **Add term**.  To create a term in a term set - On the **Usage settings** tab, to make the term available to the users and content editors of sites consuming this term set, select **Edit**. The **Available for tagging** panel appears. By default, the term is enabled for tagging. To disable, select the **Enable** checkbox. Select **Save**. - - On the **Advanced** tab, to use shared or local custom properties to store additional data about term sets, select **Edit**. The **Edit shared custom properties** panel appears. Add property names and values. Select **Save**. + - On the **Advanced** tab, to use shared or local custom properties to store more data about term sets, select **Edit**. The **Edit shared custom properties** panel appears. Add property names and values. Select **Save**. ## Take another action with terms <a name="__toc327965090"> </a> -There are several actions that you can take on terms that will help you build and manage term sets as the business needs of your organization evolve. +There are several actions that you can take on terms that help you build and manage term sets as the business needs of your organization evolve. To take any of the following actions, first select the term that you want to update. Select **Copy term with children**. This action is only available on terms havin ### Delete term <a name="__delete_a_term"> </a> -If you delete this term, any terms below it will also be deleted. Terms that are shared with other term sets will be placed in the Orphaned terms term set under System. +If you delete this term, any terms below it will also be deleted. Terms that are shared with other term sets will be placed in the Orphaned terms set under System. 1. Select **Delete term**. If you delete this term, any terms below it will also be deleted. Terms that are ### Pin term <a name="__pin_term_to"> </a> -Pinning a term makes linked copies of the term and its children available at the destination. You can only create or edit the children of a pinned term at the source and the changes will reflect everywhere the term is used. +Pinning a term makes linked copies of the term and its children available at the destination. You can only create or edit the children of a pinned term at the source and the changes reflect everywhere the term is used. 1. Select **Pin term**. The **Pin term to** panel appears. Pinning a term makes linked copies of the term and its children available at the ### Reuse term <a name="__reuse_a_term"> </a> -Reusing a term makes linked copies of the term and its children available at the destination. You can create children for a reused term anywhere it is used but will exist only in the term set they were created. +Reusing a term makes linked copies of the term and its children available at the destination. You can create children for a reused term anywhere it's used but will exist only in the term set they were created. 1. Select **Reuse term**. The **Reuse term to** panel appears. Reusing a term makes linked copies of the term and its children available at the ### Merge term <a name="__merge_a_term"> </a> -Merging this term with another will collapse its synonyms, translations and custom properties into the other term. +Merging this term with another will collapse its synonyms, translations, and custom properties into the other term. 1. Select **Merge term**. The **Merge to** panel appears. Merging this term with another will collapse its synonyms, translations and cust ### Deprecate term <a name="__deprecate_a_term"> </a> -This action makes any instances of this term in any term set to which it belongs unavailable for tagging. Child terms of the term are not deprecated. +This action makes any instances of this term in any term set to which it belongs unavailable for tagging. Child terms of the term aren't deprecated. - Select **Deprecate term**. |
| SharePoint | Create B2b Extranet | https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/public/SharePoint/SharePointOnline/create-b2b-extranet.md | Title: "Use SharePoint as a business-to-business (B2B) extranet solution" --++ recommendations: true Last updated 5/22/2018 |
| SharePoint | Create Communication Site | https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/public/SharePoint/SharePointOnline/create-communication-site.md | Last updated 06/28/2021 Title: Guided walkthrough - Create a communication site --++ recommendations: true audience: Admin -description: "Learn how to create a SharePoint communication site for your organization" +description: "Learn how to create a SharePoint communication site for your organization." # Guided Walkthrough - Create a communication site for your organization In this article, we show you elements of a communication site to inspire you and First, if you haven't already created a Communication site, check out the [Create your site](#create-your-site) section in this article. -Once you have your created your site and know how to edit pages, you can use the steps below to add the elements shown. +Once you create your site and know how to edit pages, you can use the following steps to add the elements shown. ## Example communication site |Image of the homepage|Customization instructions| |||-||**1. Make discovery of content easy** Quickly guide visitors with navigation. [*Learn how*](#create-a-clear-and-useful-navigation) <p> **2. Set the mission** A text web part highlights the mission. [*Learn how*](#add-formatted-text-with-the-text-web-part) <p> **3. Feature content** Emphasize ideas with the Hero web part. [*Learn how*](#focus-on-priorities-with-the-hero-web-part) <p> **4. Display topical news** Show the latest news. [*Learn how*](#add-important-news-with-the-news-web-part) <p> **5. Offer important links** Show related resources with Quick links. [*Learn how*](#use-color-and-icons-with-the-quick-links-web-part) <p> **6. Call-to-action** Combine web parts to increase impact. [*Learn how*](#create-call-to-action-elements)| +||**1. Make discovery of content easy** Quickly guide visitors with navigation. [*Learn how*](#create-clear-and-useful-navigation) <p> **2. Set the mission** A text web part highlights the mission. [*Learn how*](#add-formatted-text-with-the-text-web-part) <p> **3. Feature content** Emphasize ideas with the Hero web part. [*Learn how*](#focus-on-priorities-with-the-hero-web-part) <p> **4. Display topical news** Show the latest news. [*Learn how*](#add-important-news-with-the-news-web-part) <p> **5. Offer important links** Show related resources with Quick links. [*Learn how*](#use-color-and-icons-with-the-quick-links-web-part) <p> **6. Call-to-action** Combine web parts to increase impact. [*Learn how*](#create-call-to-action-elements)| ## Create your site -To make a site like the one shown here, you'll create a [Communication site](https://support.microsoft.com/office/use-the-sharepoint-topic-showcase-and-blank-communication-site-templates-94a33429-e580-45c3-a090-5512a8070732). To do this, click **Create site** from the SharePoint start page (or, if you're going to associate this site with a Hub site, navigate to the hub site and click **Create site** there so that the communication site is automatically associated with that hub site). +To make a site like the one shown here, you create a [Communication site](https://support.microsoft.com/office/use-the-sharepoint-topic-showcase-and-blank-communication-site-templates-94a33429-e580-45c3-a090-5512a8070732). You can select **Create site** from the SharePoint start page (or, if you're going to associate this site with a Hub site, navigate to the hub site and select **Create site** there so that the communication site is automatically associated with that hub site).  -Next, choose **Communication site**, and then the **Topic** layout. Fill out your site name, description, and other information, and click **Finish**. +Next, choose **Communication site**, and then the **Topic** layout. Fill out your site name, description, and other information, and select **Finish**.  -For more details, see [Create a communication site in SharePoint Online](https://support.microsoft.com/office/create-a-communication-site-in-sharepoint-7fb44b20-a72f-4d2c-9173-fc8f59ba50eb). +For more information, see [Create a communication site in SharePoint Online](https://support.microsoft.com/office/create-a-communication-site-in-sharepoint-7fb44b20-a72f-4d2c-9173-fc8f59ba50eb). [Back to top](#example-communication-site) -## Create a clear and useful navigation +## Create clear and useful navigation **Phases of change management:** Make your site easy to get around so users can find what they're looking for, or  -Click **Edit** to the right of the top menu, hover over the location in the menu where you want to add a link, and click +. Then add the type of link, your link, and a name to display in the navigation bar in the **Add a link** dialog box. Want to reorder your navigation links? Just drag them into the position you want. Learn more about how to [customize the navigation on your SharePoint site](https://support.microsoft.com/office/customize-the-navigation-on-your-sharepoint-site-3cd61ae7-a9ed-4e1e-bf6d-4655f0bf25ca). +Select **Edit** to the right of the top menu, hover over the location in the menu where you want to add a link, and select +. Then add the type of link, your link, and a name to display in the navigation bar in the **Add a link** dialog box. Want to reorder your navigation links? Just drag them into the position you want. Learn more about how to [customize the navigation on your SharePoint site](https://support.microsoft.com/office/customize-the-navigation-on-your-sharepoint-site-3cd61ae7-a9ed-4e1e-bf6d-4655f0bf25ca).  When a communication site is associated with a [hub site](https://support.micros  -Clicking **Edit** on the top menu opens a three-level outline list on the left. The example site uses only two of three possible levels on its mega menu: the main menu and a sub menu. +Selecting **Edit** on the top menu opens a three-level outline list. The example site uses only two of three possible levels on its mega menu: the main menu and a sub menu. -- Click the **...** control on the right of the item name to set the item's link and outline level.+- Select the **...** control on the right of the item name to set the item's link and outline level. [Back to top](#example-communication-site) Start editing by clicking **Edit** on the top right of the page.  -While editing, on the left, below the header your drafts can be saved for later or discarded. +When you are editing, on the left, below the header your drafts can be saved for later or discarded.  -The + symbol before or after a section will add a section using one of several layouts. +The + symbol before or after a section adds a section using one of several layouts.  -Sections make up your page, and are you place one or more web parts. While editing the page, each section will show controls to edit the layout, move, or delete the sections. For information on working with sections, see [Add or remove sections and columns on a page](https://support.microsoft.com/office/add-sections-and-columns-on-a-sharepoint-modern-page-fc491eb4-f733-4825-8fe2-e1ed80bd0899). +Sections make up your page, and are you place one or more web parts. While editing the page, each section shows controls to edit the layout, move, or delete the sections. For information on working with sections, see [Add or remove sections and columns on a page](https://support.microsoft.com/office/add-sections-and-columns-on-a-sharepoint-modern-page-fc491eb4-f733-4825-8fe2-e1ed80bd0899).  -Click the plus symbol  in a section, which may appear before or after a web part in a section, to see the many types of web parts available. For more information on all web parts, see [Using web parts on SharePoint pages](https://support.microsoft.com/office/using-web-parts-on-sharepoint-pages-336e8e92-3e2d-4298-ae01-d404bbe751e0). +Select the plus symbol  in a section, which may appear before or after a web part in a section, to see the many types of web parts available. For more information on all web parts, see [Using web parts on SharePoint pages](https://support.microsoft.com/office/using-web-parts-on-sharepoint-pages-336e8e92-3e2d-4298-ae01-d404bbe751e0).  Web parts may be edited, moved, or deleted within sections. The **Edit web part*  -When your page updates are ready, click **Publish** to make them visible to everyone in your organization who has permissions to view the content. +When your page updates are ready, select **Publish** to make them visible to everyone in your organization who has permissions to view the content.  > [!TIP] > To manage all of your pages on the site, click **Pages** on the top menu. -For more details on using pages, see [Create and use modern pages on a SharePoint site](https://support.microsoft.com/office/using-web-parts-on-sharepoint-pages-336e8e92-3e2d-4298-ae01-d404bbe751e0). +For more information on using pages, see [Create and use modern pages on a SharePoint site](https://support.microsoft.com/office/using-web-parts-on-sharepoint-pages-336e8e92-3e2d-4298-ae01-d404bbe751e0). [Back to top](#example-communication-site) ## Add formatted text with the Text web part -For more details on using the Text web part, see [Add text and tables to your page with the Text web part](https://support.microsoft.com/office/add-text-and-tables-to-your-page-with-the-text-web-part-729c0aa1-bc0d-41e3-9cde-c60533f2c801). +For more information on using the Text web part, see [Add text and tables to your page with the Text web part](https://support.microsoft.com/office/add-text-and-tables-to-your-page-with-the-text-web-part-729c0aa1-bc0d-41e3-9cde-c60533f2c801). ### Enhance the message The first section of the page uses the section layout tools with a Text web part ### Refined typography -The Text web part builds on style of the built-in site template. The Text web part is using the **Normal** text style. Clicking the **...** control at the right end of the formatting toolbar offers additional options to the right of the web part. +The Text web part builds on style of the built-in site template. The Text web part is using the **Normal** text style. Clicking the **...** control at the right end of the formatting toolbar offers more options to the right of the web part. In this example, the web part is in a two-column section.  In this example, the Hero web part uses one layer and is in a full-width section Options for adding a heading and a linked call to action allow each layer to be a starting point for a deeper message. -It is possible to create an entire visual homepage with just the Hero web part using **Layers**. +It's possible to create an entire visual homepage with just the Hero web part using **Layers**. -For more details on using the Hero web part, see [Use the Hero web part](https://support.microsoft.com/office/use-the-hero-web-part-d57f449b-19a0-4b0d-8ce3-be5866430645). +For more information on using the Hero web part, see [Use the Hero web part](https://support.microsoft.com/office/use-the-hero-web-part-d57f449b-19a0-4b0d-8ce3-be5866430645). [Back to top](#example-communication-site) For more details on using the Hero web part, see [Use the Hero web part](https:/ The News web part provides controls to choose the **News Source** and **Layout**, and to **Organize** and **Filter** the content to keep the content topical. -For more details on using the News web part, see Use the [News web part on a SharePoint page](https://support.microsoft.com/office/use-the-news-web-part-on-a-sharepoint-page-c2dcee50-f5d7-434b-8cb9-a7feefd9f165). +For more information on using the News web part, see Use the [News web part on a SharePoint page](https://support.microsoft.com/office/use-the-news-web-part-on-a-sharepoint-page-c2dcee50-f5d7-434b-8cb9-a7feefd9f165). ### Refine impact with news layouts -Changing the layout will change impact a news feed has. Under **Layout**, there are five options to adjust how news items are presented. In this example, news stories are using the **Hub News** layout. The stories are presented side-by-side with three equal-sized images because only three news stories on the site are published. +Changing the layout changes impact a news feed has. Under **Layout**, there are five options to adjust how news items are presented. In this example, news stories are using the **Hub News** layout. The stories are presented side-by-side with three equal-sized images because only three news stories on the site are published. In this example, the web part is in a one-column section. The Quick links web part provides dozens of professional styles for links create Start with the six base layouts, then adjust by color and alignment. Optionally, you can add icons or text descriptions to increase the menu impact. In this site example, this web part uses the Button layout. -For more details on using the Quick Links web part, see [Use the Quick Links web part](https://support.microsoft.com/office/use-the-quick-links-web-part-e1df7561-209d-4362-96d4-469f85ab2a82). +For more information on using the Quick Links web part, see [Use the Quick Links web part](https://support.microsoft.com/office/use-the-quick-links-web-part-e1df7561-209d-4362-96d4-469f85ab2a82).  For more details on using the Quick Links web part, see [Use the Quick Links web The example site uses images to enhance the page look. It combines the Image web part with the Text and Quick links web parts to create a high visibility call-to-actions menu guiding visitors to key branding actions. -In the example shown below, the web parts are in the second column of a three-column section. For more details on using the Image web part, see [Use the Image web part](https://support.microsoft.com/office/use-the-image-web-part-a63b335b-ad0a-4954-a65d-33c6af68beb2). +In the following example, the web parts are in the second column of a three-column section. For more information on using the Image web part, see [Use the Image web part](https://support.microsoft.com/office/use-the-image-web-part-a63b335b-ad0a-4954-a65d-33c6af68beb2).  In the example shown below, the web parts are in the second column of a three-co ### Want more? -Get inspired with more examples in the [SharePoint Look Book](https://sharepointlookbook.azurewebsites.net/) +Get inspired with more examples in the [SharePoint Look Book.](https://sharepointlookbook.azurewebsites.net/) |
| SharePoint | Create Customize Content Type | https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/public/SharePoint/SharePointOnline/create-customize-content-type.md | Last updated 06/18/2020 Title: Create or customize a content type --++ recommendations: true audience: Admin |
| SharePoint | Create Hub Site For Your Organization | https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/public/SharePoint/SharePointOnline/create-hub-site-for-your-organization.md | Last updated 08/21/2020 Title: Guided walkthrough- Creating a Hub site for your organization --++ recommendations: true audience: Admin |
| SharePoint | Create Hub Site | https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/public/SharePoint/SharePointOnline/create-hub-site.md | Last updated 07/11/2018 Title: "Create a hub site in SharePoint" --++ recommendations: true audience: Admin |
| SharePoint | Create Or Edit Secure Store Target Application | https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/public/SharePoint/SharePointOnline/create-or-edit-secure-store-target-application.md | Last updated 07/11/2018 Title: "Create or edit a Secure Store Target Application" --++ recommendations: true audience: Admin |
| SharePoint | Create Site Collection | https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/public/SharePoint/SharePointOnline/create-site-collection.md | Last updated 07/11/2018 Title: "Create a site" --++ recommendations: true audience: Admin |
| SharePoint | Create Training Site | https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/public/SharePoint/SharePointOnline/create-training-site.md | Last updated 07/11/2018 Title: "Guided walkthrough: Creating a training site for your organization" --++ recommendations: true audience: Admin search.appverid: - SPO160 - MET150 ms.assetid: 92bea781-15d8-4bda-805c-e441e2191ff3-description: "In this article, you'll learn how to convert a site into a hub site in the SharePoint admin center." +description: "In this article, you learn how to convert a site into a hub site in the SharePoint admin center." # Guided walkthrough: Creating a Training site for your organization In this article, we show you elements of an example Training site to inspire you First, if you haven't already created a Communication site, check out the [Create your site](#create-your-site) section in this article. If you need to learn how to edit and publish the page on your site, check out the section [Edit, work with sections and web parts, and publish](#manage-sections-and-web-parts) in this article. -Once you have your created your site and know how to edit pages, you can use the guidance below to add the elements shown. +Once you have your created your site and know how to edit pages, you can use the following guidance to add the elements shown. ## Example Training site Once you have your created your site and know how to edit pages, you can use the ## Create your site -To make a site like the one shown here, you'll create a [Communication site](https://support.microsoft.com/office/use-the-sharepoint-topic-showcase-and-blank-communication-site-templates-94a33429-e580-45c3-a090-5512a8070732). To do this, select **Create site** from the SharePoint start page (or, if you're going to associate this site with a Hub site, navigate to the hub site and select **Create site** there so that the communication site is automatically associated with that hub site). +To make a site like the one shown here, you create a [Communication site](https://support.microsoft.com/office/use-the-sharepoint-topic-showcase-and-blank-communication-site-templates-94a33429-e580-45c3-a090-5512a8070732). To do this, select **Create site** from the SharePoint start page (or, if you're going to associate this site with a Hub site, navigate to the hub site and select **Create site** there so that the communication site is automatically associated with that hub site).  -Next, choose **Communication site**, and then the **Topic** layout. Fill out your site name, description, and other information, and select **Finish**. Then you'll get a template with the same type of layout as the example in this article. +Next, choose **Communication site**, and then the **Topic** layout. Fill out your site name, description, and other information, and select **Finish**. Then you get a template with the same type of layout as the example in this article.  -For more details, see [Create a communication site in SharePoint Online](https://support.microsoft.com/office/create-a-communication-site-in-sharepoint-7fb44b20-a72f-4d2c-9173-fc8f59ba50eb). +For more information, see [Create a communication site in SharePoint Online](https://support.microsoft.com/office/create-a-communication-site-in-sharepoint-7fb44b20-a72f-4d2c-9173-fc8f59ba50eb). [**Back to top**](#example-training-site) ## Logo and site classification -In this example, the header area does not contain any navigation because it is intended to be a "stand-alone" page. However, the header area does contain a custom logo, and shows a label indicating that the site is classified as "Internal Only." Site classification uses values such as internal, confidential, high business impact, low business impact, and so on. These values can pertain to sensitivity of information or to the life cycle of information. +In this example, the header area doesn't contain any navigation because it's a "stand-alone" page. However, the header area does contain a custom logo, and shows a label indicating that the site is classified as "Internal Only." Site classification uses values such as internal, confidential, high business impact, low business impact, and so on. These values can pertain to sensitivity of information or to the life cycle of information.  The + symbol before or after a section will add a section using one of several l  -Sections make up your page, and are you place one or more web parts. While editing the page, each section will show controls to edit the layout, move, or delete the sections. For information on working with sections, see [Add or remove sections and columns on a page](https://support.microsoft.com/office/add-sections-and-columns-on-a-sharepoint-modern-page-fc491eb4-f733-4825-8fe2-e1ed80bd0899). +Sections make up your page, and are you place one or more web parts. When you edit the page, each section shows controls to edit the layout, move, or delete the sections. For information on working with sections, see [Add or remove sections and columns on a page](https://support.microsoft.com/office/add-sections-and-columns-on-a-sharepoint-modern-page-fc491eb4-f733-4825-8fe2-e1ed80bd0899).  When your page updates are ready, select **Publish** to make them visible to you > [!TIP] > To manage all of your pages on the site, click **Pages** on the top menu. -For more details on using pages, see [Create and use modern pages on a SharePoint site](https://support.microsoft.com/office/create-and-use-modern-pages-on-a-sharepoint-site-b3d46deb-27a6-4b1e-87b8-df851e503dec). +For more information on using pages, see [Create and use modern pages on a SharePoint site](https://support.microsoft.com/office/create-and-use-modern-pages-on-a-sharepoint-site-b3d46deb-27a6-4b1e-87b8-df851e503dec). [**Back to top**](#example-training-site) In this example, the Hero web part is in a full-width section.  -For more details on using the Hero web part, see Use the [Hero web part](https://support.microsoft.com/office/use-the-hero-web-part-d57f449b-19a0-4b0d-8ce3-be5866430645). +For more information on using the Hero web part, see Use the [Hero web part](https://support.microsoft.com/office/use-the-hero-web-part-d57f449b-19a0-4b0d-8ce3-be5866430645). [**Back to top**](#example-training-site) In this Workshop site example, this web part uses the **Filmstrip** layout.  -For more details on using the Events web part, see [Use the Events web part](https://support.microsoft.com/office/use-the-events-web-part-5fe4da93-5fa9-4695-b1ee-b0ae4c981909). +For more information on using the Events web part, see [Use the Events web part](https://support.microsoft.com/office/use-the-events-web-part-5fe4da93-5fa9-4695-b1ee-b0ae4c981909). [**Back to top**](#example-training-site) For more details on using the Events web part, see [Use the Events web part](htt The leadership drop quote and the Monthly Q&A descriptions use the Text web part. This web part allows basic text formatting for creating fixed sections of formatted text. -When editing text, this web part will offer basic formatting tools to set styles and add enhancements like **bold** and *italics*. Clicking the ... control at the right end of the formatting toolbar offers additional options to the right of the web part. +When editing text, this web part offers basic formatting tools to set styles and add enhancements like **bold** and *italics*. Selecting the ... control at the right end of the formatting toolbar offers more options to the right of the web part. -In this Workshop site example shown above, the web part is in a one-column section. +In this Workshop site example shown before, the web part is in a one-column section.  -For more details on using the Text web part, see [Add text and tables to your page with the Text web part](https://support.microsoft.com/office/add-text-and-tables-to-your-page-with-the-text-web-part-729c0aa1-bc0d-41e3-9cde-c60533f2c801). +For more information on using the Text web part, see [Add text and tables to your page with the Text web part](https://support.microsoft.com/office/add-text-and-tables-to-your-page-with-the-text-web-part-729c0aa1-bc0d-41e3-9cde-c60533f2c801). [**Back to top**](#example-training-site) In this site example, the web part uses the **Button** layout for quick and easy  -For more details on using the Quick Links web part, see [Use the Quick Links web part](https://support.microsoft.com/office/use-the-quick-links-web-part-e1df7561-209d-4362-96d4-469f85ab2a82). +For more information on using the Quick Links web part, see [Use the Quick Links web part](https://support.microsoft.com/office/use-the-quick-links-web-part-e1df7561-209d-4362-96d4-469f85ab2a82). [**Back to top**](#example-training-site) The Image web part places a fixed image on the page. Images can be photographs,  -For more details on using the Image web part, see [Use the Image web part](https://support.microsoft.com/office/use-the-image-web-part-a63b335b-ad0a-4954-a65d-33c6af68beb2). +For more information on using the Image web part, see [Use the Image web part](https://support.microsoft.com/office/use-the-image-web-part-a63b335b-ad0a-4954-a65d-33c6af68beb2). [**Back to top**](#example-training-site) The Bing Maps web part offers an easy visual map reference and quick link to all  -For more details on using the Bing Maps web part, see [Use the Bing Maps web part](https://support.microsoft.com/office/use-the-bing-maps-web-part-c0e3f2f6-dc0d-49df-9308-1bf7c888e794). +For more information on using the Bing Maps web part, see [Use the Bing Maps web part](https://support.microsoft.com/office/use-the-bing-maps-web-part-c0e3f2f6-dc0d-49df-9308-1bf7c888e794). [**Back to top**](#example-training-site) If you created a form for registration using [Microsoft Forms](https://support.m  -For more details on using the Microsoft Forms web part, see [Use the Microsoft Forms web part](https://support.microsoft.com/office/use-the-microsoft-forms-web-part-d4b4d3ce-7860-41e4-8a98-76380efe7256). +For more information on using the Microsoft Forms web part, see [Use the Microsoft Forms web part](https://support.microsoft.com/office/use-the-microsoft-forms-web-part-d4b4d3ce-7860-41e4-8a98-76380efe7256). [**Back to top**](#example-training-site) |
| SharePoint | Customize Admin Center Site List | https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/public/SharePoint/SharePointOnline/customize-admin-center-site-list.md | Last updated 07/11/2018 Title: "Customize the SharePoint admin center site list" --++ recommendations: true audience: Admin |
| SharePoint | Customize Sharepoint Site Permissions | https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/public/SharePoint/SharePointOnline/customize-sharepoint-site-permissions.md | Last updated 10/15/2018 Title: "Customize SharePoint site permissions" --++ recommendations: true audience: Admin |
| SharePoint | Customize Sss | https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/public/SharePoint/SharePointOnline/customize-sss.md | Last updated 08/21/2020 Title: Customize the SharePoint Success Site --++ recommendations: true audience: Admin -description: "Customize the SharePoint Success Site" +description: "Customize the SharePoint Success Site." # Customize the SharePoint Success Site The SharePoint Success Site is a ready to deploy, up-to-date, and customizable SharePoint communication site that helps your organization maximize the adoption of SharePoint. The SharePoint Success Site helps end users improve the quality and impact of the sites they build for internal audiences, while helping ensure they follow your organization's site usage guidelines. -The SharePoint Success Site is pre-populated with web parts and content to guide your viewers through the most up-to-date SharePoint site creation training content. However, there are several opportunities to customize the experience to better suit your organization's goals and usage policy. Learn about what's included in a SharePoint Success Site, and then get started customizing. +The SharePoint Success Site is prepopulated with web parts and content to guide your viewers through the most up-to-date SharePoint site creation training content. However, there are several opportunities to customize the experience to better suit your organization's goals and usage policy. Learn about what's included in a SharePoint Success Site, and then get started customizing. > [!IMPORTANT] > You must have Site owner or Site member permissions to the SharePoint Success Site and the M365 learning pathways administrative page in order to make customizations.. **The SharePoint Success Site consists of three parts:** -1. **SharePoint communication site** - The site comes [pre-populated with content and web parts](./overview-sss.md#what-comes-with-a-sharepoint-success-site) that can be further customized to fit the needs of your organization. +1. **SharePoint communication site** - The site comes [prepopulated with content and web parts](./overview-sss.md#what-comes-with-a-sharepoint-success-site) that can be further customized to fit the needs of your organization. -2. **Microsoft 365 learning pathways** - [M365 learning pathways](/office365/customlearning/#:~:text=Microsoft%20365%20learning%20pathways%20is%20a%20customizable%2C%20on-demand,adoption%20of%20Microsoft%20365%20services%20in%20your%20organization..) is a solution that enables you to leverage existing content produced by Microsoft, as well as the ability to create and enable your own training playlists. +2. **Microsoft 365 learning pathways** - [Microsoft 365 learning pathways](/office365/customlearning/#:~:text=Microsoft%20365%20learning%20pathways%20is%20a%20customizable%2C%20on-demand,adoption%20of%20Microsoft%20365%20services%20in%20your%20organization..) is a solution that enables you to use existing content produced by Microsoft, and the ability to create and enable your own training playlists. 3. **Up-to-date SharePoint training content feed** - Content in the SharePoint Success Site is updated by Microsoft as SharePoint evolves and can be customized to align with your organization's site creation policy. The SharePoint Success Site is pre-populated with web parts and content to guide #### Summary of site requirements and permissions-Before getting started customizing, ensure that the SharePoint Success Site has been set up by your SharePoint administrator. You need to be a Site owner or Site member for **both** M365 learning pathways *and* the SharePoint Success Site in order to have permission to make site customizations. +Before getting started customizing, ensure that the SharePoint Success Site has been set up by your SharePoint administrator. You need to be a Site owner or Site member for **both** Microsoft 365 learning pathways *and* the SharePoint Success Site in order to have permission to make site customizations. -If you're not sure your tenant has the site, contact your SharePoint administrator to verify that the SharePoint Success Site been provisioned and ask for the M365 learning pathways and SharePoint Success Site URLs. If you're the Global Administrator (formerly called the Tenant admin) and M365 learning pathways hasn't been provisioned, see the [provisioning guidance](./provision-sss.md#provision-the-sharepoint-success-site-1). +If you're not sure your tenant has the site, contact your SharePoint administrator to verify that the SharePoint Success Site been provisioned and ask for the Microsoft 365 learning pathways and SharePoint Success Site URLs. If you're the Global Administrator (formerly called the Tenant admin) and Microsoft 365 learning pathways hasn't been provisioned, see the [provisioning guidance](./provision-sss.md#provision-the-sharepoint-success-site-1). **Who has permissions to customize the site template?** If you're not sure your tenant has the site, contact your SharePoint administrat <br> **Who can create custom playlists and hide or show content in M365 learning pathways?**-- The Site collection administrator for M365 learning pathways-- SharePoint Site owner or Site member permissions for M365 learning pathways+- The Site collection administrator for Microsoft 365 learning pathways +- SharePoint Site owner or Site member permissions for Microsoft 365 learning pathways <br> **Who has permissions to use the SharePoint Success Site as a user?** If you're not sure your tenant has the site, contact your SharePoint administrat ## Get started customizing Once you confirm the necessary access and permission to customize the site, you're ready to get started with the customization process.-The SharePoint Success Site is hosted in your Microsoft 365 tenant, so you'll need to sign into Microsoft 365 and then navigate to the site. +The SharePoint Success Site is hosted in your Microsoft 365 tenant, so you need to sign into Microsoft 365 and then navigate to the site. ##### Sign in 1. Open a web browser and navigate to [office.com](https://www.office.com/) or your organization's sign-in location. The SharePoint Success Site is hosted in your Microsoft 365 tenant, so you'll ne 3. Navigate to the location of the site using the URL supplied by your tenant administrator or select SharePoint from the Microsoft 365 home page, and then select the **SharePoint Success Site**. -### Explore and review the pre-populated training content +### Explore and review the prepopulated training content  Select content categories and subcategories, and then navigate through the playl **Show or hide sections to the playlist content** -Select which content to display in your SharePoint Success Site by [hiding and showing](/office365/customlearning/custom_hideshowsub) subcategories of content. For example, if you don't want users to have access to the Advanced site creation section, you can hide that subcategory so it won't be visible to end-users. Decide which content is appropriate for the purpose of your SharePoint Success Site. +Select which content to display in your SharePoint Success Site by [hiding and showing](/office365/customlearning/custom_hideshowsub) subcategories of content. For example, if you don't want users to have access to the Advanced site creation section, you can hide that subcategory so it won't be visible to end-users. Decide which content is appropriate for your SharePoint Success Site. > [!IMPORTANT] > Hiding playlists does not hide the associated page in the SharePoint Success Site, nor will adding custom playlists automatically create site pages for them. [Add](https://support.microsoft.com/office/create-and-use-modern-pages-on-a-sharepoint-site-b3d46deb-27a6-4b1e-87b8-df851e503dec#bkmk_addpage) or [delete](https://support.microsoft.com/office/delete-a-page-from-a-sharepoint-site-1d4197b8-31b6-460d-906b-3fb492a51db1) pages within the site as needed. The following sections of the SharePoint Success Site can be customized to meet - Customize the [Hero web part](https://support.microsoft.com/office/use-the-hero-web-part-d57f449b-19a0-4b0d-8ce3-be5866430645) to include images of real sites in your organization where possible. - [Add web parts](https://support.microsoft.com/office/using-web-parts-on-sharepoint-pages-336e8e92-3e2d-4298-ae01-d404bbe751e0) to your site as needed. - Customize the [page layouts](https://support.microsoft.com/office/add-sections-and-columns-on-a-sharepoint-modern-page-fc491eb4-f733-4825-8fe2-e1ed80bd0899) as needed.-- Add [new pages](https://support.microsoft.com/office/create-and-use-modern-pages-on-a-sharepoint-site-b3d46deb-27a6-4b1e-87b8-df851e503dec) to additional support or training resources.+- Add [new pages](https://support.microsoft.com/office/create-and-use-modern-pages-on-a-sharepoint-site-b3d46deb-27a6-4b1e-87b8-df851e503dec) to more support or training resources. ### Customize the site navigation As a Site owner you have full control of the site navigation. Use the following resources to help you make changes that align with business outcomes: - Customize the [site navigation](https://support.microsoft.com/office/customize-the-navigation-on-your-sharepoint-site-3cd61ae7-a9ed-4e1e-bf6d-4655f0bf25ca). - [Associate this site with a hub](https://support.microsoft.com/office/associate-a-sharepoint-site-with-a-hub-site-ae0009fd-af04-4d3d-917d-88edb43efc05).-- Use [audience targeting](https://support.microsoft.com/office/target-navigation-news-and-files-to-specific-audiences-33d84cb6-14ed-4e53-a426-74c38ea32293) to target specific navigational links to specific users. For example, in the **Home** navigation drop down you'll see a shortcut to the M365 learning pathways administration page. Target that page to Site owners for the SharePoint Success Site to prevent end-users from seeing it.+- Use [audience targeting](https://support.microsoft.com/office/target-navigation-news-and-files-to-specific-audiences-33d84cb6-14ed-4e53-a426-74c38ea32293) to target specific navigational links to specific users. For example, in the **Home** navigation drop-down you see a shortcut to the Microsoft 365 learning pathways administration page. Target that page to Site owners for the SharePoint Success Site to prevent end-users from seeing it. - [Delete unwanted pages](https://support.microsoft.com/office/delete-a-page-from-a-sharepoint-site-1d4197b8-31b6-460d-906b-3fb492a51db1) if you need to. ### Customize specific web parts If available, add SharePoint success stories to your portal. If there are no rea - Name of solution - Project team members - Who is the sponsor of the project? -- What Microsoft 365 technologies (e.g., SharePoint, Viva Engage, Stream, Flow) were used as part of the solution? +- What Microsoft 365 technologies (for example, SharePoint, Viva Engage, Stream, Flow) were used as part of the solution? - What were the reasons for building the SharePoint site? - Provide a description of the solution - What impact or results has the SharePoint site generated? Or, [delete unwanted pages](https://support.microsoft.com/office/delete-a-page-f ### Customize the Site creation guidelines page-To ensure the proper use of SharePoint in your organization it's important to communicate your site usage guidelines to new and existing site owners. This should include guidelines for how people should create sites in your tenant, design standards, and how people should share information using SharePoint and Microsoft 365. +To ensure the proper use of SharePoint in your organization, it's important to communicate your site usage guidelines to new and existing site owners. This should include guidelines for how people should create sites in your tenant, design standards, and how people should share information using SharePoint and Microsoft 365.  The example site creation and usage guidelines aren't intended to be a final pol Create site usage guidelines that are appropriate for your organization by reviewing our [site usage guidelines checklist](./sites-usage-guidelines.md) that will help you create guidelines that: -- Inspire discussion and consideration amongst your stakeholders on important site usage policies.+- Inspire discussion and consideration among your stakeholders on important site usage policies. - Provide links to resources that can help you better understand the options related to key policy decisions. - Provide sample text to get you started in creating your own policies. Create site usage guidelines that are appropriate for your organization by revie #### Provide contact information for SharePoint support-If your organization has an intranet team that will be supporting site owners, consider profiling the intranet team members on the SharePoint Success Site homepage using the People web part. -The home page of the SharePoint Success Site has a [People web part](https://support.microsoft.com/office/show-people-profiles-on-your-page-with-the-people-web-part-7e52c5f6-2d72-48fa-a9d3-d2750765fa05?ui=en-us&rs=en-us&ad=us) you can use to add your own Intranet team. If you won't have a dedicated team supporting site owners, remove the current People web part. +If your organization has an intranet team to support site owners, consider profiling the intranet team members on the SharePoint Success Site homepage using the People web part. +The home page of the SharePoint Success Site has a [People web part](https://support.microsoft.com/office/show-people-profiles-on-your-page-with-the-people-web-part-7e52c5f6-2d72-48fa-a9d3-d2750765fa05?ui=en-us&rs=en-us&ad=us) you can use to add your own Intranet team. If you don't a dedicated team supporting site owners, remove the current People web part. ## Share the site with end-users-[Share your site with others](https://support.microsoft.com/office/share-a-site-958771a8-d041-4eb8-b51c-afea2eae3658).Partner with others in your organization to ensure the SharePoint Success Site is widely known and adopted. +[Share your site with others](https://support.microsoft.com/office/share-a-site-958771a8-d041-4eb8-b51c-afea2eae3658). Partner with others in your organization to ensure the SharePoint Success Site is widely known and adopted. Key success factors to managing the SharePoint Success Site: - Celebrate the launch of your SharePoint Success Site. - Create and post news announcing the new resource. - Ensure users have an outlet for questions and feedback.-- Plan to review the SharePoint Success site as needed to ensure content and site usage policies are still relevant .+- Plan to review the SharePoint Success site as needed to ensure content and site usage policies are still relevant. - Build culture and community by integrating a [Viva Engage web part](https://support.microsoft.com/office/use-a-yammer-web-part-in-sharepoint-online-a53cfa0c-3d09-42c8-a286-1038a81c59da#conversations). - Integrate and customize your organization's high-value training content. #### Adoption and awareness strategy -To help build, grow, and sustain your SharePoint adoption efforts, its recommended to [create a SharePoint user group community in Viva Engage](https://support.microsoft.com/office/create-a-group-in-yammer-b407af4f-9a58-4b12-b43e-afbb1b07c889). Your SharePoint champions and power users can answer SharePoint related questions posted in the Viva Engage group and encourage site owners to share their successes and best practices. See the [champions guidance](/office365/customlearning/champ_findthem) for more information on how to identify and build a successful champions program. +To help build, grow, and sustain your SharePoint adoption efforts, it's recommended to [create a SharePoint user group community in Viva Engage](https://support.microsoft.com/office/create-a-group-in-yammer-b407af4f-9a58-4b12-b43e-afbb1b07c889). Your SharePoint champions and power users can answer SharePoint related questions posted in the Viva Engage group and encourage site owners to share their successes and best practices. See the [champions guidance](/office365/customlearning/champ_findthem) for more information on how to identify and build a successful champions program. To increase visibility and engagement within your portal champions community, integrate the Viva Engage group hosting your community into the SharePoint Success Site using the [Viva Engage conversations web part](https://support.microsoft.com/office/use-a-yammer-web-part-in-sharepoint-online-a53cfa0c-3d09-42c8-a286-1038a81c59da). |
| SharePoint | Default Sharepoint Groups | https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/public/SharePoint/SharePointOnline/default-sharepoint-groups.md | Last updated 07/11/2018 Title: "Default SharePoint groups" --++ recommendations: true audience: Admin description: "Learn what the default SharePoint groups are available for SharePo # Default SharePoint groups -The default SharePoint groups are created automatically when you create a site (previously called a "site collection"). The default groups use SharePoint's default permission levels - sometimes called SharePoint roles - to grant users rights and access. The permission levels that these groups have represent common levels of access that users have to have. They are a good place to start when you add users to a SharePoint site. +The default SharePoint groups are created automatically when you create a site (previously called a "site collection"). The default groups use SharePoint's default permission levels - sometimes called SharePoint roles - to grant users rights and access. The permission levels that these groups have represent common levels of access that users have to have. They're a good place to start when you add users to a SharePoint site. Administrators can create additional groups to align more closely with specific business needs. Deciding how to design and populate your SharePoint groups is an important decision that affects security for your site and site content. Here are links to information on understanding and setting SharePoint permission SharePoint groups enable you to control access for sets of users instead of individual users. SharePoint groups are usually composed of many individual users. They can also hold Microsoft Entra security groups (created in Microsoft 365 or Microsoft Entra ID), or can be a combination of individual users and security groups. -Each SharePoint group has a permission level. A permission level is simply a collection of individual permissions, such as Open, View, Edit or Delete. All the users in a group automatically have the permission level of the group. You can organize users into any number of groups, depending on the complexity of your organization, or your needs. +Each SharePoint group has a permission level. A permission level is simply a collection of individual permissions, such as Open, View, Edit, or Delete. All the users in a group automatically have the permission level of the group. You can organize users into any number of groups, depending on the complexity of your organization, or your needs. Each site template has a set of SharePoint groups associated with it. When you create a site, you use a site template, and SharePoint automatically creates the correct set of SharePoint groups for the site. The specific collection of groups depends on the type of template that you choose. The following table describes the SharePoint groups that are created when you us "Everyone except external users" is a special group that doesn't appear in the Microsoft 365 admin center, and "Company Administrator" acts like a group but is a role in Microsoft Entra ID. - **Everyone except external users** All users added to your organization automatically become members of "Everyone except external users". Please note that you cannot change default permissions granted to "Everyone except external users" on Microsoft 365 group-connected team sites. If a group-connected team site is set to "Public", "Everyone except external users" has a default permission level of "Edit". When a group-connected team site is set to "Private", "Everyone except external users" can be manually added to the site through "Site permissions". To change the privacy setting for a group-connected team site, select the Settings icon, and then select **Site information**. + **Everyone except external users** All users added to your organization automatically become members of "Everyone except external users". Note that you can't change default permissions granted to "Everyone except external users" on Microsoft 365 group-connected team sites. If a group-connected team site is set to "Public", "Everyone except external users" has a default permission level of "Edit". When a group-connected team site is set to "Private", "Everyone except external users" can be manually added to the site through "Site permissions". To change the privacy setting for a group-connected team site, select the Settings icon, and then select **Site information**. **Company Administrator** This group contains all users who are assigned the global admin role. For more info about this role and its permissions in Microsoft Entra ID, see [Company administrator](/azure/active-directory/users-groups-roles/directory-assign-admin-roles#company-administrator). The root site for your organization is created with "Company Administrator" as the primary admin. In SharePoint Server, you designate a site collection administrator when you cre |:--|:--|:--| |Who can use this group? | Yes | No, by default. <br/> Requires special installation. | -In SharePoint in Microsoft 365, there is also a SharePoint admin. A SharePoint admin can use the <a href="https://go.microsoft.com/fwlink/?linkid=2185219" target="_blank">SharePoint admin center</a> or PowerShell to manage settings for all sites. Any global admin in Microsoft 365 also has the permissions of a SharePoint admin. For more info about the SharePoint admin role, see [About the SharePoint admin role in Microsoft 365](sharepoint-admin-role.md). +In SharePoint in Microsoft 365, there's also a SharePoint admin. A SharePoint admin can use the <a href="https://go.microsoft.com/fwlink/?linkid=2185219" target="_blank">SharePoint admin center</a> or PowerShell to manage settings for all sites. Any global admin in Microsoft 365 also has the permissions of a SharePoint admin. For more info about the SharePoint admin role, see [About the SharePoint admin role in Microsoft 365](sharepoint-admin-role.md). -If you are using SharePoint Server, you do not have a SharePoint admin or SharePoint admin center. +If you're using SharePoint Server, you don't have a SharePoint admin or SharePoint admin center. |
| SharePoint | Delete Site Collection | https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/public/SharePoint/SharePointOnline/delete-site-collection.md | Title: "Delete a site" recommendations: true--++ audience: Admin f1.keywords: - NOCSH |
| SharePoint | Delve For Office 365 Admins | https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/public/SharePoint/SharePointOnline/delve-for-office-365-admins.md | Last updated 07/11/2018 Title: "Delve for admins" --++ recommendations: true audience: Admin |
| SharePoint | Deploy And Configure On Macos | https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/public/SharePoint/SharePointOnline/deploy-and-configure-on-macos.md | Last updated 03/05/2024 Title: "Deploy and configure the OneDrive sync app for Mac" + + audience: Admin f1.keywords: After the OneDrive sync app for Mac is installed, users can configure settings f || Standalone | Mac App Store | |:--|:--|:--|-|**.plist location** |~/Library/Preferences/com.microsoft.OneDrive.plist |~/Library/Containers/com.microsoft.OneDrive-mac/Data/Library/Preferences/com.microsoft.OneDrive-mac.plist | +|**.plist location** |/Library/Preferences/com.microsoft.OneDrive.plist |/Library/Containers/com.microsoft.OneDrive-mac/Data/Library/Preferences/com.microsoft.OneDrive-mac.plist | |**Domain** |com.microsoft.OneDrive |com.microsoft.OneDrive-mac | ## Configure sync app settings This setting specifies the default location of the OneDrive folder for each orga The parameters are **TenantID** and **DefaultFolderPath**. The **TenantID** value is a string that determines the tenants to whom the **default folder location** setting is applicable.-The **DefaultFolderPath** value is a string that specifies the default location of the folder. +The **DefaultFolderPath** value is a string that specifies the default location of the folder. If you want to enforce the location to be the home directory of the user (i.e. the default location) you can specify the path as ~/. The string would look like this: +++``` +<string>~/</string> +``` The following are the conditions governing the default folder location: -**Mac App Store**: The path must already exist when the user is setting up the sync app. |
| SharePoint | Deprecation Of Site Mailboxes | https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/public/SharePoint/SharePointOnline/deprecation-of-site-mailboxes.md | Last updated 09/15/2020 Title: "deprecation of site mailboxes"--++ recommendations: true audience: Admin |
| SharePoint | Differences Classic Modern Search | https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/public/SharePoint/SharePointOnline/differences-classic-modern-search.md | Last updated 08/17/2018 Title: "Difference between classic & modern search experiences - SharePoint" --++ recommendations: true audience: Admin |
| SharePoint | Intro To File Collaboration | https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/public/SharePoint/SharePointOnline/intro-to-file-collaboration.md | Last updated 08/02/2023 Title: Intro to file collaboration in Microsoft 365, powered by SharePoint --++ recommendations: true audience: Admin To let users easily access team site files from File Explorer (as they might hav ## Related topics -[Invalid file names and file types](https://support.office.com/article/64883a5d-228e-48f5-b3d2-eb39e07630fa) +[Invalid file names and file types](https://support.office.com/article/64883a5d-228e-48f5-b3d2-eb39e07630fa) +[SharePoint help & learning](https://support.microsoft.com/sharepoint) (for end users) |
| SharePoint | Switch From Enterprise Search Center To Basic | https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/public/SharePoint/SharePointOnline/switch-from-enterprise-search-center-to-basic.md | The Basic Search Center is a classic search experience. To offer your users a ri - Rely on the modern search experience that SharePoint comes with. [Learn about differences between classic and modern search](./differences-classic-modern-search.md) and [when to choose which search experience](./get-started-with-modern-search-experience.md) for your organization. -If you're currently using the Enterprise Search Center, you can easily replace (swap) it with the Basic Search Center if needed. This feature results in your users seeing the classic search experience in their default search home page and default search results page. You can use the [Invoke-SPOSiteSwap](/powershell/module/sharepoint-online/invoke-spositeswap) PowerShell cmdlet to swap the Search Centers. ++If you're currently using the Enterprise Search Center, you can easily replace (swap) it with the Basic Search Center if needed. The swap results in your users seeing the classic search experience in their default search home page and default search results page. You can use the [Invoke-SPOSiteSwap](/powershell/module/sharepoint-online/invoke-spositeswap) PowerShell cmdlet to swap. ## How to use Invoke-SPOSiteSwap to swap your Search Center sites Here's an example of how to use these parameters when swapping an existing Enter - **For your -TargetUrl**, you need the URL of your Enterprise Search Center site that you want to replace. For our example, we use \<spam\>\<spam\>https://contoso.sharepoint.com/search\<spam\>\<spam\>. - **For your -ArchiveUrl**, use a Url that doesn't currently exist at the location. Your Enterprise Search Center site is archived to this site location. For our example, we use \<spam\>\<spam\>https://contoso.sharepoint.com/sites/ArchivedEntSearch\<spam\>\<spam\>. -Here's how to use the examples above in the Invoke-SPOSiteSwap cmdlet: +Here's how to use the examples in the Invoke-SPOSiteSwap cmdlet: ```PowerShell Invoke-SPOSiteSwap -SourceUrl https://contoso.sharepoint.com/sites/SearchSite -TargetUrl https://contoso.sharepoint.com/search -ArchiveUrl https://contoso.sharepoint.com/sites/ArchivedEntSearch ``` -Successfully running the cmdlet above would result in: -- Basic Search is the default Search Center experience. When users go to \<spam\>\<spam\>https://contoso.sharepoint.com/search\<spam\>\<spam\>, they'll now be using the Basic Search Center.-- The Enterprise Search Center site will no longer be available as the default Search Center experience.-+Successfully running the cmdlet would result in: +- Basic Search is the default Search Center experience. When users go to \<spam\>\<spam\>https://contoso.sharepoint.com/search\<spam\>\<spam\>, they're now using the Basic Search Center. +- The Enterprise Search Center site is no longer available as the default Search Center experience. ## See also |
| SharePoint | Sync Health | https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/public/SharePoint/SharePointOnline/sync-health.md | This tab provides how-to steps for enabling sync reports on macOS devices. || Standalone | Mac App Store | |:--|:--|:--|-|**.plist location <br/>**|~/Library/Preferences/com.microsoft.OneDrive.plist <br/> |~/Library/Containers/com.microsoft.OneDrive-mac/Data/Library/Preferences/com.microsoft.OneDrive-mac.plist <br/> | +|**.plist location <br/>**|/Library/Preferences/com.microsoft.OneDrive.plist <br/> |/Library/Containers/com.microsoft.OneDrive-mac/Data/Library/Preferences/com.microsoft.OneDrive-mac.plist <br/> | |**Domain <br/>**|com.microsoft.OneDrive <br/> |com.microsoft.OneDrive-mac <br/> | 9. Use the Terminal app to deploy the EnableSyncAdminReports setting onto your local computer. |
| SharePoint | Training Change Management | https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/public/SharePoint/SharePointOnline/training-change-management.md | Your users need to learn how to do these tasks in SharePoint and OneDrive. The r If you are using both your existing solution and Microsoft 365 during your rollout, consider how users navigate back and forth and include that in the guidance you give your users. + Consider these options for helping your users navigate the transition to SharePoint and OneDrive: - Office hours where users can attend or call in to ask questions. |
| SharePoint | Use App Catalog | https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/public/SharePoint/SharePointOnline/use-app-catalog.md | When you add an app from the SharePoint Store to the Apps site, you make it avai 2. On the Manage apps page, select **SharePoint Store** in the left pane. -3. Search for an app or select a category on the left to scroll through available apps. +3. Search for an app or select a category to scroll through available apps. 4. Select an app you want to add. In some cases, adding the app might be supported in the SharePoint Store classic experience only. When you add an app from the SharePoint Store to the Apps site, you make it avai 9. If the app requires additional permissions, a message appears. Select **Go to API access page** to approve the permission request. + ## Add custom apps <a name="__add_custom_apps"> </a> If you want to prevent users from using an app that you've already enabled, you ## Remove an app from the Apps site <a name="__toc347303053"> </a> -If you no longer want a specific app to be available for users to add, you can remove it from on the Manage apps page. Any instances of the app that have already been added to sites by users remain, but the app will no longer be available for users to add to additional sites. +If you no longer want a specific app to be available for users to add, you can remove it from on the Manage apps page. Any instances of the app that have already been added to sites by users remain, but the app is no longer available for users to add to more sites. + > [!IMPORTANT] > If you delete an app, existing instances of the app will no longer work. |