| Service | Microsoft Docs article | Related commit history on GitHub | Change details |
|---|---|---|---|
| SharePoint | Crawled And Managed Properties Overview | https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/public/SharePoint/SharePointOnline/crawled-and-managed-properties-overview.md | + + Title: "Overview of crawled and managed properties in SharePoint Online" ++++ Last updated : 03/10/2023+audience: ITPro +f1.keywords: +- NOCSH +++ms.localizationpriority: medium +description: "Learn about the default managed properties for SharePoint Online, their settings, and the default mapping between crawled and managed properties." +++# Overview of crawled and managed properties in SharePoint Online + +A *crawled property* is content and metadata that is extracted from an item, such as a document or a URL, during a crawl. A crawled property can be an author, title, or subject. To include the content and metadata of crawled properties in the search index, you map crawled properties to managed properties. Managed properties can have a large number of settings, or attributes. These attributes determine how the contents are shown in search results. The search schema contains the attributes on managed properties and the mapping between crawled properties and managed properties. For more information, see [Overview of the search schema in SharePoint Server](../../SharePoint/SharePointServer/search/search-schema-overview.md) and [Manage the search schema in SharePoint Online](manage-search-schema.md). + +## Managed properties overview ++For a list of default managed properties and their attributes inherited from SharePoint Server see [Overview of crawled and managed properties in SharePoint Server](../SharePointServer/technical-reference/crawled-and-managed-properties-overview.md). ++The following table lists the default managed properties and their attributes specific to SharePoint Online. For each managed property that by default is mapped to one or several crawled properties, these crawled properties are listed in the **Mapped Crawled Properties** column. ++### Managed properties for SharePoint in Microsoft 365. +|Property name|Type|Multi-valued|Queryable|Searchable|Retrievable|Refinable|Sortable|Mapped crawled properties|Comment +||||||||||| +|DepartmentId|Text|No|Yes|No|Yes|Yes|No|ows_DepartmentId|Site ID of the hub of the immediate hub. Applies to all items in the hub/associated sites. +|RelatedHubSites|Text|Yes|Yes|No|Yes|No|No|ows_RelatedHubSites|Site IDs of associated hubs including hub hierarchies. Can be used instead of DepartmentId for most scenarios. Applies to all items in the hub/associated sites. +|IsHubSite|Yes/No|No|Yes|No|Yes|No|No|ows_IsHubSite|Applies to the site result of a hub (contentclass=STS_Site) +|ModifierAADIDs|Text|Yes|Yes|No|Yes|Yes|Yes||Semi-colon separated list of AADIDs for modifiers of a file or page ordered in date descending order. (\*) +|ModifierDates|Date and Time|Yes|No|No|Yes|No|No||Semi-colon separated list of modification dates for modifiers of a file or page ordered in date descending order. (\*) +|ModifierNames|Text|Yes|Yes|No|Yes|No|No||Semi-colon separated list of the names for modifiers of a file or page ordered in date descending order. (\*) +|ModifierUPNs|Text|Yes|No|No|Yes|No|No||Semi-colon separated list of UPNs for modifiers of a file or page ordered in date descending order. (\*) +|ChapterTitle|Text|Yes|Yes|Yes|Yes|No|No|ChapterTitle|Semi-colon separated list of [auto-generated chapters on Teams meeting videos](https://support.microsoft.com/en-us/office/auto-generated-chapters-on-teams-meeting-videos-7af781d3-ed33-4aae-bb66-0abd4c6c4c98). (\*) +|ChapterOffset|Text|Yes|No|No|Yes|No|No|ChapterOffset|Semi-colon separated list of time codes matching the chapter titles for [auto-generated chapters on Teams meeting videos](https://support.microsoft.com/office/auto-generated-chapters-on-teams-meeting-videos-7af781d3-ed33-4aae-bb66-0abd4c6c4c98). (\*) ++\* Property is not guaranteed to contain data. ++See [Manage search schema - Default unused managed properties](manage-search-schema.md#default-unused-managed-properties) for a list of the reusable managed properties available in SharePoint Online. |
| SharePoint | Differences Classic Modern Search | https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/public/SharePoint/SharePointOnline/differences-classic-modern-search.md | You use the <a href="https://go.microsoft.com/fwlink/?linkid=2185219" target="_b - Refinable - Company name extraction (to be deprecated as of November 15th, 2019) -- The modern search experience only shows results from the default result source. If you change the default [result source](manage-result-sources.md), both search experiences are impacted.+- In environments where vertical configuration is available the modern search experience only shows results from the standard result source (Local SharePoint Results). To learn more, see [Manage search verticals](/microsoftsearch/manage-verticals). +- In environments where vertical configuration is not available the modern search experience only shows results from the default result source. If you change the default [result source](manage-result-sources.md), both modern and classic search experiences are impacted. - Depending on the search scenario, some Microsoft Search features might not work if the [classic global Search Center URL](./specify-default-search-center.md) is not set to point to the URL of the default classic Search Center. Depending on your tenant, this URL is "yourcompanyname.sharepoint.com/search" or "yourcompanyname.sharepoint.com/search/pages". Furthermore, ensure that the Search Center site collection exists and that all users have read access to it. - If you temporarily [remove a search result](remove-search-results.md), the result is removed in both search experiences. - The classic search experience lets admins define **promoted results** to help users find important content, while the Microsoft Search experience uses **bookmarks** to achieve the same. When you [create a promoted result](../SharePointServer/search/manage-query-rules.md) at the organization level, users might also see it on the **All** tab on the Microsoft Search results page if they searched across the whole organization. For example, when users search from the search box on a hub site, they're only searching in the sites associated with the hub and therefore they don't see any promoted results even if they are on the **All** tab. But when users search from the SharePoint start page, they might see promoted results on the **All** tab. If you have defined both a promoted result and a bookmark for the same content (same URL), only the bookmark will appear on the **All** tab. |
| SharePoint | Manage Loop Components | https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/public/SharePoint/SharePointOnline/manage-loop-components.md | To configure these Cloud Policy settings: ## eDiscovery -Loop components, Whiteboard on OneDrive, and OneNote collaborative Meeting Notes are discoverable but have limited eDiscovery workflow support. Currently, these files are stored in the creator's OneDrive for Business and are available for search and collection in both eDiscovery (Standard) and eDiscovery (Premium). However, they do not render in preview and the export format for review is not consumable by existing tools. To view the exported content, upload them to any OneDrive for Business. +Loop components created in Teams or Outlook are discoverable and have eDiscovery workflow support using the Microsoft Purview tool. Currently, these files are stored in the creatorΓÇÖs OneDrive for Business and are available for search and collection in both eDiscovery (Standard) and eDiscovery (Premium) and they render in preview. The HTML export format for review is supported on eDiscovery (Premium). You can also download and re-upload the files to any OneDrive for Business to view them in their native format. -Microsoft is working on an offline consumable export format. In the meantime, if this workaround for review flows is not sufficient for your organization's needs, you can temporarily disable these experiences as outlined in the [Settings management Loop components in Teams, Whiteboard](#settings-management-for-loop-components-in-teams-whiteboard) section. --Loop app content is not discoverable. Microsoft is working on an offline consumable export format. If you require this functionality, you can temporarily disable the Loop app as outlined in the [Settings management for Loop app](#settings-management-for-loop-app) section. +Microsoft is currently working on a 3P export API solution for Loop components. ## Related topics |
| SharePoint | Manage Query Rules | https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/public/SharePoint/SharePointOnline/manage-query-rules.md | You can create query rules at different levels: for the whole tenant, for a site You can configure query rules for one or more result sources, and you can specify a time period for when the query rule is active. -SharePoint has both a classic and a modern search experience. Only query rules that return promoted results and that are defined for the default result source can affect the modern search experience. Query rules which do query re-writes are not supported for modern experiences. Users might see such promoted results on the **All** tab on the search results page when they search across all of SharePoint. [Learn more about the differences between the classic and modern search experiences in SharePoint](differences-classic-modern-search.md). +SharePoint has both a classic and a modern search experience. Only query rules that return promoted results can affect the modern search experience. Query rules which do query rewrites are not supported for modern experiences. Users might see such promoted results on the **All** tab on the search results page when they search across all of SharePoint. [Learn more about the differences between the classic and modern search experiences in SharePoint](differences-classic-modern-search.md). > [!IMPORTANT]-> In December 2021, query rules with promoted results are deprecated for organization scoped queries in favor of [Bookmark and Q&A answers](/microsoftsearch/manage-bookmarks) in modern search experiences. Examples of organization scoped queries are SharePoint Home and office.com. <p>Promoted results will continue to work for all classic search experiences and for sites and hub sites with modern search experiences until Bookmark answers are available for these scenarios. Promoted results will also continue to work for environments where Bookmark and Q&A answers are not available. +> In December 2021, query rules with promoted results were deprecated for organization-scoped queries in favor of [Bookmark and Q&A answers](/microsoftsearch/manage-bookmarks) in modern search experiences. Examples of organization-scoped queries are SharePoint Home and Office.com. <p>Promoted results will continue to work for all classic search experiences and for sites and hub sites with modern search experiences. Promoted results will also continue to work for environments where Bookmark and Q&A answers are not available. ## Promote a search result <a name="__toc343764778"> </a> |
| SharePoint | Manage Search Schema | https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/public/SharePoint/SharePointOnline/manage-search-schema.md | description: "Learn about the search schema and how you can view, create, or cha # Manage the search schema in SharePoint The search schema controls what users can search for, how users can search it, and how you can present the results on your search websites. By changing the search schema, you can customize the search experience in SharePoint in Microsoft 365.++See [Overview of crawled and managed properties in SharePoint Online](crawled-and-managed-properties-overview.md) for a list of crawled and managed properties specific to SharePoint Online. ++See [Overview of crawled and managed properties in SharePoint Server](../SharePointServer/technical-reference/crawled-and-managed-properties-overview.md) for a list of existing crawled and managed properties in SharePoint. ## About the search schema <a name="__toc351360836"> </a> After the next scheduled crawl, or after you [Request re-indexing of a document 4. On the **Settings** page, under **General Settings**, select **Advanced settings**. -5. Scroll down to **Reindex Document Library** or **Reindex List**, and select the button. All of the content in the document library or list are re-indexed during the next scheduled crawl. +5. Scroll down to **Reindex Document Library** or **Reindex List**, and select the button. All of the content in the document library or list is re-indexed during the next scheduled crawl. > [!NOTE] > This may cause a massive load on the search system, so be sure to re-index only after you've made all the changes you want to be re-indexed. After the next scheduled crawl, or after you [Request re-indexing of a document ## Related Topics <a name="__ref341258429"> </a> -[Overview of crawled and managed properties in SharePoint Server 2013](../SharePointServer/technical-reference/crawled-and-managed-properties-overview.md) +[Overview of crawled and managed properties in SharePoint Online](crawled-and-managed-properties-overview.md) ++[Overview of crawled and managed properties in SharePoint Server](../SharePointServer/technical-reference/crawled-and-managed-properties-overview.md) [Overview of the search schema in SharePoint Server](../SharePointServer/search/search-schema-overview.md) |
| SharePoint | Crawled And Managed Properties Overview | https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/public/SharePoint/SharePointServer/technical-reference/crawled-and-managed-properties-overview.md | -description: "Learn about the default managed properties, their settings, and the default mapping between crawled and managed properties." +description: "Learn about the default managed properties for SharePoint Server, their settings, and the default mapping between crawled and managed properties." # Overview of crawled and managed properties in SharePoint Server description: "Learn about the default managed properties, their settings, and th A *crawled property* is content and metadata that is extracted from an item, such as a document or a URL, during a crawl. A crawled property can be an author, title, or subject. To include the content and metadata of crawled properties in the search index, you map crawled properties to managed properties. Managed properties can have a large number of settings, or attributes. These attributes determine how the contents are shown in search results. The search schema contains the attributes on managed properties and the mapping between crawled properties and managed properties. For more information, see [Overview of the search schema in SharePoint Server](../search/search-schema-overview.md) and [Manage the search schema in SharePoint Server](../search/manage-the-search-schema.md). -Learn about [managing the search schema for SharePoint in Microsoft 365](../../SharePointOnline/manage-search-schema.md). +Learn about [managing the search schema for SharePoint Online in Microsoft 365](../../SharePointOnline/manage-search-schema.md). ## Managed properties overview +For a list of default managed properties and their attributes for SharePoint Online see [Overview of crawled and managed properties in SharePoint Server](../../SharePointOnline/crawled-and-managed-properties-overview.md). + The following table lists the default managed properties and their attributes. For each managed property that by default is mapped to one or several crawled properties, these crawled properties are listed in the **Mapped Crawled Properties** column. ### Managed properties in SharePoint Server 2013 through 2019 |