-You can set up an inactive site policy to automatically detect inactive sites and send notifications to site owners via email. The owners can then confirm whether the site is still active. When you're setting up a site lifecycle policy, you can choose between a simulation policy and an active policy. The simulation policy runs once and generates a report based on the set parameters. If the policy fails, you need to delete it and create a new simulation policy. You can also convert a simulation policy to an active policy.

-The active policy runs monthly and generates reports, sending notifications to the respective site owners to confirm the inactive site's status. If the active policy fails during a particular month, it will run again on the next schedule.

-> [!TIP]

-> Before creating an inactive site policy, check for any site access restriction policies that could disrupt site attestation by the respective site owner.

-### Sites managed by multiple inactive site policies

-If a site falls under multiple inactive site policies, notification emails aren't repeated. If a notification was sent within the last 30 days from any inactive site policy, the site remains inactive, and no more notifications are sent. The policy execution report shows the site's status as "Notified by another policy."

-## Requirements

-Site lifecycle management requires [Microsoft SharePoint Premium - SharePoint Advanced Management](advanced-management.md).

-## Create an inactive site policy

-1. To create an inactive site policy, go to the SharePoint admin center.

-1. Expand **Policies** and select **Site lifecycle management**.

-1. Select **+ Create policy** and select **Next**.

-1. Enter your policy scope parameters and select **Next**. :::image type="content" source="media/site-lifecycle-management/4-inactive-site-policy-create-policy-set-scope-filled.png" alt-text="screenshot of site lifecycle management set policy scope." lightbox="media/site-lifecycle-management/4-inactive-site-policy-create-policy-set-scope-filled.png":::

-1. Name your policy, add a description (optional) and select a policy mode. Select **Next**.:::image type="content" source="media/site-lifecycle-management/5-inactive-site-policy-name-policy.png" alt-text="screenshot of site lifecycle management name policy." lightbox="media/site-lifecycle-management/5-inactive-site-policy-name-policy.png":::

-1. Select **Done**. Your policy is now created and can be viewed and managed from the **Site lifecycle management** dashboard.

-Sites with inactivity for six months are listed in the policy execution report. The report is available for download as a .csv file and lets you filter out sites that are considered unactioned by site owners. :::image type="content" source="media/site-lifecycle-management/8-inactive-site-policy-downloaded-csv-report.png" alt-text="screenshot of inactive site policy downloaded csv report." lightbox="media/site-lifecycle-management/8-inactive-site-policy-downloaded-csv-report.png":::

-|**Inactive site status** |Stage of the policy with the inactive site. There are four possible stages:|

-| |**First notification**: The first notification was shared with the site owner of the inactive site.|

-| |**30 days since first notification**: The second notification was shared with the site owner of the inactive site.|

-| |**60 days since first notification**: The third notification was shared with the site owner of the inactive site.|

-| |**No owner action**: No action the site owner after three consecutive notifications.|

-|**Action status** |Status of the notification to the site owner: |

-| |**Success** denotes the notification was delivered to the site owner.|

-| |**Failure** denotes the notification to the site owner failed to send.|

-recommendations: true

-description: "Learn the terms and conditions for versions."

-# Microsoft SharePoint Version History Limits Public Preview Terms and Conditions

-**Effective Date: March 2024**

-**'Customer'** means the Enterprise customer that uses these Preview Features.

-**By using these Preview Features, you accept these Terms and Conditions and all rights and obligations within**.**If you do not agree to these Terms and Conditions, DO NOT use the Preview Feature.** These Terms and Conditions govern the use of the Preview Feature offerings as described in the following sections.

-'Feedback' is all suggestions, comments, feedback, ideas, or know how, in any form, that Customer provides to Microsoft. It doesn't include sales forecasts, financial results, future release scheduled, marketing plans and high-level product plans or feature lists for anticipated products.

-**MICROSOFT OFFERINGS:**

-**Version History Limits ('Preview Feature')** is a new functionality where there are two version control modes ΓÇô **Automatic mode** that consider important factors like a versionΓÇÖs age and restore probability to offer more intelligent version pruning options & **Manual mode** that allows Admins to set Version Expiration and Count limits on the versions created. Version history settings for Document Libraries can be set at Organization, Site, or individual library level allowing admins and site owners the ability to better manage content recovery and auditing requirements.

-**THE PREVIEW FEATURE IS PROVIDED 'AS-IS,' 'WITH ALL FAULTS,' AND 'AS AVAILABLE.'** Microsoft provides no performance guarantee for the Feature Preview (including accompanying URLs provided for embedded or unauthenticated viewing) and Customer bear the risk of using it. As this is a Preview, *We recommend you to try this feature in a nonproduction tenant environment*.

-No SLA applies to this Feature Preview.

-## LICENSE

-If Customer provides Feedback, Customer grants to Microsoft, without charge, the nonexclusive License to make, modify, distribute, or otherwise commercialize the Input as part of any Microsoft offering.

-This License doesn't extend to any technologies that may also be necessary to make or use any offering or portion thereof that incorporates the Feedback. These technologies aren't themselves expressly part of the Feedback (for example, enabling technologies).

-## LENGTH OF OBLIGATIONS; DISCLOSURE

-**Preview Period.** The Preview Period continues in effect until 30 days after Commercial General Availability of the Preview Features, but no longer than 1 year from the effective date. Customer may terminate their use of the Preview Features at any time. Terminating use of the Preview Feature doesn't change any of the rights, licenses granted, or duties made while the Preview Period is in effect. Termination is defined as:

-1. The CompanyΓÇÖs termination of use of the Preview Feature and/or.

-1. The Preview Period ends.

-**Effects upon Termination by company.** Once terminated by company, version history configurations remain, no reversions of the configurations happen automatically. Company has the ability to change version history.

-This Agreement can't be extended. Microsoft may also choose not to make the Preview Features commercially available.

-## REPRESENTATIONS AND LIMITATIONS

-**Input.** Customer represents that it doesn't provide any Feedback that:

-1. Violates any copyright or trade secret claim or right of any third party;

-1. It has reason to believe violates any patent claim or right of any third party; or

-1. Is subject to an excluded license.

-**Authority.** Customer represents it has all rights and authority necessary to be legally bound to these Terms and Conditions and grant the rights described therein for itself and its affiliates.

-**Limitations.** All information, materials, and feedback are provided 'as-is' and Microsoft bears the risk of using them. Customer gives no express warranties, guarantees, or conditions as to its Feedback. To the extent permitted under local law, Customer excludes the implied warranties of merchantability, fitness for a particular purpose, title, and noninfringement as to its Input.

-## LIMITATIONS ON AND EXCLUSIONS OF REMEDIES AND DAMAGES

-Except as described in this document, the only remedy for claims relating to these Terms and Conditions is for Customer to terminate its use of the Preview Feature. Neither Party can recover any damages, including direct, consequential, lost profits, special, punitive, indirect, or incidental damages from the other. This limitation applies:

-1. To claims for breach of contract, breach of warranty, guarantee or condition, strict liability, negligence, or other tort to the extent permitted by applicable law.

-1. Even if one of us knew or should have known about the possibility of the damages.

-The limitations in this section don't apply to claims arising from or with any infringement, misuse, or misappropriation by one of us of the otherΓÇÖs intellectual property rights.