| Service | Microsoft Docs article | Related commit history on GitHub | Change details |
|---|---|---|---|
| SharePoint | Change History Report | https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/public/SharePoint/SharePointOnline/change-history-report.md | You can create new reports, delete, and refresh their statuses from the change h Generate a site settings report for a given date range and filter by sites and users. You can download the report as a CSV file to view the site property changes. All site actions performed by Site Administrators and SharePoint Administrators are captured in the report. -### Organization settings report (preview) +### Organization settings report > [!NOTE] > Organization settings reports are available in public preview. The [audited organization settings table](#current-audited-organization-settings) listed later in this article reflects the list of settings that are currently tracked under these reports. |
| SharePoint | Data Access Governance Reports | https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/public/SharePoint/SharePointOnline/data-access-governance-reports.md | Previously updated : 09/18/2024 Last updated : 10/02/2024 Title: "Data access governance reports for SharePoint sites" When a report is ready, select the name of the report to view the data. Each sha You can also download the reporting as a .csv file for up to 10,000 sites. -> [!NOTE] -> If you have SharePoint SharePoint Premium - SharePoint Advanced Management license, you can download up to 1 million sites. +> [!IMPORTANT] +> You can download reporting for up to 1 million sites if you have a SharePoint SharePoint Premium - SharePoint Advanced Management license and your tenant is a non-government cloud environment. ## Sensitivity labels for files reports After you run a report, select the report to download the data. The report inclu ## Content shared with 'Everyone except external users' (EEEU) reports > [!IMPORTANT]-> This report is ONLY available if you have SharePoint Premium - SharePoint Advanced Management license +> This report is only available if you have a SharePoint Premium - SharePoint Advanced Management license and the tenant is a non-government cloud environment. The report is currently unavailable for government cloud environments such as GCCH/GCC-Moderate/DoD/Gallatin, even if you have a SharePoint Premium - SharePoint Advanced Management license. Everyone except external users (EEEU) is part of a built-in group that represents the entire organization without any external guests. It's used in following scenarios where content needs to be visible to the entire organization: After running the report, select the report to download the data. In the report: ## Remedial actions from Data access governance reports > [!IMPORTANT]-> These remedial actions from DAG reports are ONLY available if you have SharePoint Premium - SharePoint Advanced Management license +> Remedial actions from Data access governance reports are only available for SharePoint Premium - SharePoint Advanced Management subscribers running non-government cloud environments. The feature is currently unavailable for government cloud environments such as GCCH/GCC-Moderate/DoD/Gallatin, even if you have a SharePoint Premium - SharePoint Advanced Management license. Once you run the Data access governance reports to discover potential oversharing, the next step is to take actions to remediate such risks. We recommend considering factors like sensitivity of the content, amount of content exposed and disruption to existing status. |
| SharePoint | Document Library Version History Limits | https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/public/SharePoint/SharePointOnline/document-library-version-history-limits.md | Title: "Version history limits for document library and OneDrive overview (Preview)" + Title: "Version history limits for document library and OneDrive overview" ---+++ recommendations: true Previously updated : 05/06/2024 Last updated : 10/03/2024 audience: Admin f1.keywords: - NOCSH description: "This article provides guidance on how version history limits are a -# Overview of version history limits for document libraries and OneDrive (Preview) --> [!NOTE] -> Document library version controls at tenant and site level and the new automatic and manual expiration version history limits are currently in preview and are subject to changes. The feature is currently rolling out and might not yet be fully available to all organizations. Before you begin, read the [Version History preview terms and conditions](terms-of-service-version-history.md). Also learn how to [Enable Public Preview](#enable-public-preview). -+# Overview of version history limits for document libraries and OneDrive Version history limits control how versions are stored in a SharePoint document library or OneDrive account. Limits can be set at organization, site, library or OneDrive user account level allowing admins and site owners the ability to better manage content recovery and auditing requirements. Global and SharePoint admins in Microsoft 365 can set version history limits at the organization level. These settings apply universally to all new libraries, whether on existing or new SharePoint sites, and on default libraries on new OneDrive sites. Site owners can overwrite organization-level version settings by [configuring version settings for sites](site-version-limits.md) they own. Site owners can overwrite organization or site settings by [configuring version settings for libraries and lists](https://support.microsoft.com/en-us/office/enable-and-configure-versioning-for-a-list-or-library-1555d642-23ee-446a-990a-bcab618c7a37) they own. The following table summarizes the various ways of managing version history limi | **Report on version storage on a site** | Run a report to analyze version storage use of existing versions, understand how a version limit works before configuring limits, or analyze the impact of trimming existing versions before scheduling trim job. | | **Trim existing versions** | Site admins can choose to trim existing versions by queuing a timer job to execute the trimming. | -## Enable Public Preview --Public preview is turned off by default. To enable Public preview, admins can run the following SharePoint Online Management PowerShell cmdlet: --```powershell -Set-SPOTenant -EnableVersionExpirationSetting $true. -``` -> [!NOTE] -> 1. Ensure that you have the latest [SharePoint Online Management Shell](https://www.microsoft.com/en-us/download/details.aspx?id=35588). -> 2. If you receive the error 'The requested operation is a part of an experimental feature that is not supported in the current environment.', this indicates that the feature has not yet reached your tenant. You can try again later. ## How Version history limits are applied |
| SharePoint | Library Version Limits | https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/public/SharePoint/SharePointOnline/library-version-limits.md | Title: "Set version limits for a document library(Preview)" + Title: "Set version limits for a document library" recommendations: true Previously updated : 04/30/2024 Last updated : 10/03/2024 audience: Admin f1.keywords: - NOCSH description: "This article provides guidance on how admins can set version limit -# Set version limits for individual document library (Preview) +# Set version limits for individual document library The default version history limits for new document libraries are set by either the organization-level limits or the site-level limits. If the site has its own version history limit, it means the site breaks inheritance from the organization. However, to meet specific content requirements, site admins can decide to [configure versioning for a library](https://support.microsoft.com/en-us/office/enable-and-configure-versioning-for-a-list-or-library-1555d642-23ee-446a-990a-bcab618c7a37). |
| SharePoint | Plan Version Storage | https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/public/SharePoint/SharePointOnline/plan-version-storage.md | Title: "Plan version storage for document libraries(Preview)" + Title: "Plan version storage for document libraries" search.appverid: description: "This article provides guidance on how to plan version storage for your organization." -# Plan version storage on document libraries (Preview) +# Plan version storage on document libraries The Version history limits you configure need to meet your organizationΓÇÖs recovery objectives. In the following sections, we call out the options and decisions that you as an administrator should consider when setting up version limits for your organization. |
| SharePoint | Restricted Access Control | https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/public/SharePoint/SharePointOnline/restricted-access-control.md | As an IT administrator, you can view the following reports to gain more insight > [!NOTE] > It can take a few hours to generate each report. -### Sites protected by restricted site access policy report (preview) +### Sites protected by restricted site access policy report You can run the following commands in SharePoint PowerShell to generate, view, and download the reports: |
| SharePoint | Set Default Org Version Limits | https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/public/SharePoint/SharePointOnline/set-default-org-version-limits.md | Title: "Set default organization version limits (Preview)" + Title: "Set default organization version limits" ---+++ recommendations: true Previously updated : 04/30/2024 Last updated : 10/03/2024 audience: Admin f1.keywords: - NOCSH description: "This article provides guidance on how admins can set default organ -# Set default organization version limits for new document libraries and OneDrive accounts (Preview) +# Set default organization version limits for new document libraries and OneDrive accounts Organization-level version settings define the default version storage limits that apply on all new document libraries created across all existing or newly created SharePoint sites and new OneDrive Accounts. This setting allows admins to define the global default version history limits that apply across the organization to ensure consistent version storage use and restore options. |
| SharePoint | Shareable Links Anyone Specific People Organization | https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/public/SharePoint/SharePointOnline/shareable-links-anyone-specific-people-organization.md | When users share files and folders in Microsoft 365, a shareable link is created Like an *anyone* link, a *people in my organization* link is a transferrable, revocable secret key. Unlike an *anyone* link, these links only work for people inside your Microsoft 365 organization. When somebody opens a *people in my organization* link, they need to be authenticated as a member in your directory. If they're not currently signed-in, they're prompted to sign in. - Creating a *People in your organization* link doesn't make the associated file or folder appear in search results, be accessible via Copilot, or grant access to everyone within the organization. Simply creating this link doesn't provide organizational-wide access to the content. For individuals to access the file or folder, they must possess the link and it needs to be activated through redemption. A user can redeem the link by clicking on it, or in some instances, the link can be automatically redeemed when sent to someone via email, chat, or other communication methods. The link doesn't work for guests or other people outside your organization. + Creating a *People in your organization* link doesn't make the associated file or folder appear in search results, be accessible via Copilot, or grant access to everyone within the organization. Simply creating this link doesn't provide organizational-wide access to the content. For individuals to access the file or folder, they must possess the link and it needs to be activated through redemption. A user can redeem the link by selecting it. Also, if the link is sent from the SharePoint or OneDrive Web UI, or as email in Outlook or chat message in Teams, it will be automatically redeemed for individual recipients, up to a limit of 100. This feature is not supported for group recipients, or for messages posted in Teams channels. The link doesn't work for guests or other people outside your organization. - *Specific people* links only work for the people that users specify when they share the item. |
| SharePoint | Site Access Review | https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/public/SharePoint/SharePointOnline/site-access-review.md | Previously updated : 07/18/2024 Last updated : 10/02/2024 Title: "Initiate site access reviews for data access governance reports" Site access review involves site owners in the review process so they can addres To use the site access review feature, you must fulfill the following prerequisites: -- [Microsoft SharePoint Premium - SharePoint Advanced Management](advanced-management.md) subscription-- Admin credentials to access the SharePoint admin center to initiate an access review-- Site owner to respond to the review request, take actions and complete the review+- Have a [Microsoft SharePoint Premium - SharePoint Advanced Management](advanced-management.md) subscription +- Run a non-government cloud tenant environment. Site access review isn't supported in government cloud environments such as GCCH/GCC-Moderate/DoD/Gallatin +- Have admin credentials to access the SharePoint admin center to initiate an access review +- Have site owners respond to the review requests, take necessary actions and complete the review ## How site access review works |
| SharePoint | Site Version Limits | https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/public/SharePoint/SharePointOnline/site-version-limits.md | Title: "Change version history limits for a Site (Preview)" + Title: "Change version history limits for a Site" recommendations: true Previously updated : 04/30/2024 Last updated : 10/03/2024 audience: Admin f1.keywords: - NOCSH description: "This article provides guidance on how admins can set version histo -# Set version limits for a site (Preview) +# Set version limits for a site By default, organization level settings define the version history limits that are applied to all new document libraries created in a site. However, to meet specific content needs, admins can choose to set distinct version history limits on individual sites. This way, users can break the inheritance from organization limits on an individual site. The following table enumerates the various progress status that can be reported ## Learn More: -- [Tutorial: Manage Version history limits for a Site, Library, or OneDrive account (Preview)](tutorial-manage-version-limits.md)+- [Tutorial: Manage Version history limits for a Site, Library, or OneDrive account](tutorial-manage-version-limits.md) - Manage Version history limits for a Site using [Set-SPOSite](/powershell/module/sharepoint-online/set-sposite) - Track progress of version settings update request for existing document libraries on a site using [Get-SPOSiteVersionPolicyJobProgress](/powershell/module/sharepoint-online/get-spositeversionpolicyjobprogress) - Cancel further processing of version settings update on existing document libraries on the site collection using [Remove-SPOSiteVersionPolicyJob](/powershell/module/sharepoint-online/remove-spositeversionpolicyjob) |
| SharePoint | Terms Of Service Version History | https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/public/SharePoint/SharePointOnline/terms-of-service-version-history.md | Title: "Terms and Conditions" ---+++ recommendations: true Previously updated : 04/30/2024 Last updated : 10/03/2024 audience: Admin f1.keywords: - NOCSH |
| SharePoint | Trim Versions | https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/public/SharePoint/SharePointOnline/trim-versions.md | Title: "Trim existing versions on site, library, or OneDrive(Preview)" + Title: "Trim existing versions on site, library, or OneDrive" recommendations: true Previously updated : 04/30/2024 Last updated : 10/03/2024 audience: Admin f1.keywords: - NOCSH |
| SharePoint | Tutorial Generate Version Usage Report | https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/public/SharePoint/SharePointOnline/tutorial-generate-version-usage-report.md | Title: "Tutorial: Generate and analyze version usage report (Preview)" + Title: "Tutorial: Generate and analyze version usage report" ---+++ recommendations: true Previously updated : 04/30/2024 Last updated : 10/03/2024 audience: Admin f1.keywords: - NOCSH description: "This article provides guidance on how to generate and analyze vers -# Tutorial: Generate and analyze version usage report for SharePoint site (Preview) +# Tutorial: Generate and analyze version usage report for SharePoint site By understanding version storage on a site, you can better optimize the Version history settings to meet your organizationΓÇÖs recovery objectives and manage storage costs. |
| SharePoint | Tutorial Manage Version Limits | https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/public/SharePoint/SharePointOnline/tutorial-manage-version-limits.md | Title: "Tutorial: Manage version history limits on a site, library, or OneDrive account (Preview)" + Title: "Tutorial: Manage version history limits on a site, library, or OneDrive account" ---+++ recommendations: true Previously updated : 04/30/2024 Last updated : 10/03/2024 audience: Admin f1.keywords: - NOCSH description: "This article provides guidance on how to manage Version history li -# Tutorial: Manage version history limits for a site, library, or OneDrive account (Preview) +# Tutorial: Manage version history limits for a site, library, or OneDrive account In this tutorial, you will learn how to manage the version history limits for a site, document library, or OneDrive account. You will learn how to: |
| SharePoint | Tutorial Queue A Trim Job | https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/public/SharePoint/SharePointOnline/tutorial-queue-a-trim-job.md | Title: "Tutorial: Queue a trim job(Preview)" + Title: "Tutorial: Queue a trim job" ---+++ recommendations: true Previously updated : 04/30/2024 Last updated : 10/03/2024 audience: Admin f1.keywords: - NOCSH description: "This article provides guidance on how to queue a trim job for a si -# Tutorial: Queue a trim job for a site or document library(Preview) +# Tutorial: Queue a trim job for a site or document library In this tutorial, you'll learn how to trim existing versions from a site or library by queuing a trim job using PowerShell. You'll learn how to: |
| SharePoint | Tutorial Run What If Analysis | https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/public/SharePoint/SharePointOnline/tutorial-run-what-if-analysis.md | Title: "Tutorial: Run 'What-If' analysis (Preview)" + Title: "Tutorial: Run 'What-If' analysis" ---+++ recommendations: true Previously updated : 04/30/2024 Last updated : 10/03/2024 audience: Admin f1.keywords: - NOCSH description: "This article provides guidance on how to run 'What-If' analysis on -# Tutorial: Run 'What-If' analysis on version storage report file (Preview) +# Tutorial: Run 'What-If' analysis on version storage report file In this tutorial, we discuss how to leverage provided scripts and excel examples to understand the impact of applying either automatic or manual limits on version storage or impacted users. You will learn how to: |
| SharePoint | Unlicensed Onedrive Accounts | https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/public/SharePoint/SharePointOnline/unlicensed-onedrive-accounts.md | For additional information: [Delete a user from your organization](/microsoft-36 **Answer:** Archived OneDrive accounts fully honor retention policies, settings, and litigation holds. For example, if your company has a five-year retention policy, it remains unchanged whether the OneDrive account is active or archived. Archiving doesn't reset the timeline of the retention policy or holds. >[!Note]-> If a OneDrive account is retained due to a Retention Policy, Retention Setting, or Litigation Hold and has been* *archived due to being unlicensed for 93 days or longer, then you will still pay for the monthly archive storage costs. +> If a OneDrive account is retained due to a Retention Policy, Retention Setting, or Litigation Hold and has been archived due to being unlicensed for 93 days or longer, then you will still pay for the monthly archive storage costs. **5. Can I delete an unlicensed account without Archive reactivation?** |
| SharePoint | Use Group Policy | https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/public/SharePoint/SharePointOnline/use-group-policy.md | This article describes the OneDrive Group Policy objects (GPOs) that administrat 1. Install the OneDrive sync app for Windows. (For information on the builds that are being released, and on the download builds, see [release notes](https://support.office.com/article/845dcf18-f921-435e-bf28-4e24b95e5fc0?).) Installing the sync app downloads the .adml and .admx files. -2. Browse to `%localappdata%\Microsoft\OneDrive\\*BuildNumber*\adm\` (for [per-machine sync app](per-machine-installation.md) browse to `%ProgramFiles(x86)%\Microsoft OneDrive\BuildNumber\adm\` or `%ProgramFiles%\Microsoft OneDrive\BuildNumber\adm\` (depending on the OS architecture)) to the subfolder for your language, as necessary (where *BuildNumber* is the number displayed in sync app settings under the **About** tab). +1. Browse to `%localappdata%\Microsoft\OneDrive\\*BuildNumber*\adm\` (for [per-machine sync app](per-machine-installation.md) browse to `%ProgramFiles(x86)%\Microsoft OneDrive\BuildNumber\adm\` or `%ProgramFiles%\Microsoft OneDrive\BuildNumber\adm\` (depending on the OS architecture)) to the subfolder for your language, as necessary (where *BuildNumber* is the number displayed in sync app settings under the **About** tab). -+ 3. Copy the .adml and .admx files. 4. Paste the .admx file in your domain's Central Store, `\\\\*domain*\sysvol\domain\Policies\PolicyDefinitions` (where *domain* is your domain name, such as corp.contoso.com), and the .adml file in the appropriate language subfolder, such as en-us. If the PolicyDefinitions folder doesn't exist, see [How to create and manage the Central Store for Group Policy Administrative Templates in Windows](https://support.microsoft.com/help/3087759), or use your local policy store under `%windir%\policydefinitions`. The OneDrive GPOs work by setting registry keys on the computers in your domain. - (PreventNetworkTrafficPreUserSignIn) [Prevent the sync app from generating network traffic until users sign in](use-group-policy.md#prevent-the-sync-app-from-generating-network-traffic-until-users-sign-in) +- (SharedContentDeleteConfirmation) [Prompt users to confirm when they delete shared content](use-group-policy.md#prompt-users-to-confirm-when-they-delete-shared-content) + - (SharePointOnPremFrontDoorUrl) Specify SharePoint Server URL and organization name. This setting is for customers who have SharePoint Server 2019. For information about using the new OneDrive sync app with SharePoint Server 2019, see [Configure syncing with the new OneDrive sync app](/SharePoint/install/configure-syncing-with-the-onedrive-sync-app/). - (SharePointOnPremPrioritization) Specify the OneDrive location in a hybrid environment. This setting is for customers who have SharePoint Server 2019. For information about using the new OneDrive sync app with SharePoint Server 2019, see [Configure syncing with the new OneDrive sync app](/SharePoint/install/configure-syncing-with-the-onedrive-sync-app/). Restore B2B Sync with: `[HKLM\SOFTWARE\Policies\Microsoft\OneDrive] "BlockExternalSync"=dword:0` +### Prompt users to confirm when they delete shared content ++When local synced files, which multiple users have access to, are deleted, a dialog appears informing the user that other users will no longer have access to that content and asking them to confirm the action before OneDrive completes the deletes online. After confirming, deletes of other shared content, for a short period of time, do not trigger additional confirmations. Other content will continue to sync. Enable this setting to prevent users from hiding the confirmation dialog. Each time the user deletes shared content, their confirmation is required before the item is deleted for everyone online. Disable this setting to not show the delete confirmation message. Deletes will immediately be made in the cloud. ++Enabling this policy sets the following registry key to the value shown in the following example: ++`[HKLM\SOFTWARE\Policies\Microsoft\OneDrive]"SharedContentDeleteConfirmation"=dword:1` + ### Prompt users to move Windows known folders to OneDrive This setting shows a window that prompts users to move their Documents, Pictures, and Desktop folders to OneDrive. |
| SharePoint | Version Limits Onedrive Ps | https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/public/SharePoint/SharePointOnline/version-limits-onedrive-ps.md | Title: "Set version limits on OneDrive using PowerShell(Preview)" + Title: "Set version limits on OneDrive using PowerShell" recommendations: true Previously updated : 04/30/2024 Last updated : 10/03/2024 audience: Admin f1.keywords: - NOCSH description: "This article provides guidance on how an admin can set the version -# Change version limits on OneDrive using PowerShell (Preview) +# Change version limits on OneDrive using PowerShell By default, organization version history settings are applied to all new OneDrive accounts. As a SharePoint admin in Microsoft 365, you can set the version limits on OneDrive storage for a specific user. |
| SharePoint | Version Overview | https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/public/SharePoint/SharePointOnline/version-overview.md | Title: "About version history (Preview)" + Title: "About version history" ---+++ recommendations: true Previously updated : 04/30/2024 Last updated : 10/03/2024 audience: Admin f1.keywords: - NOCSH search.appverid: description: "This article provides guidance on version history feature that enables a user to easily view or restore a file's earlier version." -# Version history overview (Preview) +# Version history overview The Version History feature is an integral part of MicrosoftΓÇÖs 365 built-in data protection in SharePoint and OneDrive. An item or file's version history lets a user see or restore to a previous version, helpful for undoing unintended changes, whether accidental or due to malicious activities like ransomware. It also ensures auditability to meet an organization's legal and audit requirements. |
| SharePoint | Version Storage Report Site | https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/public/SharePoint/SharePointOnline/version-storage-report-site.md | Title: "Generate version storage usage report for a site(Preview)" + Title: "Generate version storage usage report for a site" description: "This article provides guidance on how to generate version storage -# Generate version storage usage report for a SharePoint site (Preview) +# Generate version storage usage report for a SharePoint site As a SharePoint admin in Microsoft 365, you can request an inventory of the versions on a site, library, or file, which can be used for various scenarios: Follow these steps to manage version history limits for a site by using PowerShe ## Learn More -1. [Tutorial: Generate Version Usage Report (Preview)](tutorial-generate-version-usage-report.md) +1. [Tutorial: Generate Version Usage Report](tutorial-generate-version-usage-report.md) 1. [Tutorial: Run 'What-If' Analysis](tutorial-run-what-if-analysis.md) |