Updates from: 01/30/2021 04:14:38
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SharePoint https://docs.microsoft.com/en-us/SharePoint/intranet-governance https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/live/SharePoint/SharePointOnline/intranet-governance.md
@@ -29,20 +29,20 @@ Planning intranet governance should happen during the [envisioning process](http
A good governance plan helps define the priorities for the intranet and helps to prevent content sprawl. It also ensures that roles and responsibilities are clearly defined and communicated ΓÇô and ideally, incorporated into job descriptions or performance goals. One aspect that often separates your intranet from other solutions is the number of people who are involved in creating and maintaining content. To ensure ongoing success, it is important to make sure that each of your intranet stakeholders and users understand their roles and responsibilities.
-Intranet governance also includes policies and procedures but it is so much more than that. Intranet governances needs to include a plan for user training, monitoring usage,user behavior, and communicating expectations to all of the diverse stakeholders involved. This is why creating a governance plan document is challenging. It is difficult to create a single document that addresses these multiple audiences and can be communicated in a way that encourages adherence and adoption.
+Intranet governance also includes policies and procedures but it is so much more than that. Intranet governances should include a plan for user training, monitoring usage, user behavior, and communicating expectations to all of the diverse stakeholders involved. This is what makes creating a governance plan document is challenging. It is difficult to create a single document that addresses these multiple audiences and can be communicated in a way that encourages adherence and adoption.
-Instead of creating a document or series of documents, consider creating a resource site that incorporates training as well as governance in a single place. Think about how you can combine ΓÇ£how toΓÇ¥ (training) with ΓÇ£how shouldΓÇ¥ (governance) so that when your intranet users visit your user resource destination, they understand both ΓÇ£whyΓÇ¥ and ΓÇ£howΓÇ¥ your intranet is designed and governed the way you have implemented.
+Instead of creating a document or series of documents, consider creating a resource site that incorporates training and governance in a single place. Think about how you can combine ΓÇ£how toΓÇ¥ (training) with ΓÇ£how shouldΓÇ¥ (governance) so that when your intranet users visit your user resource destination, they understand both ΓÇ£whyΓÇ¥ and ΓÇ£howΓÇ¥ your intranet is designed and governed the way you have implemented.
-You can consider leveraging the [Microsoft 365 Learning Pathways](https://docs.microsoft.com/office365/customlearning/) site as a possible starting point or create your own user resource center that integrates with or complements the Learning Pathways content.
+You can consider using the [Microsoft 365 Learning Pathways](https://docs.microsoft.com/office365/customlearning/) site as a possible starting point or create your own user resource center that integrates with or complements the Learning Pathways content.
-Having an effective governance plan in place enables the decision-making process for the intranet. By reviewing and revising the governance plan on a regular basis, you can help ensure that your intranet remains a critical asset for your organization.
+Having an effective governance plan in place enables the decision-making process for the intranet. By reviewing and revising the governance plan regularly, you can help ensure that your intranet remains a critical asset for your organization.
## Governance Team As a key business asset, intranet governance needs to reflect the goals of business stakeholders and the legal and regulatory environment for your organization ΓÇô not just the expectations of your IT department. Create a governance team that includes core members from key business stakeholder groups in your organization in addition to IT.
-There is no magic size for the governance team, but it should be small enough to make it easy to make decisions and representative enough to incorporate the ΓÇ£voice of the businessΓÇ¥ as well as IT. When you have specific topics to review that extend beyond the expertise of the team, you can bring in outside members (such as Legal or Records Management) to ensure that your decisions are aligned with organizational constraints.
+There is no magic size for the governance team, but it should be small enough to make it easy to make decisions and representative enough to incorporate the ΓÇ£voice of the businessΓÇ¥ and IT. When you have specific topics to review that extend beyond the expertise of the team, you can bring in outside members (such as Legal or Records Management) to ensure that your decisions are aligned with organizational constraints.
Your governance team may meet on a frequent basis during intranet planning and then less frequently over time. The goal is to establish a rhythm that works for your intranet and team members. Since governance has an ongoing role for your intranet success, the governance team should not be disbanded when you launch.
@@ -95,16 +95,16 @@ Each organization will have its own set of policies and guidelines. General topi
- [External sharing](https://docs.microsoft.com/sharepoint/external-sharing-overview) ΓÇô can external users access intranet sites? - [Default sharing links for intranet documents](https://docs.microsoft.com/sharepoint/change-default-sharing-link) - consider setting the default for all intranet sites to be ΓÇ£People with existing accessΓÇ¥ to ensure that site owners donΓÇÖt accidentally create links that allow visitors to edit key intranet documents. - [Site navigation](https://docs.microsoft.com/sharepoint/plan-navigation-modern-experience) ΓÇô for individual sites and the intranet as a whole.-- [Site designs](https://docs.microsoft.com/sharepoint/dev/declarative-customization/site-design-overview) - including guidance for items like the positions of key web parts on departmental home pages. Do you want all sites to follow a similar pattern so that users can easily find key content as they move from site to site? If so, then you may want to leverage site designs to ensure that it is easy for site owners to follow your design patterns.
+- [Site designs](https://docs.microsoft.com/sharepoint/dev/declarative-customization/site-design-overview) - including guidance for items like the positions of key web parts on departmental home pages. Do you want all sites to follow a similar pattern so that users can easily find key content as they move from site to site? If so, then you may want to apply site designs to ensure that it is easy for site owners to follow your design patterns.
- [Metadata architecture and content types](https://docs.microsoft.com/sharepoint/managed-metadata) - for example, policies for enterprise content types and organization-wide metadata). - Guidelines for Teams chat and Yammer conversations - including more than just [messaging policies](https://docs.microsoft.com/microsoftteams/messaging-policies-in-teams) for Teams and [how to participate in a Yammer conversation](https://support.microsoft.com/office/join-the-conversation-in-yammer-873100a0-0fac-4f93-88f7-1a0945ec93ed), but also conversation guidelines (such as using @mentions sparingly and organization-specific ΓÇ£doΓÇÖs and donΓÇÖtsΓÇ¥).-- [User profiles](https://support.microsoft.com/office/update-your-profile-0ddb9ebf-2850-4533-b07f-cba2c90acbc1) ΓÇô including expectations for the About me statement as well as expectations for skills and expertise (for example, how well do you have to know a topic to list it in the skills and expertise area of your profile?).
+- [User profiles](https://support.microsoft.com/office/update-your-profile-0ddb9ebf-2850-4533-b07f-cba2c90acbc1) ΓÇô including expectations for the About me statement and expectations for skills and expertise (for example, how well do you have to know a topic to list it in the skills and expertise area of your profile?).
- Organizational policies and guidelines for intranet site names, file names, [Microsoft 365 Group names](https://docs.microsoft.com/microsoft-365/admin/create-groups/groups-naming-policy?view=o365-worldwide), etc. - Learn more about [Microsoft 365 intranet governance decisions](https://view.officeapps.live.com/op/view.aspx?src=https://storage.snappages.site/op8ir2nu2f/assets/files/Governance_Policy_and_Guideline_Question-76.pptx). ### Site provisioning and decommissioning
-A key intranet governance decision involves determining who can create a new intranet site. Your modern [intranet architecture will be ΓÇ£flatΓÇ¥](https://docs.microsoft.com/sharepoint/information-architecture-modern-experience#guiding-principle--the-world-is-flat) which means that your intranet will contain a lot of sites. Do you want to provide a self-service model for new intranet sites or do you want to manage site creation through a form submission and workflow? There is no right answer to this question ΓÇô but no matter which approach you choose, you need to think about governance. There are two popular solutions to governing new site creation:
+A key intranet governance decision involves determining who can create a new intranet site. Your modern [intranet architecture will be ΓÇ£flatΓÇ¥](https://docs.microsoft.com/sharepoint/information-architecture-modern-experience#guiding-principle--the-world-is-flat) which means that your intranet will contain many sites. Do you want to provide a self-service model for new intranet sites or do you want to manage site creation through a form submission and workflow? There is no right answer to this question ΓÇô but no matter which approach you choose, you need to think about governance. There are two popular solutions to governing new site creation:
#### Implement a site request process for intranet sites