Updates from: 01/16/2021 04:12:48
Service Microsoft Docs article Related commit history on GitHub Change details
SharePoint https://docs.microsoft.com/en-us/SharePoint/add-columns-content-type https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/live/SharePoint/SharePointOnline/add-columns-content-type.md
@@ -3,7 +3,7 @@ title: "Add columns to a content type"
ms.reviewer: anfra ms.author: mikeplum author: MikePlumleyMSFT
-manager: pamgreen
+manager: serdars
audience: Admin f1.keywords: NOCSH ms.topic: article
SharePoint https://docs.microsoft.com/en-us/SharePoint/assign-roles-and-permissions-to-manage-term-sets https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/live/SharePoint/SharePointOnline/assign-roles-and-permissions-to-manage-term-sets.md
@@ -3,7 +3,7 @@ title: "Assign roles and permissions to manage term sets"
ms.reviewer: vrchowdh ms.author: mikeplum author: MikePlumleyMSFT
-manager: pamgreen
+manager: serdars
audience: End User f1.keywords: NOCSH ms.topic: article
SharePoint https://docs.microsoft.com/en-us/SharePoint/change-default-sharing-link https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/live/SharePoint/SharePointOnline/change-default-sharing-link.md
@@ -3,7 +3,7 @@ title: "Change the default sharing link for a site"
ms.reviewer: srice ms.author: mikeplum author: MikePlumleyMSFT
-manager: pamgreen
+manager: serdars
audience: Admin f1.keywords: - CSH
SharePoint https://docs.microsoft.com/en-us/SharePoint/change-external-sharing-site https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/live/SharePoint/SharePointOnline/change-external-sharing-site.md
@@ -3,7 +3,7 @@ title: "Change the external sharing setting for a site"
ms.reviewer: srice ms.author: mikeplum author: MikePlumleyMSFT
-manager: pamgreen
+manager: serdars
audience: Admin f1.keywords: - NOCSH
SharePoint https://docs.microsoft.com/en-us/SharePoint/changes-to-company-name-extraction-in-sharepoint-online https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/live/SharePoint/SharePointOnline/changes-to-company-name-extraction-in-sharepoint-online.md
@@ -3,7 +3,7 @@ title: "Changes to company name extraction in SharePoint"
ms.reviewer: ms.author: mikeplum author: MikePlumleyMSFT
-manager: pamgreen
+manager: serdars
ms.date: 9/18/2019 audience: End User f1.keywords:
SharePoint https://docs.microsoft.com/en-us/SharePoint/create-and-manage-terms https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/live/SharePoint/SharePointOnline/create-and-manage-terms.md
@@ -3,7 +3,7 @@ title: "Create and manage terms in a term set"
ms.reviewer: anfra ms.author: mikeplum author: MikePlumleyMSFT
-manager: pamgreen
+manager: serdars
audience: End User f1.keywords: NOCSH ms.topic: article
SharePoint https://docs.microsoft.com/en-us/SharePoint/create-b2b-extranet https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/live/SharePoint/SharePointOnline/create-b2b-extranet.md
@@ -3,7 +3,7 @@ title: "Use SharePoint as a business-to-business (B2B) extranet solution"
ms.reviewer: sesham ms.author: mikeplum author: MikePlumleyMSFT
-manager: pamgreen
+manager: serdars
ms.date: 5/22/2018 audience: ITPro f1.keywords:
@@ -52,16 +52,15 @@ Depending on your collaboration needs, you can include Microsoft 365 groups or M
## Compare Microsoft 365 extranet with a traditional SharePoint on-premises extranet
-||||
-|:-----|:-----|:-----|
-||**Microsoft 365 extranet** <br/> |**SharePoint "on-premises" extranet** <br/> |
-|Firewall access required for external users <br/> |No <br/> |Yes <br/> |
-|Complex network and infrastructure configuration required <br/> |No <br/> |Yes <br/> |
-|Security hardening <br/> |Managed through Microsoft 365 configurations <br/> |Manually configured by IT staff <br/> |
-|IT labor intensive <br/> |No <br/> |Yes <br/> |
-|Ongoing maintenance needed <br/> |Minimal <br/> |Considerable <br/> |
-|Additional hardware needed <br/> |No <br/> |Often <br/> |
-|Controlling sharing experience for the extranet <br/> |Part of Microsoft 365 sites functionality <br/> |Often requires custom solutions/apps <br/> |
+|**Condition** |**Microsoft 365 extranet** |**SharePoint "on-premises" extranet** |
+|-----|-----|-----|
+|Firewall access required for external users |No |Yes |
+|Complex network and infrastructure configuration required |No |Yes |
+|Security hardening |Managed through Microsoft 365 configurations |Manually configured by IT staff |
+|IT labor intensive |No |Yes |
+|Ongoing maintenance needed |Minimal |Considerable |
+|Additional hardware needed |No |Often |
+|Controlling sharing experience for the extranet |Part of Microsoft 365 sites functionality |Often requires custom solutions/apps |
## Get started
SharePoint https://docs.microsoft.com/en-us/SharePoint/default-sharepoint-groups https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/live/SharePoint/SharePointOnline/default-sharepoint-groups.md
@@ -3,7 +3,7 @@ title: "Default SharePoint groups"
ms.reviewer: ms.author: mikeplum author: MikePlumleyMSFT
-manager: pamgreen
+manager: serdars
audience: Admin f1.keywords: - NOCSH
@@ -90,8 +90,8 @@ The following table describes the SharePoint groups that are created when you us
## Site administrators
-||**SharePoint in Microsoft 365**|**SharePoint Server**|
-|:-----|:-----|:-----|
+|**Description**|**SharePoint in Microsoft 365**|**SharePoint Server**|
+ |Who can use this group? <br/> |Yes <br/> |Yes <br/> | A site can have several site admins, but must have one and only one primary administrator. Any site admin can add or remove other admins. Site admins have full control of the site root and any subsites in the site, and can audit all site content.
@@ -100,8 +100,8 @@ In SharePoint Server, you designate a site collection administrator when you cre
## SharePoint admins
-||**SharePoint in Microsoft 365**|**SharePoint Server**|
-|:-----|:-----|:-----|
+|**Description**|**SharePoint in Microsoft 365**|**SharePoint Server**|
+ |Who can use this group? <br/> |Yes <br/> |No, by default. <br/> Requires special installation. <br/> | In SharePoint in Microsoft 365, there is also a SharePoint admin. A SharePoint admin can use the SharePoint admin center or PowerShell to manage settings for all sites. Any global admin in Microsoft 365 also has the permissions of a SharePoint admin. For more info about the SharePoint admin role, see [About the SharePoint admin role in Microsoft 365](sharepoint-admin-role.md).
SharePoint https://docs.microsoft.com/en-us/SharePoint/deploy-file-collaboration https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/live/SharePoint/SharePointOnline/deploy-file-collaboration.md
@@ -3,7 +3,7 @@ title: "Plan & deploy a file collaboration environment - SharePoint"
ms.reviewer: ms.author: mikeplum author: MikePlumleyMSFT
-manager: pamgreen
+manager: serdars
audience: Admin f1.keywords: NOCSH ms.topic: article
SharePoint https://docs.microsoft.com/en-us/SharePoint/external-sharing-overview https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/live/SharePoint/SharePointOnline/external-sharing-overview.md
@@ -3,7 +3,7 @@ title: "External sharing overview"
ms.reviewer: srice ms.author: mikeplum author: MikePlumleyMSFT
-manager: pamgreen
+manager: serdars
audience: Admin f1.keywords: - CSH
SharePoint https://docs.microsoft.com/en-us/SharePoint/how-to-create-and-edit-permission-levels https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/live/SharePoint/SharePointOnline/how-to-create-and-edit-permission-levels.md
@@ -3,7 +3,7 @@ title: "How to create and edit permission levels"
ms.reviewer: srice ms.author: mikeplum author: MikePlumleyMSFT
-manager: pamgreen
+manager: serdars
audience: Admin ROBOTS: NOINDEX f1.keywords:
SharePoint https://docs.microsoft.com/en-us/SharePoint/info-barriers-report https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/live/SharePoint/SharePointOnline/info-barriers-report.md new file mode 100644
@@ -0,0 +1,118 @@
+---
+title: "Create an information barriers policy compliance report"
+ms.reviewer: nibandyo
+ms.author: kaarins
+author: kaarins
+manager: serdars
+audience: Admin
+f1.keywords:
+- NOCSH
+ms.topic: article
+ms.service: sharepoint-online
+localization_priority: Normal
+search.appverid:
+- SPO160
+- BSA160
+- GSP150
+- MET150
+description: "Learn how to find noncompliant sites after information barriers policies change."
+---
+
+# Create an information barriers policy compliance report
+
+If a compliance administrator changes an information barriers policy, the change might affect the compatibility of segments already associated with a site.
+For example, a policy might allow communication and collaboration between the Sales and Research segments. Later, the policy might not allow communication and collaboration between these segments. The segments are incompatible and shouldn't be associated with the same site.
+
+The SharePoint information barriers policy compliance report lets SharePoint admins view the list of sites that are noncompliant with the updated policy. The report covers these sites:
+
+- Microsoft 365 group-connected team sites that aren't connected to Microsoft Teams
+- Communication sites
+- Modern team sites that aren't connected to Microsoft 365 groups
+- OneDrive
+
+The report displays the list of sites that are noncompliant. For each noncompliant site, it shows compatible segments, incompatible segments, and invalid segments (those that no longer exist)
+
+If a OneDrive is noncompliant, the report lets you remove other segments so that only the user's segment is associated with the OneDrive.
+
+> [!NOTE]
+> You only need to run this report if information barriers policies are changed. Depending on the number of sites in your organization, it can take a long time for this report to run.
+
+## Run the report
+
+1. [Download the latest SharePoint Online Management Shell](https://go.microsoft.com/fwlink/p/?LinkId=255251).
+
+ > [!NOTE]
+ > If you installed a previous version of the SharePoint Online Management Shell, go to Add or remove programs and uninstall "SharePoint Online Management Shell." <br>On the Download Center page, select your language and then click the Download button. You'll be asked to choose between downloading a x64 and x86 .msi file. Download the x64 file if you're running the 64-bit version of Windows or the x86 file if you're running the 32-bit version. If you don't know, see [Which version of Windows operating system am I running?](https://support.microsoft.com/help/13443/windows-which-operating-system). After the file downloads, run it and follow the steps in the Setup Wizard.
+
+2. Connect to SharePoint Online as a [global admin or SharePoint admin](/sharepoint/sharepoint-admin-role) in Microsoft 365. To learn how, see [Getting started with SharePoint Online Management Shell](/powershell/sharepoint/sharepoint-online/connect-sharepoint-online).
+
+3. Run the following command to build the report:
+
+ ```PowerShell
+ Start-SPOInformationBarriersPolicyComplianceReport
+ ```
+
+ Or, to automatically update any noncompliant OneDrive accounts when you build the report, run:
+
+ ```PowerShell
+ Start-SPOInformationBarriersPolicyComplianceReport -UpdateOneDriveSegments
+ ```
+
+4. Run the following command to view the status of the task:
+
+ ```PowerShell
+ Get-SPOInformationBarriersPolicyComplianceReport
+ ```
+
+ The command returns the following set of information:
+
+ `State: Completed`<br>
+ `Id: 9e2bd8d8-64a4-4e68-af63-81f0565c3c00`<br>
+ `StartTimeInUtc: 12/6/2020 10:56:12 PM`<br>
+ `CompleteTimeInUtc: 12/6/2020 10:56:17 PM`<br>
+ `QueuedTimeInUtc: 12/6/2020 10:51:06 PM`<br>
+ `UpdateOneDriveSegments: False`
+
+5. Run the following command to view the report:
+
+ ```PowerShell
+ Get-SPOInformationBarriersPolicyComplianceReport -reportid <ID>
+ ```
+
+ (Where *ID* is the report's Id from the previous step.)
+
+ The command returns the following set of information:
+
+ `Content: {3ef21e8a-69d9-4bf0-a70f-0328e5a18087, 76cd794c-b5f1-4f3d-ad48-075e805fca17, 93d93533-783a-4274-b9c9-b79a3b9beb99}`<br>
+ `HasNonCompliantSites: True`<br>
+ `State: Completed`<br>
+ `Id: 9e2bd8d8-64a4-4e68-af63-81f0565c3c00`<br>
+ `StartTimeInUtc: 9/22/2020 11:36:50 PM`<br>
+ `CompleteTimeInUtc: 9/22/2020 11:37:00 PM`<br>
+ `QueuedTimeInUtc: 9/22/2020 11:31:57 PM`<br>
+ `UpdateOneDriveSegments: False`
+
+ The Content row lists the sites that are noncompliant. If all sites are compliant, the Content row is empty and HasNonCompliantSites is "False."
+
+6. Run the following command to view details about the noncompliant segments associated with each site:
+
+ ```PowerShell
+ $report = Get-SPOInformationBarriersPolicyComplianceReport -reportid <ID> $report.Content
+ ```
+
+ (Where *ID* is the report's Id from the previous step.)
+
+ The command returns the following set of information for each site:
+
+ `SiteId: 3ef21e8a-69d9-4bf0-a70f-0328e5a18087`<br>
+ `SiteUrl: https://contoso.sharepoint.com/sites/Research`<br>
+ `SiteType: Group`<br>
+ `ComplianceState: NonCompliant`<br>
+ `CurrentSegments: Sales, Research`<br>
+ `OriginalSegments: Sales, Research`<br>
+ `InvalidIBSegments:` <br>
+ `IncompatibleSegmentsPairs: <Sales, Research>`<br>
+ `FailedToBeProcessed: False`<br>
+
+> [!NOTE]
+> For info about removing incompatible segments, see [Use information barriers with SharePoint](information-barriers.md#use-powershell-to-associate-segments-with-a-site). When you're done with a report, you can delete it by using `Remove-SPOInformationBarriersPolicyComplianceReport -reportid <>`
SharePoint https://docs.microsoft.com/en-us/SharePoint/information-barriers https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/live/SharePoint/SharePointOnline/information-barriers.md
@@ -22,9 +22,9 @@ description: "Learn about associating segments with a site, and what happens whe
Information barriers are policies in Microsoft 365 that a compliance admin can configure to prevent users from communicating and collaborating with each other. This is useful if, for example, one division is handling information that shouldn't be shared with specific other divisions, or a division needs to be prevented, or isolated, from collaborating with all users outside of the division. Information barriers are often used in highly regulated industries and those with compliance requirements, such as finance, legal, and government. [Learn more about information barriers](/microsoft-365/compliance/information-barriers).
-The following image illustrates three segments in an organization: HR, Sales, and Research. An information barrier policy has been defined that blocks communication and collaboration between the Sales and Research segments. These segments are incompatible.
+The following image illustrates three segments in an organization: HR, Sales, and Research. An information barrier policy has been defined that blocks communication and collaboration between the Sales and Research segments. These segments are incompatible.
-![Example of segments in an organization](media/info-barriers-segments-example.png)
+![Example of segments in an organization.](media/info-barriers-segments-example.png)
With SharePoint information barriers, a SharePoint or global admin can associate segments to a site to prevent the site from being shared with or accessed by users outside the segments. Up to 100 compatible segments can be associated with a site. The segments are associated at the site level (previously called site collection level). The Microsoft 365 group connected to the site is also associated with the site's segment.
@@ -33,13 +33,29 @@ In the above example, the HR segment is compatible with both Sales and Research.
## Prerequisites - [Make sure you meet the licensing requirements for information barriers](/office365/servicedescriptions/microsoft-365-service-descriptions/microsoft-365-tenantlevel-services-licensing-guidance/microsoft-365-security-compliance-licensing-guidance#information-barriers).-- Create segments and define the users in each. Create policies that allow or block communication between the segments, and then set them to active. For info, see [Define policies for information barriers](/office365/securitycompliance/information-barriers-policies).-- [Complete the form](https://forms.microsoft.com/Pages/ResponsePage.aspx?id=v4j5cvGGr0GRqy180BHbR_mCQfArPllNo4NRhexFZxRUNEZCTTZLVVJHOEJOVVlCTUdJNDVERko5Qy4u) to enable SharePoint and OneDrive information barriers in your organization. Please note that SharePoint and OneDrive information barriers can only be enabled in your tenant if you already have at least one active information barriers policy. -- After SharePoint and OneDrive information barriers are enabled in your tenant, wait 24 hours for the changes to propagate through your environment.
+- [Complete the form](https://forms.microsoft.com/Pages/ResponsePage.aspx?id=v4j5cvGGr0GRqy180BHbR_mCQfArPllNo4NRhexFZxRUNEZCTTZLVVJHOEJOVVlCTUdJNDVERko5Qy4u) to enable SharePoint and OneDrive information barriers in your organization.
+- Create segments and define the users in each. Create policies that allow or block communication between the segments, and then set them to active. For info, see [Define policies for information barriers](/office365/securitycompliance/information-barriers-policies).
+- After you've set your information barrier policies to active, wait 24 hours for the changes to propagate through your environment.
+
+## View and manage information segments in the SharePoint admin center
+
+To view, edit, or remove information segments for a site, use the [Active sites page of the new SharePoint admin center](https://admin.microsoft.com/sharepoint?page=siteManagement&modern=true).
+
+The Segments column lists the first segment associated with the site and shows whether the site has additional segments associated. [Learn how to show or move this column](manage-sites-in-new-admin-center.md#customize-columns)
+
+![Segments column on the Active sites page.](media/segments-column.png)
+
+To view the complete list of segments associated with a site, select the site, and then select the **Policies** tab.
+
+![Policies tab of the details panel listing all associated segments.](media/info-segments-details.png)
+
+To edit the segments associated with the site, select **Edit**, add or remove segments, and then select **Save**.
+
+![Edit information segments panel.](media/edit-info-segments.png)
## Use PowerShell to associate segments with a site
-1. Connect to the [Security & Compliance Center PowerShell](/powershell/exchange/office-365-scc/connect-to-scc-powershell/connect-to-scc-powershell) as a global admin.
+1. Connect to the [Security & Compliance Center PowerShell](/powershell/exchange/office-365-scc/connect-to-scc-powershell/connect-to-scc-powershell) as a global admin.
2. Run the following command to get the list of segments and their GUIDs.
@@ -58,7 +74,7 @@ In the above example, the HR segment is compatible with both Sales and Research.
4. [Download the latest SharePoint Online Management Shell](https://go.microsoft.com/fwlink/p/?LinkId=255251). > [!NOTE]
- > If you installed a previous version of the SharePoint Online Management Shell, go to Add or remove programs and uninstall "SharePoint Online Management Shell." <br>On the Download Center page, select your language and then click the Download button. You'll be asked to choose between downloading a x64 and x86 .msi file. Download the x64 file if you're running the 64-bit version of Windows or the x86 file if you're running the 32-bit version. If you don't know, see https://support.microsoft.com/help/13443/windows-which-operating-system. After the file downloads, run it and follow the steps in the Setup Wizard.
+ > If you installed a previous version of the SharePoint Online Management Shell, go to Add or remove programs and uninstall "SharePoint Online Management Shell." <br>On the Download Center page, select your language and then click the Download button. You'll be asked to choose between downloading a x64 and x86 .msi file. Download the x64 file if you're running the 64-bit version of Windows or the x86 file if you're running the 32-bit version. If you don't know, see [Which version of Windows operating system am I running?](https://support.microsoft.com/help/13443/windows-which-operating-system). After the file downloads, run it and follow the steps in the Setup Wizard.
5. Connect to SharePoint Online as a [global admin or SharePoint admin](/sharepoint/sharepoint-admin-role) in Microsoft 365. To learn how, see [Getting started with SharePoint Online Management Shell](/powershell/sharepoint/sharepoint-online/connect-sharepoint-online).
@@ -97,7 +113,7 @@ Get-SPOSite -Identity <site URL> | Select InformationSegment
Site owners can view the segments associated with a site by selecting **Settings** ![Icon for Settings.](media/a47a06c3-83fb-46b2-9c52-d1bad63e3e60.png)> **Site information**.
-![Settings icon.](media/site-information-segments.png)
+![Information segments listed in the Site information panel.](media/site-information-segments.png)
## Sharing sites that have segments associated
@@ -134,7 +150,7 @@ Users will see search results from:
If a SharePoint site ownerΓÇÖs segment changes, the user won't be able to access the site if their segment doesn't match any of the segments associated with the site. To allow the user to access the site, a SharePoint admin must associate the user's new segment with the site.
-If a compliance administrator changes an existing policy, the change may impact the compatibility of the segments associated with a site. For example, segments that were once compatible may no longer be compatible. A SharePoint admin must change the segments associated with an affected site accordingly.
+If a compliance administrator changes an existing policy, the change may impact the compatibility of the segments associated with a site. For example, segments that were once compatible may no longer be compatible. A SharePoint admin must change the segments associated with an affected site accordingly. [Learn how to create an information barriers policy compliance report in PowerShell](info-barriers-report.md)
Any sharing links will only work if a user's new segment or the new information barrier policy still allows the user to access the site.
SharePoint https://docs.microsoft.com/en-us/SharePoint/manage-security-groups https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/live/SharePoint/SharePointOnline/manage-security-groups.md
@@ -3,7 +3,7 @@ title: "Manage security groups"
ms.reviewer: srice ms.author: mikeplum author: MikePlumleyMSFT
-manager: pamgreen
+manager: serdars
audience: Admin f1.keywords: CSH ms.topic: article
SharePoint https://docs.microsoft.com/en-us/SharePoint/managed-metadata https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/live/SharePoint/SharePointOnline/managed-metadata.md
@@ -3,7 +3,7 @@ title: "Introduction to managed metadata"
ms.reviewer: vrchowdh ms.author: mikeplum author: MikePlumleyMSFT
-manager: pamgreen
+manager: serdars
ms.date: 5/22/2018 audience: End User f1.keywords:
SharePoint https://docs.microsoft.com/en-us/SharePoint/open-term-store-management-tool https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/live/SharePoint/SharePointOnline/open-term-store-management-tool.md
@@ -3,7 +3,7 @@ title: "Open the Term Store Management Tool"
ms.reviewer: anfra ms.author: mikeplum author: MikePlumleyMSFT
-manager: pamgreen
+manager: serdars
audience: Admin f1.keywords: NOCSH ms.topic: article
SharePoint https://docs.microsoft.com/en-us/SharePoint/portal-health https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/live/SharePoint/SharePointOnline/portal-health.md
@@ -3,7 +3,7 @@ title: "Creating and launching a healthy SharePoint portal"
ms.reviewer: ms.author: jhendr author: JoanneHendrickson
-manager: pamgreen
+manager: serdars
audience: ITPro f1.keywords: - NOCSH
@@ -24,19 +24,19 @@ A portal is a Microsoft SharePoint site on your intranet that has a large number
This set of guidance will walk you through best practices and recommendations before you launch your portal and how to keep your portal healthy.
-||**What to do**|**Follow this**|
-|:-----|:-----|:-----|
+|**Icon**|**What to do**|**Follow this**|
+|-----|-----|-----|
|![Deploy](https://docs.microsoft.com/Office/media/icons/PNGs/deploy-blue-32.png "Staged rollout")|[Plan the rollout of your portal](https://docs.microsoft.com/Office365/Enterprise/planportallaunchroll-out)|Launch in waves|
-|![Alt image text](https://docs.microsoft.com/office/media/icons/PNGs/document-3-blue-32.png "Look and feel")|[Portal design guidance](https://aka.ms/spdesignguidance)|Review the guidance while designing your sites|</br>
-|![Alt image text](media/page-diag-tool.png "Modern diagnostics tool")|[Run the Page Diagnostics for SharePoint tool](https://aka.ms/perftool)|Validate your pages and follow the guidance|
-|![Alt image text](https://docs.microsoft.com/Office/media/icons/PNGs/bandwidth-blue-32.png "Optimize your Performance")|Optimize your Performance|Follow the guidance below and run the Page Diagnostics for SharePoint tool|</br>
-||![Alt image text](https://docs.microsoft.com/Office/media/icons/PNGs/globe-hyperlink-blue-32.png "CDN") [Use CDN for better performance](https://aka.ms/spocdn)|Implement Public and Private Content Delivery Networks (CDN)|
-||![Alt image text](https://docs.microsoft.com/Office/media/icons/PNGs/graph-4-blue-32.png "Batch REST calls") [Batch REST API calls to SharePoint](https://docs.microsoft.com/sharepoint/dev/sp-add-ins/make-batch-requests-with-the-rest-apis)|Combine operations into fewer requests|
-||![Alt image text](https://docs.microsoft.com/Office/media/icons/PNGs/analytics-usage-report-blue-32.png "Slow web parts") [Improve performance for slow web parts](https://go.microsoft.com/fwlink/?linkid=2099018)|Follow guidance to remediate common issues|
-||![Alt image text](https://docs.microsoft.com/Office/media/icons/bill-blue.png "Page weight") [Review page weight](https://go.microsoft.com/fwlink/?linkid=2099017)|Follow guidance to reduce page weight in your site pages|
-||![Alt image text](https://docs.microsoft.com/Office/media/icons/PNGs/task-list-planning-blue-32.png "Calls on a page") [Limit the number of requests to a page](https://docs.microsoft.com/Office365/Enterprise/modern-page-call-optimization)|Limit the number of web parts and calls into SharePoint|
-||![Alt image text](https://docs.microsoft.com/Office/media/icons/PNGs/picture-photo-blue-32.png "Optimize images") [Optimize your images](https://go.microsoft.com/fwlink/?linkid=2099113)|Follow basic image optimization for the web|
-||![Alt image text](https://docs.microsoft.com/Office/media/icons/PNGs/files-blue-32.png "iFrames") [Limit and use Iframes carefully](https://go.microsoft.com/fwlink/?linkid=2099016)|Don't use more than 2 Iframes on a page|
-||![Alt image text](https://docs.microsoft.com/office/media/icons/graph-3-blue.png "Optimize extensions") [Optimize extensions](https://go.microsoft.com/fwlink/?linkid=2118836)|Follow the guidance to optimize and limit your custom extensions|
-|![Alt image text](https://docs.microsoft.com/office/media/icons/PNGs/task-checklist-planning-blue-32.png "Modern portal limits")|[Modern portal limits](https://docs.microsoft.com/Office365/Enterprise/modern-portal-limits)|Follow the limits for modern portals to further optimize performance|</br>
-|![Alt image text](https://docs.microsoft.com/Office/media/icons/globe-internet.png "Network optimization")|[Network optimization](https://aka.ms/O365IP)|Configure your URLs and IP endpoints|</br>
+|![Document 3 blue 32](https://docs.microsoft.com/office/media/icons/PNGs/document-3-blue-32.png "Look and feel")|[Portal design guidance](https://aka.ms/spdesignguidance)|Review the guidance while designing your sites|</br>
+|![Page diagnostics tool](media/page-diag-tool.png "Modern diagnostics tool")|[Run the Page Diagnostics for SharePoint tool](https://aka.ms/perftool)|Validate your pages and follow the guidance|
+|![Bandwidth blue 32](https://docs.microsoft.com/Office/media/icons/PNGs/bandwidth-blue-32.png "Optimize your Performance")|Optimize your Performance|Follow the guidance below and run the Page Diagnostics for SharePoint tool|</br>
+||![Global hyperlink blue 32](https://docs.microsoft.com/Office/media/icons/PNGs/globe-hyperlink-blue-32.png "CDN") [Use CDN for better performance](https://aka.ms/spocdn)|Implement Public and Private Content Delivery Networks (CDN)|
+||![Graph 4 blue 32](https://docs.microsoft.com/Office/media/icons/PNGs/graph-4-blue-32.png "Batch REST calls") [Batch REST API calls to SharePoint](https://docs.microsoft.com/sharepoint/dev/sp-add-ins/make-batch-requests-with-the-rest-apis)|Combine operations into fewer requests|
+||![Analytics usage report blue 32](https://docs.microsoft.com/Office/media/icons/PNGs/analytics-usage-report-blue-32.png "Slow web parts") [Improve performance for slow web parts](https://go.microsoft.com/fwlink/?linkid=2099018)|Follow guidance to remediate common issues|
+||![Bill blue](https://docs.microsoft.com/Office/media/icons/bill-blue.png "Page weight") [Review page weight](https://go.microsoft.com/fwlink/?linkid=2099017)|Follow guidance to reduce page weight in your site pages|
+||![Task list planning blue 32](https://docs.microsoft.com/Office/media/icons/PNGs/task-list-planning-blue-32.png "Calls on a page") [Limit the number of requests to a page](https://docs.microsoft.com/Office365/Enterprise/modern-page-call-optimization)|Limit the number of web parts and calls into SharePoint|
+||![Picture photo blue 32](https://docs.microsoft.com/Office/media/icons/PNGs/picture-photo-blue-32.png "Optimize images") [Optimize your images](https://go.microsoft.com/fwlink/?linkid=2099113)|Follow basic image optimization for the web|
+||![Files blue 32](https://docs.microsoft.com/Office/media/icons/PNGs/files-blue-32.png "iFrames") [Limit and use Iframes carefully](https://go.microsoft.com/fwlink/?linkid=2099016)|Don't use more than 2 Iframes on a page|
+||![Graph 3 blue](https://docs.microsoft.com/office/media/icons/graph-3-blue.png "Optimize extensions") [Optimize extensions](https://go.microsoft.com/fwlink/?linkid=2118836)|Follow the guidance to optimize and limit your custom extensions|
+|![Task checklist planning blue 32](https://docs.microsoft.com/office/media/icons/PNGs/task-checklist-planning-blue-32.png "Modern portal limits")|[Modern portal limits](https://docs.microsoft.com/Office365/Enterprise/modern-portal-limits)|Follow the limits for modern portals to further optimize performance|</br>
+|![Globe Internet](https://docs.microsoft.com/Office/media/icons/globe-internet.png "Network optimization")|[Network optimization](https://aka.ms/O365IP)|Configure your URLs and IP endpoints|</br>
SharePoint https://docs.microsoft.com/en-us/SharePoint/publish-content-type https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/live/SharePoint/SharePointOnline/publish-content-type.md
@@ -3,7 +3,7 @@ title: "Publish a content type"
ms.reviewer: anfra ms.author: mikeplum author: MikePlumleyMSFT
-manager: pamgreen
+manager: serdars
audience: Admin f1.keywords: NOCSH ms.topic: article
SharePoint https://docs.microsoft.com/en-us/SharePoint/remove-columns-content-type https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/live/SharePoint/SharePointOnline/remove-columns-content-type.md
@@ -3,7 +3,7 @@ title: "Remove columns from a content type"
ms.reviewer: anfra ms.author: mikeplum author: MikePlumleyMSFT
-manager: pamgreen
+manager: serdars
audience: Admin f1.keywords: NOCSH ms.topic: article
SharePoint https://docs.microsoft.com/en-us/SharePoint/restricted-domains-sharing https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/live/SharePoint/SharePointOnline/restricted-domains-sharing.md
@@ -3,7 +3,7 @@ title: "Domain restrictions when sharing SharePoint & OneDrive content"
ms.reviewer: srice ms.author: mikeplum author: MikePlumleyMSFT
-manager: pamgreen
+manager: serdars
audience: End User f1.keywords: - NOCSH
SharePoint https://docs.microsoft.com/en-us/SharePoint/set-up-new-group-for-term-sets https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/live/SharePoint/SharePointOnline/set-up-new-group-for-term-sets.md
@@ -3,7 +3,7 @@ title: "Set up a new group for term sets"
ms.reviewer: anfra ms.author: mikeplum author: MikePlumleyMSFT
-manager: pamgreen
+manager: serdars
audience: End User f1.keywords: NOCSH ms.topic: article
SharePoint https://docs.microsoft.com/en-us/SharePoint/set-up-new-term-set https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/live/SharePoint/SharePointOnline/set-up-new-term-set.md
@@ -3,7 +3,7 @@ title: "Set up a new term set"
ms.reviewer: anfra ms.author: mikeplum author: MikePlumleyMSFT
-manager: pamgreen
+manager: serdars
audience: Admin f1.keywords: NOCSH ms.topic: article
SharePoint https://docs.microsoft.com/en-us/SharePoint/sharepoint-azureb2b-integration-preview https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/live/SharePoint/SharePointOnline/sharepoint-azureb2b-integration-preview.md
@@ -3,7 +3,7 @@ title: Azure AD B2B integration for SharePoint & OneDrive
ms.reviewer: srice ms.author: mikeplum author: MikePlumleyMSFT
-manager: pamgreen
+manager: serdars
audience: Admin f1.keywords: - CSH
SharePoint https://docs.microsoft.com/en-us/SharePoint/sharepoint-onedrive-error-message https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/live/SharePoint/SharePointOnline/sharepoint-onedrive-error-message.md
@@ -3,7 +3,7 @@ title: "Sharing errors in SharePoint and OneDrive"
ms.reviewer: srice ms.author: mikeplum author: MikePlumleyMSFT
-manager: pamgreen
+manager: serdars
audience: Admin f1.keywords: - NOCSH
SharePoint https://docs.microsoft.com/en-us/SharePoint/sharing-reports https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/live/SharePoint/SharePointOnline/sharing-reports.md
@@ -3,7 +3,7 @@ title: "Report on sharing"
ms.reviewer: srice ms.author: mikeplum author: MikePlumleyMSFT
-manager: pamgreen
+manager: serdars
audience: Admin f1.keywords: - NOCSH
SharePoint https://docs.microsoft.com/en-us/SharePoint/site-permissions https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/live/SharePoint/SharePointOnline/site-permissions.md
@@ -3,7 +3,7 @@ title: "Admin center site permissions reference"
ms.reviewer: srice ms.author: mikeplum author: MikePlumleyMSFT
-manager: pamgreen
+manager: serdars
audience: Admin ROBOTS: NOINDEX f1.keywords:
SharePoint https://docs.microsoft.com/en-us/SharePoint/sites-usage-guidelines https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/live/SharePoint/SharePointOnline/sites-usage-guidelines.md
@@ -3,7 +3,7 @@ title: Create guidelines for site usage
ms.reviewer: description: Checklist to help guide users to create their SharePoint site usage guidance. author: jhendr
-manager: pamgreen
+manager: serdars
ms.assetid: ms.service: sharepoint-online ms.tgt_pltfrm: na
@@ -22,7 +22,7 @@ Using the steps below as a template, create your own custom guidance for SharePo
[Download the PDF](https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/raw/live/SharePoint/SharePointOnline/spodownloads/Sites-Usage-Guidelines-template.pdf)
-## ![Alt image text](media/map.png "A map") Introduction
+## ![Introduction - map](media/map.png "A map") Introduction
**Guidance:**</br> - Provide a short introduction to frame your guidelines. If you have broader business or digital resource use policy, link to it if it applies to SharePoint sites as well.
@@ -31,7 +31,7 @@ Using the steps below as a template, create your own custom guidance for SharePo
-## ![Alt image text](media/document.png "Guidelines") General guidelines
+## ![Document listing guidelines](media/document.png "Guidelines") General guidelines
**Guidance:**</br> - Provide general policy statements that you want your users to follow. These may include key business uses you have defined for sites, internal communication policies, or security and privacy guidelines.
@@ -43,7 +43,7 @@ Using the steps below as a template, create your own custom guidance for SharePo
*Here are some things to keep in mind as you work with your SharePoint sites. Refer to [**insert your organization's name**] business resource use policy. These policies apply to all SharePoint site usage.*
-## ![Alt image text](media/subsite.png "Site") Guidelines for creating your site
+## ![Subsite creation guidelines](media/subsite.png "Site") Guidelines for creating your site
**Guidance:**</br> - Provide basic procedural guidance. How does someone get a SharePoint site? It may be via the "Create site" link on the SharePoint start page or you may have a unique provisioning process for your organization.
@@ -65,7 +65,7 @@ Using the steps below as a template, create your own custom guidance for SharePo
*When you set up your site, it's important to select the appropriate site classification level. [**Insert link to your organization's data classification guidelines**].*
-## ![Alt image text](media/navigation.png "Site design") Your site designs and customizations
+## ![Navigation through designs and customizations](media/navigation.png "Site design") Your site designs and customizations
**Guidance:**</br> - Provide information on design guidelines. Does your organization have or allow custom themes? Or do you stick with out-of-the-box options?
@@ -83,7 +83,7 @@ Using the steps below as a template, create your own custom guidance for SharePo
*It's important that your site meet your business needs. If you need to create a custom add-in or deploy a resource-intensive app, work with our internal team. For more information, contact [**insert information on how to contact your IT team**].*
-## ![Alt image text](media/sharing.png "Sharing") Sharing guidelines
+## ![Sharing the guidelines](media/sharing.png "Sharing") Sharing guidelines
**Guidance:**</br> - Provide information on the way your organization has set up sharing. If you have modified the settings from the defaults, you can tell your site owners what the sharing settings are for your organization, including for external sharing.
@@ -98,7 +98,7 @@ Using the steps below as a template, create your own custom guidance for SharePo
*As site owner, you will receive access requests when someone shares your site. You can approve or decline any requests sent to you.*
-## ![Alt image text](media/capacity.png "Capacity") Capacity guidelines
+## ![Guidelines related to storage capacity](media/capacity.png "Capacity") Capacity guidelines
**Guidance:** </br> - Provide information on the site storage guidelines or limits (if you manage them manually). Tell site owners if you have a process and policy for requesting more.
@@ -110,7 +110,7 @@ Using the steps below as a template, create your own custom guidance for SharePo
*Your site allows for _____ MB/GB of storage. You're encouraged to remove files and content you don't need anymore.*
-## ![Alt image text](media/secure.png "Access") Managing access
+## ![Securing access](media/secure.png "Access") Managing access
**Guidance:**</br> - Provide detailed information on site access. What are your processes and policies for managing site access? What level of control do your site owners have? If you manage access on behalf of your site owners, let them know that you will be reviewing site permissions regularly to keep them in line with your organization's policies. Explain how you will communicate changes to permissions to them.
@@ -122,7 +122,7 @@ Using the steps below as a template, create your own custom guidance for SharePo
*Plan to review your site's permissions on a regular basis and set the level of access appropriately.*
-## ![Alt image text](media/policy.png "Policy") Site lifecycle policy
+## ![Policy of site lifecycle](media/policy.png "Policy") Site lifecycle policy
**Guidance:**</br> - Provide your organization's lifecycle policy for sites. Does your organization set site expirations automatically or with a managed process? Do you set Microsoft 365 Group expiration policies that impact SharePoint team sites? Let your site owners know when their site will expire, how they will be notified, what will happen and what they need to do to extend their site.
SharePoint https://docs.microsoft.com/en-us/SharePoint/turn-external-sharing-on-or-off https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/live/SharePoint/SharePointOnline/turn-external-sharing-on-or-off.md
@@ -3,7 +3,7 @@ title: "Manage sharing settings"
ms.reviewer: srice ms.author: mikeplum author: MikePlumleyMSFT
-manager: pamgreen
+manager: serdars
audience: Admin f1.keywords: CSH ms.topic: article
SharePoint https://docs.microsoft.com/en-us/SharePoint/understanding-permission-levels https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/live/SharePoint/SharePointOnline/understanding-permission-levels.md
@@ -3,7 +3,7 @@ title: "Understanding permission levels in SharePoint"
ms.reviewer: srice ms.author: mikeplum author: MikePlumleyMSFT
-manager: pamgreen
+manager: serdars
audience: ITPro ROBOTS: NOINDEX f1.keywords:
@@ -55,8 +55,8 @@ Default permission levels allow you to quickly and easily provide common levels
You can make changes to any of the default permissions levels, except **Full Control** and **Limited Access**, both of which are described more fully in the following table.
-|**Permission Level**|**Description**||
-|:-----|:-----|:-----|
+|**Permission Level**|**Description**|
+|-----|-----|
|Full Control <br/> |Contains all available SharePoint permissions. By default, this permission level is assigned to the Owners group. It can't be customized or deleted. <br/> | |Design <br/> |Create lists and document libraries, edit pages and apply themes, borders, and style sheets on the site. There is no SharePoint group that is assigned this permission level automatically. <br/> | |Edit <br/> |Add, edit, and delete lists; view, add, update, and delete list items and documents. By default, this permission level is assigned to the Members group. <br/> |
SharePoint https://docs.microsoft.com/en-us/SharePoint/what-is-permissions-inheritance https://github.com/MicrosoftDocs/OfficeDocs-SharePoint/commits/live/SharePoint/SharePointOnline/what-is-permissions-inheritance.md
@@ -3,7 +3,7 @@ title: "What is permissions inheritance?"
ms.reviewer: srice ms.author: mikeplum author: MikePlumleyMSFT
-manager: pamgreen
+manager: serdars
audience: Admin ROBOTS: NOINDEX f1.keywords: