-# Manage access to web content in Microsoft Copilot for Microsoft 365 responses

-Microsoft Copilot for Microsoft 365 combines the power of large language models (LLMs) with your organization’s data – all in the flow of work – to turn your words into one of the most powerful productivity tools on the planet. Copilot can provide summaries of chats, messages, and meetings, answer business questions, and generate content. For more information, see [How Microsoft Copilot for Microsoft 365 works](https://www.youtube.com/watch?v=B2-8wrF9Okc).

-As your organizationΓÇÖs Microsoft 365 admin, you can turn off CopilotΓÇÖs ability to access and include web content when it responds to your usersΓÇÖ prompts. For more information on how this control impacts data, privacy, and security within Microsoft Copilot for Microsoft 365, see [Data, Privacy, and Security for Microsoft Copilot for Microsoft 365](microsoft-365-copilot-privacy.md#microsoft-copilot-for-microsoft-365-and-the-web-content-plugin).

-## Before you begin

-## Choose whether Microsoft Copilot for Microsoft 365 can access web content

-Microsoft Copilot for Microsoft 365 chat experiences in Bing, Microsoft Edge, and the Microsoft Teams app has a feature that allows Copilot to reference web content when responding to user prompts. Allowing Copilot for Microsoft 365 to reference web content enhances the end user experience and productivity with Copilot. The feature is automatically turned on when you first start using Copilot. You can turn off this feature by following these steps:

-For Search admins and Global admins:

-1. In the Microsoft 365 admin center, go to **Settings** > **Search & intelligence**.

-2. On the **Configurations** page, select **Improved responses with web content in Copilot for Microsoft 365**.

-3. Select Change.

-4. Unselect the checkbox for **Allow Copilot to improve responses with web content**.

-5. Select Save.

-For Global admins only:

-1. In the admin center, go to **Settings** > **Org settings**.

-2. On the Copilot page, select **Improved responses with web content in Copilot for Microsoft 365**.

-4. Unselect the checkbox for **Allow Copilot to improve responses with web content**.

-5. Select **Save**.

-## End user action required

-There's a separate toggle for end users to enable and disable web access for Microsoft Copilot, and it can be found in the Plugins menu for Copilot. This toggle is initially off by default, and users will have to enable it to receive this experience.

-When a user submits their prompt with the web toggle turned on, they may receive two separate responses. If resources are found within Microsoft 365, the user will see **From your company's resources, emails, Teams messages, etc**. If resources are found outside of Microsoft 365, the user will see **From the web:**. The user can see results from both. Additionally, if the results are from the web only, the user will see the same **From the web:** heading.

-If you turn off web access from the admin center, this control is disabled. However, if you enable web access, your users must enable the toggle in their settings as well to allow web access.

-## How to disable chat experiences

-If you want to disable the chat experiences, you need to disable the service plan named **Business Chat** in the license management settings:

-1. Sign in to the [Microsoft 365 admin center](https://admin.microsoft.com), go to the navigation pane, and select **Users** > **Active users**.

-2. On the **Active users** page, select a specific user, and then **Manage product licenses**. You can only manage licenses and apps for one user at a time.

-3. To do this for multiple users, you must use a PowerShell query. In the **Licenses and apps** tab, clear the **Business Chat** checkbox.

-> When using Microsoft Copilot for Microsoft 365, your organizationΓÇÖs data might leave the Microsoft 365 service boundary under the following circumstances:

->

-> - When youΓÇÖre using plugins to help Microsoft Copilot for Microsoft 365 to provide more relevant information. Check the privacy statement and terms of use of the plugin to determine how it will handle your organizationΓÇÖs data. For information, see [Extensibility of Microsoft Copilot for Microsoft 365](#extensibility-of-microsoft-copilot-for-microsoft-365).

-> - When youΓÇÖre using the web content plugin to enhance chat answers, Copilot for Microsoft 365 will generate a search query that is sent to Bing for the latest information from the web. For more information, [Microsoft Copilot for Microsoft 365 and the web content plugin](#microsoft-copilot-for-microsoft-365-and-the-web-content-plugin).

-## Microsoft Copilot for Microsoft 365 and the web content plugin

-Copilot for Microsoft 365 has the option to enhance chat answers with the latest information from the web. When the web content plugin is enabled, Copilot may fetch information from the Bing search index when Copilot determines that information from the web will help provide a better, more grounded response.

-Admin controls and user-level toggle are available to [manage whether the web content plugin is enabled](#controls-available-to-manage-the-use-of-web-content) in your environment.

-### How the web content plugin works

-When the web content plugin is enabled in chat, Copilot for Microsoft 365 parses the userΓÇÖs prompt and identifies terms where web grounding could improve the quality of the response. Based on these terms, Copilot generates a search query that is sent to the [Bing Search API](/bing/search-apis/bing-web-search/overview) asking for more information. This search query is different from the userΓÇÖs promptΓÇöit usually consists of a few words informed by the userΓÇÖs prompt and/or Microsoft 365 data. It doesn't automatically include the entirety of Microsoft 365 documents associated with the prompt.

-The following table provides an example of a user's prompt, the search queries sent, and Copilot's response.

-|Entity |Text |

-|||

-|Prompt (as written by the user) |We're considering a possible acquisition of Fabrikam. Help me put together a 200-word summary report of publicly available financial information on the company, including their business strategy. |

-|Search queries (generated by Copilot and sent to the Bing search API) |Fabrikam strategy <br/> Fabrikam financials |

-|Response (generated by Copilot) | Fabrikam is a CPG startup that offers healthier food alternatives but with the same familiar taste as traditional brands. The company gathered $4.5 million in seed funding in 2019 and raised $31.5 million in a series B funding round in 2022. As of January 2023, Fabrikam raised a total of $83.4 million in funding and is on target to more than double its sales this year. <br/><br/> As the pandemic hit, Fabrikam faced the challenge of pivoting from brick-and-mortar stores to online sales, and thatΓÇÖs where their influencer marketing strategy came into play. Instead of relying on in-store events and promotions, Fabrikam turned to social media and influencer partnerships to build brand awareness and reach a wider audience. The company also approached innovation from a genuine angle, balancing traditional consumption drivers with better-for-you offerings and having a holistic, robust distribution strategy.<br/><br/>In summary, Fabrikam has raised over $55 million in funding and has a strong influencer marketing strategy that has helped them pivot to online sales during the pandemic. |

-In this example, only the two search queries are sent to the Bing Search API. After the user enters their prompt, the chat experience will display any queries being generated and sent to Bing. The user's prompts and Copilot's responses are stored within Microsoft 365. Search queries sent to the Bing Search API by Copilot for Microsoft 365 are disassociated from the user ID and tenant ID.

-The Bing Search API is provided by Bing.com, which operates separately from Microsoft 365 and has different data-handling practices. The use of Bing is covered by the [Microsoft Services Agreement](https://www.microsoft.com/servicesagreement) between each user and Microsoft, together with the [Microsoft Privacy Statement](https://privacy.microsoft.com/privacystatement). The [Microsoft Products and Services Data Protection Addendum (DPA)](https://www.microsoft.com/licensing/docs/view/Microsoft-Products-and-Services-Data-Protection-Addendum-DPA) doesnΓÇÖt apply to the use of web content plugin or the Bing Search API.

-### Controls available to manage the use of web content

-Admins can block access to web content in Copilot for Microsoft 365. For more information, see [Manage access to web content in Microsoft Copilot for Microsoft 365 responses](/microsoft-365-copilot/manage-public-web-access). Even when allowed by the admin, users still have the option whether or not they want to use the web plugin. For more information, see [Use additional data sources with Microsoft 365 Copilot](https://support.microsoft.com/topic/b41e679a-ee19-4a8d-ab5c-ebd00ff46d71).

-> [!NOTE]

-> The policy settings that control the use of optional connected experiences in Microsoft 365 Apps donΓÇÖt apply to Microsoft Copilot for Microsoft 365 and web content.

-1. Sign in to the <a href="https://go.microsoft.com/fwlink/p/?linkid=2024339" target="_blank">Microsoft 365 admin center</a>.

-1. Go to **Settings**ΓÇ»>ΓÇ»**Org settings**, and choose the **Organization profile** tab.

-1. Choose **Custom tiles for Apps** > **Add a custom tile**.

-1. Enter a tile name for the new tile. The name appears in the tile.

- > The image should be 60x60 pixels and be available to everyone in your organization without requiring authentication.

-1. Select **Save changes** to create the custom tile.

-Your custom tile will appear within the next 24 hours in the app launcher on the **All** tab for you and your users.

-Your custom tile will appear within the next 24 hours in Microsoft 365 Apps for you and your users.

-> If you don't see the custom tile created in the previous steps, make sure you have an Exchange Online mailbox assigned to you and you've signed into your mailbox at least once. These steps are required for custom tiles in Microsoft 365.

-1. In the admin center, go to the **Settings**ΓÇ»>ΓÇ»**Org Settings**ΓÇ»>ΓÇ»**Organization profile** tab.

-1. On the Organization profile page, go to **Custom tiles for Apps**, select the three dots next to your Custom tile, and select **Edit custom tile**.

-1. Update the **Tile name**, **URL**,ΓÇ»**Description**, or **Image URL** for the custom tile (For steps, see [Add a custom tile to Apps](#add-a-custom-tile-for-apps)).

-1. Select **Update**ΓÇ»>ΓÇ»**Close**.

-To delete a custom tile, from the Custom tiles window, select the tile, and select **Remove tile** > **Delete**.

-2. On the **Home** tab, choose **New event**.

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-3. In the To field, type the name of the conference room or equipment you want to reserve, in addition to any attendees you'd like to invite.

- Or, select **To** then double-click the conference room or equipment from the list. Then select **OK**.

-4. In the **Subject** line, type the purpose of the reservation or meeting.

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-5. Change the **Location** value or leave as is.

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-6. Change the **Start time** and **End time**. Or, select **All day event**. To make the meeting or reservation repeat, select **Recurrence** at the top.

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-8. To allow others to join online or call in to the meeting, select **Teams Meeting**.

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-9. To make sure the room, equipment, and people you've invited are available, select **Scheduling Assistant** at the top. Then select an available time in the calendar.

- > In the scheduling calendar, blue means the room or equipment is reserved, or busy. Select the white, or free, area on the calendar.

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-Open Outlook and create a new meeting. Add the room or equipment to the meeting as if it were a person and select **Scheduling Assistant** to see a live calendar view of the room or equipment's availability. If the hour slot is clear, it's available; if it's blue, it's reserved.

-No, you don't need someone to accept or decline requests. You can decide whether you want to let the room or equipment be automatically booked or managed by someone in your company.

-> [!VIDEO https://www.microsoft.com/videoplayer/embed/RE1IEWf]

-1. On the **New rule** page, complete the steps.

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-1. Under Do the following, leave **Append the disclaimer** selected.

-1. Select **Enter text**, type your disclaimer, and then select **Save**.

-1. Under **Except if**, choose whether you want exceptions for sender, recipient, attachment and more and follow those steps.

-1. Choose **Next**.

-1. Under **Rule mode**, choose **Enforce** to turn on the disclaimer immediately, otherwise, choose **Test with Policy Tips** or **Test without Policy Tips**.

-1. Choose a Severity level.

-1. Choose **Activate this rule on** and specify a date.

-1. Choose **Deactivate this rule on** and specify a date.

-1. Choose **Stop processing more rules** if you only want this signature rule to run.

-1. Choose **Defer the message** if rule processing doesnΓÇÖt complete if you want this experience.

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-To gain these and other capabilities to manage email signatures, use a third-party tool. Please do an internet search for **email signature software**. A number of these providers are Microsoft Gold Partners and their software provides these capabilities.

-Check out [Microsoft 365 small business help](https://go.microsoft.com/fwlink/?linkid=2197659) on YouTube.

-As an admin, you can add or remove licenses for your business subscriptions in the Microsoft 365 admin center.

-1. Admins find and contact a partner using the form at <a href="https://www.microsoft.com/solution-providers/home" target="_blank">https://www.microsoft.com/solution-providers/home</a>.

-Proof of payment is provided in the form of Fapiaos. You can submit your Fapiao request to our [Fapiao system](https://go.microsoft.com/fwlink/p/?LinkId=395314) about three (3) days after you have paid.

-**If you have a MOSA billing account type:**

-**If you have a MOSA billing account type:**

-**If you have a MOSA billing account type:**

-**If you have a MOSA billing account type:**

-Check out this video and others on our [YouTube channel](https://go.microsoft.com/fwlink/?linkid=2198013).

-> [!VIDEO https://www.microsoft.com/videoplayer/embed/RE1SBE2?autoplay=false]

-As a Microsoft 365 global admin, you can deploy Office Add-ins to users via the Centralized Deployment feature (see [Deploy Office Add-ins in the admin center](../admin/manage/manage-deployment-of-add-ins.md)). In addition to deploying Office Add-ins via the Microsoft 365 admin center, you can also use Microsoft PowerShell. Install the [O365 Centralized Add-In Deployment Module for Windows PowerShell](https://www.powershellgallery.com/packages/O365CentralizedAddInDeployment).

-2. Connect to PowerShell by using your company admin credentials. Run the following cmdlet.

-3. In the sign in prompt that opens, select or enter your Microsoft 365 **User Admin** or **Global admin** credentials.

-1. Sign in to the [Microsoft Entra admin center](https://entra.microsoft.com) using a Global Administrator or Security Administrator account.

-1. Sign in to the [Microsoft Entra admin center](https://entra.microsoft.com) using a Global Administrator or Security Administrator account.

-1. Sign in to the [Microsoft Entra admin center](https://entra.microsoft.com) using a Global Administrator or Security Administrator account.