| Category | Microsoft Docs article | Related commit history on GitHub | Change details |
|---|---|---|---|
| admin | Microsoft 365 Copilot Usage | https://github.com/MicrosoftDocs/microsoft-365-docs/commits/public/microsoft-365/admin/activity-reports/microsoft-365-copilot-usage.md | You can view several numbers for Copilot for Microsoft 365 usage, which highligh > A user is considered active in a given app if they performed an intentional action for an AI-powered capability. For example, if a user selects the Copilot icon in the Word ribbon to open the Copilot chat pane, this does not count towards active usage. However, if the user interacts with the chat pane by submitting a prompt, this action would count towards active usage. **Active users rate** shows you the number of active users in your organization divided by the number of enabled users.-The definitions for Enabled Users and Active Users metrics are the same as provided earlier. In Recommendations, the recommended action card highlights [Microsoft Copilot Dashboard](/viva/insights/org-team-insights/copilot-dashboard), where you can deliver insights to your IT leaders to explore Copilot readiness, adoption, and impact in Viva Insights. The definitions for Enabled Users and Active Users metrics are the same as provi To note, Active users of Word, Excel and PowerPoint is incomplete prior to Jan 25, 2024. Active users of Outlook might be lower than expected if there are people in your organization using the Coach feature on Outlook Win32 over the selected time period. We are currently working on integrating this data into our reports and will notify you as soon as it becomes available. >[!NOTE]-> This report does not yet include Microsoft Copilot with Graph-grounded chat usage, but it will be available in this report soon. You'll be notified of this update through the Microsoft 365 message center. +> This report now includes a new metric for Microsoft Copilot with Graph-grounded chat, simplified as "Copilot chat." The action list for active users of Copilot chat includes the following: +> - Typing a message into the chat window and submitting. +> - Selecting a prompt from the "Try these Prompts" section, which will automatically copy the prompt into the chat box. +> - Clicking on one of the suggestions from the "Stay on top" tab in some platforms (such as Microsoft365.com). ++> Note that automated prompts are not included in this feature. >[!IMPORTANT] > Your organization must have optional diagnostic telemetry for Office apps enabled for Windows, Mac, iOS, and Android in order for comprehensive usage information to be captured in this report. [Learn more about diagnostic telemetry settings](/DeployOffice/privacy/optional-diagnostic-data). -**Current view** shows you the total usage of Copilot for Microsoft 365 among Microsoft 365 apps of the time frame. +**Summary view** shows you the total usage of Copilot for Microsoft 365 among Microsoft 365 apps of the time frame. **Trend view** shows you the daily time trend of Copilot for Microsoft 365 among Microsoft 365 apps of the time frame. -You can switch between Current view and Trend view. +You can switch between Summary view and Trend view. -In the hover status in Current view, you can see the selected time frame and data refresh time. +In the hover status in Summary view, you can see the selected time frame and data refresh time. :::image type="content" alt-text="Screenshot showing the time period view for Microsoft 365 Copilot adoption chart." source="../../media/copilot-usage-time-period.png"::: When switching to Trend view, you can select one product in the dropdown list to :::image type="content" alt-text="Screenshot showing the dropdown list of products for Microsoft 365 Copilot adoption chart." source="../../media/copilot-usage-trend-view.png"::: -In the hover status in Trend view, you can see the selected date and data refresh time. - :::image type="content" alt-text="Screenshot showing the hover status for Microsoft 365 Copilot adoption chart." source="../../media/copilot-usage-hover-status.png"::: In the Adoption section, you may see a recommendation card: To ensure data quality, we perform daily data validation checks for the past thr | Last activity date of Outlook Copilot (UTC) | The latest date the user had activity in Outlook Copilot, including any of the intentional activities. | | Last activity date of OneNote Copilot (UTC) | The latest date the user had activity in OneNote Copilot, including any of the intentional activities. | | Last activity date of Loop Copilot (UTC) | The latest date the user had activity in Loop Copilot, including any of the intentional activities. |+| Last activity date of Copilot chat (UTC) | The latest date the user had activity in Copilot chat, including any of the intentional activities. | ## Make the user-specific data anonymous |
| admin | Microsoft Office Activations Ww | https://github.com/MicrosoftDocs/microsoft-365-docs/commits/public/microsoft-365/admin/activity-reports/microsoft-office-activations-ww.md | Title: "Microsoft 365 admin center Office activations reports" Previously updated : 12/07/2020 Last updated : 03/04/2024 audience: Admin The Office Activation report gives you a view of which users have activated thei ## Interpret the Office activations report -You can view the activations in the Office 365 report by choosing the **Activations** tab.<br/> +You can view the activations in the Office 365 report by choosing the **Activations** tab. + Select **Choose columns** to add or remove columns from the report.  -You can also export the report data into an Excel .csv file by selecting the **Export** link. This exports data of all users and enables you to do simple sorting and filtering for further analysis. +You can also export the report data into an Excel .csv file by selecting the **Export** link. This exports data of all users and enables you to do simple sorting and filtering for further analysis. |Item|Description| |:--|:--| |**Metric**|**Definition**|-|Username <br/> |The email address of the user. <br/> | -|Display name <br/> |The full name of the user. <br/> | -|Product licenses <br/> |The products that are assigned to this user. <br/> | -|Last activated date(UTC) <br/> |The date the user activated Microsoft 365 on a desktop or a device. <br/> | -|Activation on Windows computers <br/> |The number of Windows desktops a user activated Microsoft 365 on. <br/> | -|Activation on Mac computers <br/> |The number of Mac desktops a user activated Microsoft 365 on.| -|Activation on Windows 10 phones and tablets <br/> |The number of Windows 10 mobile devices a user activated Microsoft 365 on. <br/> | -|Activation on iOS phones and tablets <br/> |The number of iOS devices a user activated Microsoft 365 on.| -|Activation on Android phones and tablets <br/> |The number of Android devices a user activated Microsoft 365 on. <br/> | +|Username |The email address of the user. | +|Display name |The full name of the user. | +|Product licenses |The products that are assigned to this user. | +|Last activated date(UTC) |The date the user activated Microsoft 365 on a desktop or a device. | +|Activation on Windows computers |The number of Windows desktops a user activated Microsoft 365 on. | +|Activation on Mac computers |The number of Mac desktops a user activated Microsoft 365 on.| +|Activation on Windows 10 phones and tablets |The number of Windows 10 mobile devices a user activated Microsoft 365 on. | +|Activation on iOS phones and tablets |The number of iOS devices a user activated Microsoft 365 on.| +|Activation on Android phones and tablets |The number of Android devices a user activated Microsoft 365 on. | |Used Shared Computer Activation |This is true if the user used Microsoft 365 through shared computer activation.|-||| - + |
| admin | Add New Employee | https://github.com/MicrosoftDocs/microsoft-365-docs/commits/public/microsoft-365/admin/add-users/add-new-employee.md | This article helps you onboard a new employee to Microsoft 365 for business. We You're in the right place if your new employee needs Microsoft 365, and you're using a [Microsoft 365 plan]( https://www.microsoft.com/microsoft-365/buy/compare-all-microsoft-365-products?rtc=1) that lets you install Microsoft 365 apps like Word and Excel on a computer. - **Not an admin?** [Learn your way around Microsoft 365](https://support.microsoft.com/office/396b8d9e-e118-42d0-8a0d-87d1f2f055fb) helps business and home users with set up. + **Not an admin?** [Learn your way around Microsoft 365](https://support.microsoft.com/office/396b8d9e-e118-42d0-8a0d-87d1f2f055fb) helps business and home users with setup. - **No Microsoft 365 apps in your plan?** Follow the steps below, but skip the sections for installing apps. Instead, use the [Get started at Microsoft365.com](https://support.microsoft.com/office/91a4ec74-67fe-4a84-a268-f6bdf3da1804). + **No Microsoft 365 apps in your plan?** Follow these steps, but skip the sections for installing apps. Instead, use the [Get started at Microsoft365.com](https://support.microsoft.com/office/91a4ec74-67fe-4a84-a268-f6bdf3da1804). Here's a quick overview: |**Step**|**Why do this?**| |:--|:--| |[Step 1: Create a Microsoft 365 account for the employee](#step-1-create-a-microsoft-365-account-for-the-employee) <br/> |Each time a new employee joins your business, create an account for them so they can start using Microsoft 365. <br/> |-|[Step 2: Give the employee their user ID and password](#step-2-give-the-employee-their-user-id-and-password) <br/> |When you create an account, you'll get an ID and password that you can pass to your employee so they can sign in. <br/> | +|[Step 2: Give the employee their user ID and password](#step-2-give-the-employee-their-user-id-and-password) <br/> |When you create an account, you get an ID and password that you can pass to your employee so they can sign in. <br/> | |[Step 3: Explain where to sign in](#step-3-explain-where-to-sign-in) <br/> |The sign in location is [https://www.office.com](https://www.office.com) <br/> | |[Step 4: Help your employee get started](#step-4-help-your-employee-get-started) <br/> |Let your employee know how to use OneDrive or any team sites in your organization. <br/> | ## Step 1: Create a Microsoft 365 account for the employee -For instructions, see [Add users and assign licenses at the same time](add-users.md). When you set up your new employee, you can choose to send log-in details to the employee's personal account. This way, they'll receive an email from Microsoft Online Service Team that tells them how to log in to Microsoft 365. +For instructions, see [Add users and assign licenses at the same time](add-users.md). When you set up your new employee, you can choose to send log-in details to the employee's personal account. This way, they receive an email from Microsoft Online Service Team that tells them how to log in to Microsoft 365. ## Step 2: Give the employee their user ID and password -Unless you sent it to their personal email address, print out the employee's sign in name and password, and hand it to them. Or tell them the information over the phone. +Unless you sent it to their personal email address, print the employee's sign in name and password, and hand it to them. Or tell them the information over the phone. -Because they won't yet have access to their email, don't send the information to that email address. +Because they will not yet have access to their email, don't send the information to that email address. ## Step 3: Explain where to sign in And here's a quick reference to help get them started: |**Task**|**Find the details**| |:--|:--| |Sign in to Microsoft 365 <br/> |Go to [https://www.microsoft365.com](https://www.microsoft365.com), select **Sign in**, and then enter your user ID and password. <br/> |-|Install Microsoft 365 apps onto your computer. <br/><br/> |When you sign in, the home page has a link to download and install apps like Word and Outlook. Select **Install Microsoft 365**. For instructions, see [Download and install or reinstall Microsoft 365 or Office 2021 on a PC or Mac"](https://support.microsoft.com/office/4414eaaf-0478-48be-9c42-23adc4716658). <br/> | +|Install Microsoft 365 apps onto your computer. <br/><br/> |When you sign in, the home page has a link to download and install apps like Word and Outlook. Select **Install Microsoft 365**. For instructions, see [Download and install or reinstall Microsoft 365 or Office 2021 on a PC or Mac](https://support.microsoft.com/office/4414eaaf-0478-48be-9c42-23adc4716658). <br/> | |Set up your email in Outlook 2016 . <br/> |Once Microsoft 365 apps are installed on your computer, set up your email. For instructions, see [How to set up Outlook](https://support.microsoft.com/office/6e27792a-9267-4aa4-8bb6-c84ef146101b). <br/> |-|Set up Skype for Business so you can connect with co-workers or business partners in your company or around the world. You can start conversations with IM, voice, or video calls. <br/> |[Install Skype for Business on your computer](https://support.microsoft.com/office/8a0d4da8-9d58-44f9-9759-5c8f340cb3fb). <br/> <br/>To learn how to use Skype for Business, [watch a video.](https://support.microsoft.com/office/3a21eca4-434d-41f1-ab06-3d4a268573b7) <br/> <br/>Have you set up Skype for Business so your employees can contact people external to your business who are using the free Skype app? If not, tell your new employee so they know what to expect when using Skype for Business. <br/> | +|Set up Skype for Business so you can connect with coworkers or business partners in your company or around the world. You can start conversations with IM, voice, or video calls. <br/> |[Install Skype for Business on your computer](https://support.microsoft.com/office/8a0d4da8-9d58-44f9-9759-5c8f340cb3fb). <br/> <br/>To learn how to use Skype for Business, [watch a video.](https://support.microsoft.com/office/3a21eca4-434d-41f1-ab06-3d4a268573b7) <br/> <br/>Have you set up Skype for Business so your employees can contact people external to your business who are using the free Skype app? If not, tell your new employee so they know what to expect when using Skype for Business. <br/> | |Install apps on your mobile device if you want to get email or use Skype for Business on your phone. <br/> |If you want to set up the Outlook mobile app so you can get email via your phone. For instructions, see [iOS](https://support.microsoft.com/office/b2de2161-cc1d-49ef-9ef9-81acd1c8e234), [Android](https://support.microsoft.com/office/886db551-8dfa-4fd5-b835-f8e532091872), [Windows Phone](https://support.microsoft.com/office/181a112a-be92-49ca-ade5-399264b3d417) <br/> <br/>If you want to use Skype for Business on your mobile device, download and install the mobile app. For instructions, see [iOS](https://support.microsoft.com/office/3239c8a3-cf55-4ff0-a967-5de51911c049#OS_Type=iOS), [Android](https://support.microsoft.com/office/4d1b7dfa-5b0b-4868-bae5-25947fb99e6e#OS_Type=Android), [Windows Phone](https://support.microsoft.com/office/4d1b7dfa-5b0b-4868-bae5-25947fb99e6e#OS_Type=Windows_Phone) <br/> |-|Complete the OneDrive for Business training to help you learn how to store and organize your documents, presentations, and spreadsheets in the cloud. <br/> |Keep your business-related documents in the cloud by using OneDrive for Business. You can always get to your content, even if you're signed in to Microsoft 365 on a different computer. [Watch a video to learn how to use your OneDrive for Business](https://support.microsoft.com/office/b30da4eb-ddd2-44b6-943b-e6fbfc6b8dde) <br/><br/> **Training:** [OneDrive for Business training](https://support.microsoft.com/office/1f608184-b7e6-43ca-8753-2ff679203132) (Select OneDrive for Business). <br/> | -|Complete the SharePoint Online training to help you collaborate with coworkers and share content. <br/> |The best place to keep documents that your coworkers will also access is in SharePoint Online. <br/> <br/>**Training:** [Video: Collaborate with team content using SharePoint Online](https://support.microsoft.com/office/c17b6824-cc22-478f-8757-497cc6b57121) <br/><br/> **Find out:** How is your organization using SharePoint Online, and what type of documents get stored there. Also, which documents are stored in OneDrive for Business. <br/> | +|Complete the OneDrive training to help you learn how to store and organize your documents, presentations, and spreadsheets in the cloud. <br/> |Keep your business-related documents in the cloud by using OneDrive. You can always get to your content, even if you're signed in to Microsoft 365 on a different computer. [Watch a video to learn how to use your OneDrive](https://support.microsoft.com/office/b30da4eb-ddd2-44b6-943b-e6fbfc6b8dde) <br/><br/> **Training:** [OneDrive training](https://support.microsoft.com/office/1f608184-b7e6-43ca-8753-2ff679203132) (Select OneDrive). <br/> | +|Complete the SharePoint training to help you collaborate with coworkers and share content. <br/> |The best place to keep documents that your coworkers will also access is in SharePoint. <br/> <br/>**Training:** [Video: Collaborate with team content using SharePoint](https://support.microsoft.com/office/c17b6824-cc22-478f-8757-497cc6b57121) <br/><br/> **Find out:** How is your organization using SharePoint, and what type of documents get stored there. Also, which documents are stored in OneDrive. <br/> | ## Related content |
| admin | Health Dashboard Overview | https://github.com/MicrosoftDocs/microsoft-365-docs/commits/public/microsoft-365/admin/manage/health-dashboard-overview.md | As the admin of your organization, youΓÇÖre charged with keeping many apps and s The Health dashboard is designed to give you a snapshot of the overall health of your environment. You can see how well your organization is keeping desktop software up to date, following best practices for security, and using the products and services youΓÇÖve paid for. -> [!NOTE] -> Microsoft 365 Health dashboard is in public preview and may not be available to all customers. - ## Watch > [!VIDEO https://www.microsoft.com/videoplayer/embed/RW12HEz?autoplay=false] ## Steps: Health dashboard in the Microsoft 365 admin center -1. Sign in to the admin center, and then go to this url: https://admin.microsoft.com/AdminPortal/Home?#/healthoverview. +Sign in to the admin center, and then from the view menu, select the dropdown and choose **Health**. + You need to be a member of the global admin role or global reader role to access the health dashboard. |
| admin | Upgrade Users To Latest Office Client | https://github.com/MicrosoftDocs/microsoft-365-docs/commits/public/microsoft-365/admin/setup/upgrade-users-to-latest-office-client.md | f1.keywords: Previously updated : 11/21/2023 Last updated : 03/04/2024 audience: Admin ms.localizationpriority: medium We recommend if you have third-party add-ins, contact the manufacturer to see if **Office through a volume license** If you no longer have access to the source files of these volume license versions, you won't be able to reinstall it. - **Office pre-installed on your computer** If you no longer have a disc or product key, you won't be able to reinstall it. + **Office pre-installed on your computer** If you no longer have a disk or product key, you won't be able to reinstall it. **Non-supported subscriptions** If your copy was obtained through discontinued subscriptions, such as Office 365 Small Business Premium or Office 365 Mid-size Business, you won't be able to install an older version unless you have the product key that came with your subscription. |
| admin | Customize Reports | https://github.com/MicrosoftDocs/microsoft-365-docs/commits/public/microsoft-365/admin/usage-analytics/customize-reports.md | f1.keywords: Previously updated : 02/19/2020 Last updated : 03/05/2024 audience: Admin |
| admin | Enable Usage Analytics | https://github.com/MicrosoftDocs/microsoft-365-docs/commits/public/microsoft-365/admin/usage-analytics/enable-usage-analytics.md | To enable Microsoft 365 usage analytics in a Microsoft 365 US Government Communi ## Before you begin -To get started with Microsoft 365 usage analytics you must first make the data available in the <a href="https://go.microsoft.com/fwlink/p/?linkid=2024339" target="_blank">Microsoft 365 admin center</a>, then select **Reports** > **Usage** and initiate the template app in Power BI. +To get started with Microsoft 365 usage analytics, you must first make the data available in the <a href="https://go.microsoft.com/fwlink/p/?linkid=2024339" target="_blank">Microsoft 365 admin center</a>, then select **Reports** > **Usage** and initiate the template app in Power BI. ## Get Power BI You can also expand **Products** to buy a version of Power BI. > [!NOTE] > You need a Power BI Pro license to install, customize, and distribute a template app. For more information, please see [Prerequisites](/power-bi/service-template-apps-install-distribute?source=docs#prerequisites). -To share your data, both you and the people who you share the data with, need a Power BI Pro license, or the content needs to be in a workspace in a [Power BI premium service](/power-bi/service-premium-what-is). +To share your data, both you and the people who you share the data with need a Power BI Pro license. Or the content needs to be in a workspace in a [Power BI premium service](/power-bi/service-premium-what-is). ## Enable the template app See [about admin roles](../add-users/about-admin-roles.md) for more information. 3. On the Reports panel that opens, set **Make report data available to Microsoft 365 usage analytics for Power BI** to **On** \> **Save**. -The data collection process will complete in two to 48 hours depending on the size of your tenant. The **Go to Power BI** button will be enabled (no longer gray) when data collection is complete. Once it's done, the app provides historical usage data at your organization level. +The data collection process completes in two to 48 hours depending on the size of your tenant. The **Go to Power BI** button is enabled (no longer gray) when data collection is complete. Once complete, the app provides historical usage data at your organization level. > [!NOTE] > The data for the **"User Activity"** tab is only refreshed after the fifteenth day of the current month and the first day of the next month, so it will remain empty initially until the first refresh is completed. To start the template app, you have to be either a **global administrator**, **r [](https://app.powerbi.com/groups/me/getapps/services/cia_microsoft365.microsoft-365-usage-analytics) -4. Once the app is installed. Select the tile to open it. +4. Once the app is installed, open it by selecting the tile. 5. Select **Explore app** to view the app with sample data. Choose **Connect** to connect the app to your organizationΓÇÖs data. 6. Choose **Connect**, on the **Connect to Microsoft 365 usage analytics** screen, then type in the tenant ID (without dashes) you copied in step (1), and select **Next**. -7. On the next screen, select **OAuth2** as the **Authentication method** \> **Sign in**. If you choose any other authentication method, the connection to the template app will fail. +7. On the next screen, select **OAuth2** as the **Authentication method** \> **Sign in**. If you choose any other authentication method, the connection to the template app fails.  -8. After the template app is instantiated the Microsoft 365 usage analytics dashboard will be available in Power BI on the web. The initial loading of the dashboard will take between 2 to 30 minutes. +8. After the template app is instantiated, the Microsoft 365 usage analytics dashboard is available in Power BI on the web. The initial loading of the dashboard takes between 2 to 30 minutes. -Tenant level aggregates will be available in all reports after opting in. **User-level details will only become available around the 5th of the next calendar month after opting in**. This will impact all reports under User Activity (See [Navigate and utilize the reports in Microsoft 365 usage analytics](navigate-and-utilize-reports.md) for tips on how to view and use these reports). +Tenant level aggregates will be available in all reports after opting in. **User-level details will only become available around the 5th of the next calendar month after opting in**. This impacts all reports under User Activity (See [Navigate and utilize the reports in Microsoft 365 usage analytics](navigate-and-utilize-reports.md) for tips on how to view and use these reports). ## Make the collected data anonymous -Reports provide information about your organizationΓÇÖs usage data. By default, reports display information with identifiable names for users, groups, and sites. Starting September 1, 2021, we are hiding user information by default for all reports as part of our ongoing commitment to help companies support their local privacy laws. +Reports provide information about your organizationΓÇÖs usage data. By default, reports display information with identifiable names for users, groups, and sites. Starting September 1, 2021, we're hiding user information by default for all reports as part of our ongoing commitment to help companies support their local privacy laws. Global administrators can revert this change for their tenant and show identifiable user information if their organization's privacy practices allow it. It can be achieved in the Microsoft 365 admin center by following these steps: Global administrators can revert this change for their tenant and show identifia 3. Uncheck the statement **Display concealed user, group, and site names in all reports**, and then save your changes. -It'll take a few minutes for these changes to take effect. Showing identifiable user information is a logged event in the Microsoft Purview compliance portal audit log. +It takes a few minutes for these changes to take effect. Showing identifiable user information is a logged event in the Microsoft Purview compliance portal audit log. ## Related content |
| admin | Usage Analytics | https://github.com/MicrosoftDocs/microsoft-365-docs/commits/public/microsoft-365/admin/usage-analytics/usage-analytics.md | f1.keywords: Previously updated : 01/09/2024 Last updated : 03/05/2024 audience: Admin description: "Get an overview of how your organization is adopting Microsoft 365 Use Microsoft 365 usage analytics within Power BI to gain insights on how your organization is adopting the various services within Microsoft 365. You can visualize and analyze Microsoft 365 usage data, create custom reports and share the insights within your organization. You can also gain insights into how specific regions or departments are using Microsoft 365. -Microsoft 365 usage analytics gives you access to a pre-built dashboard that provides a cross-product view of the last 12 months and contains a number of pre-built reports. Each report provides you with specific usage insights. User-specific information is available for the last full calendar month. +Microsoft 365 usage analytics gives you access to a prebuilt dashboard that provides a cross-product view of the last 12 months and contains many prebuilt reports. Each report provides you with specific usage insights. User-specific information is available for the last full calendar month. The [data model](usage-analytics-data-model.md) that powers the template app includes user attributes from Active Directory, enabling the ability to pivot in certain reports. The following Active Directory attributes are included: location, department, and organization. See [Enable Microsoft 365 usage analytics](enable-usage-analytics.md) to start collecting data. -Microsoft 365 usage analytics contains a number of reports detailed in the following sections. +Microsoft 365 usage analytics contains many reports detailed in the following sections. You can access detailed reports for each area by selecting the data tables. You can view all pre-built reports by selecting the tabs at the bottom of the site. For more detailed instructions, read [Navigating and utilizing the reports](navigate-and-utilize-reports.md) and [Customizing the reports](customize-reports.md). ## Executive summary -The executive summary is a high-level, at-a-glance view of Microsoft 365 for Business adoption, usage, mobility, communication, collaboration, and storage reports, and is meant for business decision makers. It provides a view into how some individual services are being used, based on all the users who have been enabled and those who are active. All values of the month shown on the report refer to the latest complete month. +The executive summary is a high-level, at-a-glance view of Microsoft 365 for Business adoption, usage, mobility, communication, collaboration, and storage reports. It is meant for business decision makers. It provides a view into how some individual services are being used, based on all the users who are enabled and those users who are active. All values of the month shown on the report refer to the latest complete month. This summary lets you quickly understand usage patterns in Microsoft 365 and how and where your employees are collaborating. This summary lets you quickly understand usage patterns in Microsoft 365 and how The Microsoft 365 overview report contains the following reports. You can view them by choosing the tab on top of the report page. All values of the month shown on the top section of the report refer to the latest complete month. -- **Adoption** – Offers an all-up summary of adoption trends. Use the reports in this section to learn how your users have adopted Microsoft 365, as well as how overall usage of the individual services has changed month over month. You can see how may users are enabled, how many people in your organization are actively using Microsoft 365, how many are returning users, and how many are using the product for the first time.+- **Adoption** – Offers an all-up summary of adoption trends. Use the reports in this section to learn how your users adopted Microsoft 365, and how overall usage of the individual services changed month over month. You can see how may users are enabled, how many are actively using Microsoft 365, how many are returning users, and how many are using the product for the first time. - **Usage** – Offers a drill-down view into the volume of active users and the key activities for each product for the last 12 months. Use the reports in this section to learn how people in your organization are using Microsoft 365. The Microsoft 365 overview report contains the following reports. You can view t ## Activation and licensing -The activation and license page offers reports on Microsoft 365 activation; that is, how many users have downloaded and activated Microsoft 365 apps and how many licenses have been assigned by your organization. The month value towards the top refers to the current month, and the metrics reflect values aggregated from the beginning of the month to the current date. +The activation and license page offers reports on Microsoft 365 activation. That is, how many users downloaded and activated Microsoft 365 apps and how many licenses were assigned by your organization. The month value towards the top refers to the current month, and the metrics reflect values aggregated from the beginning of the month to the current date. -- **Activation** – Track service plan (for example, Microsoft 365 Apps for enterprise, Project, and Visio) activations in your organization. Each person with a Microsoft 365 license can install products on up to five devices. You can also use reports in this section to see the devices on which people have installed Microsoft 365 apps. Note that to activate a plan, a user must install the app and sign in with their account.+- **Activation** – Track service plan (for example, Microsoft 365 Apps for enterprise, Project, and Visio) activations in your organization. Each person with a Microsoft 365 license can install products on up to five devices. You can also use reports in this section to see the devices on which people installed Microsoft 365 apps. To activate a plan, a user must install the app and sign in with their account. - **Licensing** – This report contains an overview of license types, the count of users who were assigned each license type, and the license assignment distribution for each month. The month value towards the top refers to the current month, and the metrics reflect values aggregated from the beginning of the month to the current date. ## Product usage -This report contains a separate report for each Microsoft 365 service, including Exchange, Microsoft 365 groups, OneDrive, SharePoint, Skype, Teams, and Viva Engage. Each report contains total enabled vs. total active user reports, counts of entities such as mailboxes, sites, groups, and accounts, as well as activity type reports where appropriate. All values of the month shown on the top section of the report refer to the latest complete month. +This report contains a separate report for each Microsoft 365 service, including Exchange, Microsoft 365 groups, OneDrive, SharePoint, Skype, Teams, and Viva Engage. Each report contains total enabled vs. total active user reports, counts of entities such as mailboxes, sites, groups, accounts, and activity type reports where appropriate. All values of the month shown on the top section of the report refer to the latest complete month. ## User activity User activity reports are available for certain individual services. These repor ## FAQ -### Is this template app going to be available through purchase or will it be free? +### Is this template app going to be available through purchase or is it free? -It is not free, you will need a Power BI Pro license. For details see [prerequisites](/power-bi/service-template-apps-install-distribute#prerequisites) for installing, customizing, and distributing a template app. +It isn't free, and you need a Power BI Pro license. For details see [prerequisites](/power-bi/service-template-apps-install-distribute#prerequisites) for installing, customizing, and distributing a template app. -To share the dashboards with others, please see more at [Share dashboards and reports](/power-bi/service-how-to-collaborate-distribute-dashboards-reports#share-dashboards-and-reports). +To share the dashboards with others, see more at [Share dashboards and reports](/power-bi/service-how-to-collaborate-distribute-dashboards-reports#share-dashboards-and-reports). ### Who can connect to Microsoft 365 usage analytics? If you connected to the template app, you can share it with anybody by using the ### Can anyone share the dashboard, or does it have to be the person who connected to the dashboard? -When sharing the dashboard, you can either allow users to re-share the dashboard with others or not. You can set this option at the time of sharing. +When sharing the dashboard, you can either allow users to reshare the dashboard with others or not. You can set this option at the time of sharing. ### Is it possible to work on and customize the same template app with a group of people? -Yes. To enable a group of admins to work together on the same template app, you can leverage the app workspace functionality of Power BI, for more information, see [How should I collaborate and share dashboards and reports?](/power-bi/collaborate-share/service-how-to-collaborate-distribute-dashboards-reports) +Yes. To enable a group of admins to work together on the same template app, you can use the app workspace functionality of Power BI, for more information, see [How should I collaborate and share dashboards and reports?](/power-bi/collaborate-share/service-how-to-collaborate-distribute-dashboards-reports) ### For which timeframe is data available? -The majority of the reports display data for the previous 12 months. However, some of the charts may show less history since the data collection for different products and reports were started at different times and thus data for the full 12 months might not be available. All the reports will eventually build up to 12 months of history. Reports that show user level details show data for the previous complete month. +Most of the reports display data for the previous 12 months. However, some of the charts may show less history since the data collection for different products and reports were started at different times and thus data for the full 12 months might not be available. All the reports eventually build up to 12 months of history. Reports that show user level details show data for the previous complete month. ### What data is included in the template app? The [Activity Reports](../activity-reports/activity-reports.md) are a good star ### How often is the data refreshed? -When you connect to the template app for the first time, it will automatically populate with your data for the previous 12 months. After that, the template app data will refresh weekly. Customers can choose to modify the refresh schedule if their use of this data demands a different update rhythm. +When you connect to the template app for the first time, it automatically populates with your data for the previous 12 months. After that, the template app data refreshes weekly. Customers can choose to modify the refresh schedule if their use of this data demands a different update rhythm. -The back-end Microsoft 365 service will refresh data on a daily basis and provides data that is between 5-8 days latent from the current date. +The back-end Microsoft 365 service refreshes data on a daily basis and provides data that is between 5-8 days latent from the current date. The **Content date** column in each dataset represents the freshness date of the data in the template app. The current version of the template app includes usage from Outlook groups, Viva ### When will an updated version of the template app become available? -Major changes to the template app will be released twice a year which may include new reports or new data. Minor changes to the reports may be released on a more frequent basis. +Major changes to the template app are released twice a year, which may include new reports or new data. Minor changes to the reports may be released on a more frequent basis. ### Is it possible to integrate the data from the template app into existing solutions? -The data in the template app can be retrieved through the Microsoft 365 APIs (in preview). When they ship to production they will be merged within the [Microsoft Graph reporting APIs](https://go.microsoft.com/fwlink/p/?linkid=848843). +The data in the template app can be retrieved through the Microsoft 365 APIs (in preview). When they ship to production, they are merged within the [Microsoft Graph reporting APIs](https://go.microsoft.com/fwlink/p/?linkid=848843). ### Are there plans to expand the template app to show usage data from other Microsoft products? This is considered for future improvements. Check the [Microsoft 365 Roadmap](ht Company information is included one of the Active Directory fields in the template app and you can see it as a pre-built filter in the **Product User activity** reports. It is available as column in the **UserState** table. -### Is it possible to bring in additional fields from Active Directory? +### Is it possible to bring in more fields from Active Directory? -Additional customization on this data is possible by connecting to the [Microsoft Graph reporting APIs](https://go.microsoft.com/fwlink/p/?linkid=848843) to pull additional fields from Microsoft Entra ID and join to the dataset. +More customization on this data is possible by connecting to the [Microsoft Graph reporting APIs](https://go.microsoft.com/fwlink/p/?linkid=848843) to pull additional fields from Microsoft Entra ID and join to the dataset. ### Is it possible to aggregate the information in the template app across multiple subscriptions? -At this time, the template app is for a single subscription, as it is associated with the credentials that was used to initially connect to it. +At this time, the template app is for a single subscription, as it is associated with the credentials that were used to initially connect to it. -### Is it possible to see usage by plan (i.e. E1, E3)? +### Is it possible to see usage by plan (for example, E1, E3)? In the template app, usage is represented at the per product level. Data about the various subscriptions that are assigned to users are provided, however it is not possible to correlate user activity to the subscription assigned to user. ### Is it possible to integrate other data sets into the template app? -You can use Power BI Desktop to connect to the Microsoft 365 APIs (in preview) to bring additional data sources to combine with the template app data. +You can use Power BI Desktop to connect to the Microsoft 365 APIs (in preview) to bring more data sources to combine with the template app data. -For more information see the [Customize document](customize-reports.md). +See the [Customize document](customize-reports.md). ### Is it possible to see the "Top Users" reports for a specific timeframe? You can use the feedback button in the admin center activity overview page, or y ### How can partners access the data? -If a partner has delegated admin rights, he or she can connect to the template app on behalf of their customer. +If a partner delegates admin rights, they can connect to the template app on behalf of their customer. ### Can I hide identifiable information such as user, group, and site names in reports? |
| enterprise | Enabling SP Multigeo Satellite Geolocation | https://github.com/MicrosoftDocs/microsoft-365-docs/commits/public/microsoft-365/enterprise/Enabling-SP-MultiGeo-satellite-geolocation.md | Title: "Enabling SharePoint Multi-Geo in your satellite geo location" Last updated 08/10/2020---+++ audience: ITPro |
| enterprise | Add A Sharepoint Geo Admin | https://github.com/MicrosoftDocs/microsoft-365-docs/commits/public/microsoft-365/enterprise/add-a-sharepoint-geo-admin.md | Title: "Add or remove a geo administrator" Last updated 12/11/2023---+++ audience: ITPro |
| enterprise | Administering A Multi Geo Environment | https://github.com/MicrosoftDocs/microsoft-365-docs/commits/public/microsoft-365/enterprise/administering-a-multi-geo-environment.md | Title: "Service Behavior in a Multi-Geo Enabled Environment" Last updated 08/10/2020---+++ audience: ITPro |
| enterprise | Configure Search For Multi Geo | https://github.com/MicrosoftDocs/microsoft-365-docs/commits/public/microsoft-365/enterprise/configure-search-for-multi-geo.md | Title: "Configure search for Microsoft 365 Multi-Geo" Last updated 08/10/2020---+++ audience: ITPro |
| enterprise | Delete A Geo Location | https://github.com/MicrosoftDocs/microsoft-365-docs/commits/public/microsoft-365/enterprise/delete-a-geo-location.md | Title: "Delete a satellite location" Last updated 12/11/2023---+++ audience: ITPro |
| enterprise | Join Leave Multi Tenant Org | https://github.com/MicrosoftDocs/microsoft-365-docs/commits/public/microsoft-365/enterprise/join-leave-multi-tenant-org.md | Title: Join or leave a multitenant organization in Microsoft 365 (Preview)---+++ Last updated 08/17/2023 audience: ITPro |
| enterprise | Microsoft 365 Multi Geo | https://github.com/MicrosoftDocs/microsoft-365-docs/commits/public/microsoft-365/enterprise/microsoft-365-multi-geo.md | Title: "Microsoft 365 Multi-Geo" Last updated 12/11/2023---+++ audience: ITPro |
| enterprise | Move Onedrive Between Geo Locations | https://github.com/MicrosoftDocs/microsoft-365-docs/commits/public/microsoft-365/enterprise/move-onedrive-between-geo-locations.md | Title: "Move a OneDrive site to a different geo location" Last updated 08/10/2020---+++ audience: ITPro |
| enterprise | Multi Geo Add Group With Pdl | https://github.com/MicrosoftDocs/microsoft-365-docs/commits/public/microsoft-365/enterprise/multi-geo-add-group-with-pdl.md | Title: Create a Microsoft 365 Group with a specific preferred data location Last updated 08/10/2020---+++ audience: ITPro |
| enterprise | Multi Geo Capabilities In Onedrive And Sharepoint Online In Microsoft 365 | https://github.com/MicrosoftDocs/microsoft-365-docs/commits/public/microsoft-365/enterprise/multi-geo-capabilities-in-onedrive-and-sharepoint-online-in-microsoft-365.md | Title: "Multi-Geo Capabilities in OneDrive and SharePoint Online" Last updated 08/10/2020---+++ audience: ITPro |
| enterprise | Multi Geo Capabilities In Teams In Microsoft 365 | https://github.com/MicrosoftDocs/microsoft-365-docs/commits/public/microsoft-365/enterprise/multi-geo-capabilities-in-teams-in-microsoft-365.md | Title: "Multi-Geo Capabilities in Microsoft Teams" Last updated 03/12/2021---+++ audience: ITPro |
| enterprise | Multi Geo Ediscovery Configuration | https://github.com/MicrosoftDocs/microsoft-365-docs/commits/public/microsoft-365/enterprise/multi-geo-ediscovery-configuration.md | Title: "Configure Microsoft 365 Multi-Geo eDiscovery" Last updated 08/10/2020---+++ audience: ITPro |
| enterprise | Multi Geo Tenant Configuration | https://github.com/MicrosoftDocs/microsoft-365-docs/commits/public/microsoft-365/enterprise/multi-geo-tenant-configuration.md | Title: Microsoft 365 Multi-Geo tenant configuration Last updated 12/11/2023---+++ audience: ITPro |
| enterprise | Multi Geo User Experience | https://github.com/MicrosoftDocs/microsoft-365-docs/commits/public/microsoft-365/enterprise/multi-geo-user-experience.md | Title: "User experience in a multi-geo environment" Last updated 12/11/2023---+++ audience: ITPro |
| enterprise | Plan For Multi Geo | https://github.com/MicrosoftDocs/microsoft-365-docs/commits/public/microsoft-365/enterprise/plan-for-multi-geo.md | Title: "Plan for Microsoft 365 Multi-Geo" Last updated 12/11/2023---+++ audience: ITPro |
| enterprise | Plan Multi Tenant Org Overview | https://github.com/MicrosoftDocs/microsoft-365-docs/commits/public/microsoft-365/enterprise/plan-multi-tenant-org-overview.md | Title: Plan for multitenant organizations in Microsoft 365 (Preview)---+++ Last updated 08/17/2023 audience: ITPro |
| enterprise | Restrict Content To Geo Location | https://github.com/MicrosoftDocs/microsoft-365-docs/commits/public/microsoft-365/enterprise/restrict-content-to-geo-location.md | Title: "Restrict SharePoint site content to a geo location" Last updated 12/11/2023---+++ audience: ITPro |
| enterprise | Set Up Multi Tenant Org | https://github.com/MicrosoftDocs/microsoft-365-docs/commits/public/microsoft-365/enterprise/set-up-multi-tenant-org.md | Title: Set up a multitenant org in Microsoft 365 (Preview)---+++ Last updated 08/17/2023 audience: ITPro |
| enterprise | Sharepoint Multi Geo Storage Quota | https://github.com/MicrosoftDocs/microsoft-365-docs/commits/public/microsoft-365/enterprise/sharepoint-multi-geo-storage-quota.md | Title: "SharePoint storage quotas in multi-geo environments" Last updated 08/10/2020---+++ audience: ITPro |
| enterprise | Sync Users Multi Tenant Orgs | https://github.com/MicrosoftDocs/microsoft-365-docs/commits/public/microsoft-365/enterprise/sync-users-multi-tenant-orgs.md | Title: Synchronize users in multitenant organizations in Microsoft 365 (Preview)---+++ Last updated 02/02/2024 audience: ITPro |
| security | Controlled Folders | https://github.com/MicrosoftDocs/microsoft-365-docs/commits/public/microsoft-365/security/defender-endpoint/controlled-folders.md | Title: Protect important folders from ransomware from encrypting your files with description: Files in default folders can be protected from being changed by malicious apps. Prevent ransomware from encrypting your files. ms.localizationpriority: medium Previously updated : 01/06/2023 Last updated : 03/05/2024 audience: ITPro You can review the Windows event log to see events that are created when control The following table shows events related to controlled folder access: -<br/><br/> - |Event ID|Description| ||| |5007|Event when settings are changed| |1124|Audited controlled folder access event| |1123|Blocked controlled folder access event|+|1127|Blocked controlled folder access sector write block event| +|1128|Audited controlled folder access sector write block event| ## View or change the list of protected folders |
| security | Before You Begin Defender Experts | https://github.com/MicrosoftDocs/microsoft-365-docs/commits/public/microsoft-365/security/defender/before-you-begin-defender-experts.md | The following product is **not** covered by this service: ### Server coverage -Defender Experts for Hunting also covers serversΓÇöwhether on premises or on a hyperscale cloud service providerΓÇöthat have Defender for Endpoint deployed on them with a Microsoft Defender for Server license. For Defender Experts coverage, a server is considered as a user account for billing. The service doesn't cover Microsoft Defender for Cloud. +Defender Experts for Hunting also covers serversΓÇöwhether on premises or on a hyperscale cloud service providerΓÇöthat have Defender for Endpoint deployed on them with a Microsoft Defender for Endpoint for Servers license. For Defender Experts coverage, a server is considered as a user account for billing. The service doesn't cover Microsoft Defender for Cloud. [Learn more about specific hardware and software requirements](/microsoft-365/security/defender-endpoint/minimum-requirements) ### Ask Defender Experts |
| security | Defender For Office 365 Whats New | https://github.com/MicrosoftDocs/microsoft-365-docs/commits/public/microsoft-365/security/office-365-security/defender-for-office-365-whats-new.md | For more information on what's new with other Microsoft Defender security produc - [What's new in Microsoft Defender for Identity](/defender-for-identity/whats-new) - [What's new in Microsoft Defender for Cloud Apps](/cloud-app-security/release-notes) +## February 2024 ++- **Hunting and responding to QR code-based attacks**: Security teams will now be able to see the URLs extracted from QR codes with "QR code" as URL source in Email Entity URL tab, and "QRCode" in "UrlLocation" column of EmailUrlInfo table in Advanced Hunting. Users can also filter for emails having URLs embedded within QR codes using "URL Source" filter in Threat Explorer which now supports "QR code" option. + ## January 2024 - **New training modules available in Attack Simulation Training**: Teach your users to recognize and protect themselves against QR code phishing attacks. For more information, see [this blog post](https://techcommunity.microsoft.com/t5/microsoft-defender-for-office/train-your-users-to-be-more-resilient-against-qr-code-phishing/ba-p/4022667). |